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HR Consulting Proposal Coordinator

2 months ago

Canada, CA HR Strategies Consulting Inc. Full time

HR Strategies Consulting is a full-service consulting firm focused on providing Human Resource products and services. We are looking to add a Proposal Coordinator to take charge of our proposal pipeline & response process. This is a chance to showcase your skills and help make a significant impact on the expansion of the company.

We are looking for a multi-faceted individual who thrives in a challenging, ever-changing environment who is well-organized, great on follow-through, meeting deadlines, attentive to detail, and who never wants two days to be exactly the same. We offer the opportunity to contribute, learn and plan longer-term strategies. Are you up for the challenge of helping us tell our story?

This 9-month, fully remote contract role will focus on 3 main areas:

  1. Develop comprehensive Requests for Proposal (RFP) responses tailored to specific project requirements, ensuring clarity, completeness, and alignment with customer objectives.
  2. Collaborate with cross-functional teams to gather essential project details, technical specifications, and evaluation criteria, fostering a deep understanding of project needs and objectives.
  3. Utilize strong communication and writing skills to articulate our response effectively.

We at HR Strategies Consulting believe that the right person can excel with the right training and coaching. We will provide training on our tools, processes, and tasks. The right candidate for this job needs to bring an eagerness for learning and the ability to operate in the unknown.

Proposal Writing Tasks

  • Find, review, and screen Request for Qualification (RFQ), Request for Information (RFI), and Request for Proposal (RFP) documents.
  • Manage the proposal process from planning the kick-off meeting, through the proposal development and in-process review stages, to the final deliverable and hopefully, the shortlist presentation.
  • Writing and editing sections of proposals, ensuring accurate content and format consistency.
  • Preparing the final bid (electronic or printing/binding) and submitting on time (in person or electronic).
  • Maintaining an up-to-date bid schedule and tracker.
  • Finding and tracking bid subscription services and vendor registrations.
  • Following up on bid results.

Desired Skills

  • A post-secondary degree in Business, HR, Marketing, Communications, or Journalism or equivalent experience.
  • You’re an experienced and passionate social media user – you know the ins and outs of Facebook, Twitter, LinkedIn, Google Analytics, Hootsuite, Instagram, etc.
  • Strong writing and ability to adjust voice.
  • Technology-savvy.
  • Strong MS Office skills – Word, PowerPoint, Excel.
  • You have impeccable writing, editing, and proofreading skills accompanied by a crazy attention to detail.
  • Are highly creative yet solution-oriented; you love to help our clients understand our offerings by creating proposals and presentations that truly rise above the rest.
  • Ability to prioritize workload.
  • Ability to multi-task and work under pressure.
  • Ability to work extended hours during major proposal submissions.
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