Executive Assistant

1 month ago

Old Toronto Ontario, CA Baker Tilly Canada Cooperative Full time
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If you are looking to progress your career, look no further than Baker Tilly WM.

Baker Tilly WM LLP is a leading midsize accounting and advisory firm based in Vancouver and Toronto. We provide value-added audit, tax and advisory solutions that support local businesses. We offer a full complement of professional services across every major industry sector, serving a broad range of clients, including large, publicly traded companies, emerging businesses, and owner-managed businesses.

Outside our two offices, we also draw on the specialty services provided by partners from across the Baker Tilly Canada network and also globally through our affiliation with Baker Tilly International.

At Baker Tilly WM, we foster a meaningful career and the opportunity to influence tomorrow for your clients, your profession and your community. Our professionals are encouraged to Be True to their values and ambitions, alongside our shared commitment to building great relationships, great conversations and great futures.

We are currently seeking an experienced Executive Assistant to provide exceptional support to a very busy partner. The ideal candidate will have outstanding organizational and communication skills, with a proven track record in managing complex calendars and inboxes. This role is perfect for a seasoned professional who thrives in a fast-paced environment, excels at multitasking, and is dedicated to ensuring the partner’s schedule and communications are handled with the highest level of efficiency and professionalism.

Your primary responsibilities will include:
  • Schedule and manage appointments, meetings, and events.
  • Plan and coordinate travel arrangements, including itineraries.
  • Act as a liaison between the senior leader and internal/external stakeholders.
  • Manage communication, including emails, phone calls, and other correspondence.
  • Prepare and edit documents, reports, and presentations.
  • Conduct research and compile information for reports or presentations.
  • Manage databases and information systems.
  • Provide general administrative support, including photocopying and mailing.
  • Build and maintain positive relationships with colleagues, clients, and partners.
  • Track and reconcile expenses, ensuring accuracy and compliance with policies.
  • Other duties as assigned.

A successful candidate will have:

  • Bachelor's degree or equivalent work experience.
  • 2-4 years experience as an executive assistant or in a similar role.
  • Strong organizational and time management skills.
  • Excellent communication skills, both written and verbal.
  • Proficiency in office software, including Microsoft Office Suite.
  • Attention to detail and the ability to multitask.
  • Discretion and the ability to handle confidential information.
  • Adaptability and the ability to work well under pressure.
  • Professionalism and a customer-service-oriented mindset.

What’s in it for you?

  • Competitive total compensation package including extended health care, dental, and group life insurance benefits.
  • Vacation (3+ weeks/year).
  • Continuing Professional Development.
  • An open-door culture promoting interaction with all staff levels, including partners.
  • A fully-stocked kitchen with breakfast foods, healthy snacks, and treats during tax season, plus coffee, tea, and drinks throughout the year.
  • Overtime meal and parking reimbursements.
  • A smart casual dress code (client/day specific).
  • Client referral, employee referral, and vehicle purchase incentives.
  • Many entertaining social events throughout the year.

Note: Baker Tilly WM LLP is an equal opportunity employer and does not discriminate in employment on the basis of race, colour, religion, sex (including gender identity), national origin, political affiliation, parental status, marital status, sexual orientation, disability, age, or other non-merit factors. Baker Tilly WM LLP is dedicated to fostering, supporting and celebrating a diverse workplace. Accommodation is available to all applicants upon request throughout our recruitment and selection process. Please contact us if you require accommodation. We will work with all applicants to accommodate their accessibility needs.

Baker Tilly WM LLP is a member of Baker Tilly Canada Cooperative, which is a member of the global network of Baker Tilly International Limited. All members of Baker Tilly Canada Cooperative and Baker Tilly International Limited are separate and independent legal entities.

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