Administrative Assistant

3 weeks ago


Montreal Quebec, Québec, Canada Hays Full time

Your new company

Hays Specialist Recruitment has partnered with a Property Management company located in Montreal, QC. We are looking to hire a Administrative Assistant to join their team on a contract basis of 3 months, which has the possibility of extension. This candidate will be working from their Downtown Montreal Office on a full time basis.

Responsibilities

  • Execute daily administrative requests from the regional team, which will include writing memos, drafting correspondence, reviewing documents, printing, and other general administrative responsibilities.
  • Deliver an exceptional living experience by way of excellent customer service to all prospects, residents, and guests.
  • Prepare and distribute correspondence to tenants.
  • Review and record monthly recurring billings.
  • Provide weekly status reports on account receivables.
  • Prepare rental letters as required.
  • Liaise with tenants regarding service matters.
  • Read and understand leases to ensure accurate information is received and maintained.
  • Maintain and update tenant information, including phone numbers, contact names and emergency contact information as changes occur.
  • Ensure all tenants have provided current insurance certificates that are in compliance with the lease agreement.
  • Liaise with tenants and contractors as required or directed.
  • Attend property meetings and provide minutes as required.
  • Oversee uniform orders for the property.
  • Execute on other general and administrative duties as required by the Property Manager and other members of the team to ensure efficient operation of the property.


Qualifications


  • Bachelors degree, Diploma or Certificate in Real Estate, Hospitality, Business or related discipline is not required but would be considered an asset.
  • 2-5 years of experience in a customer service or administrative role.
  • Superior customer service skills.
  • Excellent and confident communication, both oral and written.
  • Computer literacy and comfort using / learning new programs and systems. Comfort with Microsoft Office programs is required.
  • Proficiency in Yardi software will be considered an asset.
  • Some flexibility to work evenings and weekends on an ad-hoc basis (ie: resident events, emergencies).
  • Ability to work well under pressure and within tight deadlines.
  • Self-motivated, curious, responsive, and result driven.
  • Bilingual French and English



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