Bilingual Proposal Specialist

3 weeks ago

Montreal, Quebec, Canada CALIBRATE Full time

We have been selected by McCarthy Tètrault, a leading business law firm, to recruit a Bilingual Proposal Specialist. This is a great opportunity to join the top performing proposals team at McCarthy Tétrault in the Montréal office. We are looking for an individual with exceptional attention to detail and strive for excellence to work with Canada's leading lawyers on national and regional proposals.

As a Bilingual Proposal Specialist, you will be:

Proposal and Pitch Support

  • Leading the development of responses to Requests for Proposal (RFPs), Requests for Information (RFIs), Expressions of Interest (EOIs), pitch materials and collateral (in both French and English). This includes leading opportunities originating from clients nationally, and involves understanding the unique aspects of the legal market and collaborating with lawyers in each region to develop client-centric proposals that articulate the Firm's value and market differentiation.

Responsibilities include:

  • Working directly with lawyers and members of the Clients and Markets team to draft responses to RFPs, RFIs, EOIs, pitch materials and collateral.
  • Providing strategic direction and insight, applying proposal best practices, and influencing and negotiating with stakeholders to ensure proposals and pitch materials are responsive, client-focused, and articulate the firm's value and differentiation.
  • Organizing and leading kick-off meetings to determine win themes and proposal strategy,
  • Creating first drafts using internal content and tools.
  • Overseeing and finalizing client-ready pitches and proposals (including production using our internal print shop and/or submission via procurement sites).
  • Ensuring RFPs, proposals and pitches are tracked in the Firm's business development databases.
  • Reviewing procurement sites to identify potential new business opportunities. Working with lawyers on go/no go decisions.
  • Leading, organizing and coordinating support for in-person pitches to clients and prospects, including drafting agendas, speaking notes, presentations, hand-outs, and associated credential materials, and facilitating dry-run practices.
  • Leading and coordinating the response development for client reporting requests, including liaising with diverse firm stakeholders such as Finance, Inclusion Office, HR, IT, and more.
  • Supporting lawyers with time-sensitive client requests for Firm credentials.
  • Diarizing follow-ups with lawyers on proposal opportunities and tracking results in Firm databases. Providing support with respect to reporting of proposal statistics such as volume, win rate, proposals by industry, etc.
  • Working with the Research and Information team to gather and distill client/prospect and industry intelligence to assist lawyers in the proposal process.
  • Developing industry- and practice-focused proposal templates to improve efficiency.

Content Improvement and Management

  • Undertaking the writing and editing of "stock" proposal content (in both French and English), including differentiators, value propositions, and content related to practice areas, industries and international markets, legal project management, client solutions, value-added services, pricing, and more.
  • Updating Firm proposal tool with approved content.
  • Providing support and guidance throughout the French translations process, working with our internal Translations team, and reviewing, revising and providing quality control for French proposal content.

Operational & Project Leadership

  • Ensuring that processes and projects are effectively carried out within our Proposal team.
  • Leading and supporting efficiency projects related to the continual upgrading and enhancement of our tools, content and processes.
  • Developing and/or updating training tools and resources for the Proposal Team.
  • Providing training to team members.

Other responsibilities

  • Providing proposal process and development training to new employees and onboarding new Proposal Team members.
  • Providing input and guidance on French-language client-facing communications.
  • Providing support and input as needed on other important writing assignments critical to marketing and business development.

As our ideal candidate, you will distinguish yourself by the following profile:

  • Bachelor's degree in business, marketing, communications or related field.
  • Minimum of 3 years of relevant business experience, ideally with 2 years in a large professional services organization.
  • Professional maturity, including strong interpersonal skills, tact and discretion.
  • Fully bilingual (French and English) in both oral and written communication skills.
  • Excellent organizational skills. Ability to handle multiple tasks simultaneously and set priorities with challenging deadlines.
  • Ability to complete designated tasks in a systematic and logical way, with great attention to detail.
  • Ability to work in a demanding, fast-paced environment.
  • Exceptional attention to detail in writing.

If you're interested in switching careers to proposal writing—a niche sector—are an excellent writer, understand BD, and are comfortable collaborating with C-suite stakeholders, please apply.

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