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Human Resources Advisor

3 months ago

Peterborough Ontario KJ, Renfrew region, Canada Peterborough Public Health Full time

Regular, Full-Time (1.0 Full Time Equivalents (FTE), 35 hours per week)

Wage: $40.67 - $45.02 per hour

Posting ID: 24-1004-IE

1. Summary of Duties:

This position encompasses Human Resources and Payroll support functions and is responsible for assisting and supporting the Human Resources Manager in various functions. The HR Advisor is expected to work independently and as part of a multi-disciplinary team to identify, review and assess existing tools, processes, policies, procedures, and practices that may require enhancement and/or alteration so alignment with the new values and desired organizational culture of positive mental health and well-being can be achieved.

2. Minimum Qualifications and Position Requirements:

Education:

  • A degree or equivalent combination of education and experience, including HR coursework, required.
  • A post-grad certificate in HR, preferred.
  • Certified Human Resources Professional (CHRP) designation, an asset.

Experience:

  • 2-3 years related work experience in human resources management.
  • Advanced skills in Microsoft Word, Outlook, and Excel; proficient in Microsoft PowerPoint.
  • Experience in a unionized, public-sector work environment, preferred.
  • Experience with HRIS software.

3. Program Division Requirements:

Benefits/Pension/Retirement Administration:

  • Provide the organization and staff administrative support to ensure seamless and effective administration of benefits and pension related programs.
  • Maintain HR employee files and management of information regarding new hires, status changes, leaves, and attendance management.
  • Administer employee benefit plans, including enrolment, life-style changes, terminations, and retirements.
  • Calculate employee paid benefits annually for rate increases and as requested for new enrolments.
  • Liaison with staff, retirees, benefits consultants, benefit providers, and OMERS representatives to ensure employees are informed with up-to-date information regarding their benefits, programs, and resources available.
  • Ensure benefit booklets are accurate and consistent with Collective Agreement and Non-union policies.
  • Provide support and guidance with completing and submitting life claims.
  • Administer the Ontario Municipal Employees Retirement System (OMERS) pension plan, including enrolments, changes/transfers, terminations, retirements, and Other-Than-Continuous Full-time (OTCFT) membership offers.
  • Contact new employees with information regarding OMERS enrollment.
  • Coordinate required research in response to requests for prior service information.
  • Coordinate learning sessions for staff from various benefit providers.

HRIS Data Entry and Reporting:

  • Process employee changes into the HRIS system and file in a timely and accurate manner.
  • Prepare seniority lists, attendance reports, increment dates as requested.
  • Ensure that vacation and sick leave are recorded in accordance with the union contracts and policies.
  • Extract monthly reports to support functions within Finance such as union dues, financial remittance, OMERS contributions.
  • Responsible for the completion of the OMERS year-end reporting procedures including the reconciliation of annual pension contributions.

Research, Analysis and Reporting/Policies and Procedures:

  • Provide administrative activities including data collection, analysis and reporting of findings for negotiation preparation, grievance and arbitration, sick leave and disability management, discipline and performance management, and attendance support.
  • Responsible for reviewing and editing Human Resources development including personnel policies and procedures, employee handbook, etc.

Recruitment:

  • Drives consistent approach across the organization in attracting, managing, and developing talent to support current and future organizational needs.
  • Recruits new employees using proactive & innovative recruitment strategies and takes ownership of the recruitment and selection lifecycle.

Orientation:

  • Provide human resources orientation to new employees regarding entitlements, pay, benefits, and pension as relevant.
  • Responsible for staff onboarding and offboarding relating to Human Resources system.
  • Performs new hire orientations and works alongside hiring managers to ensure new employees are effectively integrated into the work culture.

Other:

  • Routinely provides confidential human resources administrative support related to labour relations, recruitment, and attendance management.
  • Works closely with all levels of the organization to ensure that tools and policies are aligned with the organizational strategic plan.
  • Listen and respond to employee & management concerns in a professional and respectful manner.
  • Escalates employee relations issues as necessary.
  • Models, supports, and endorses organizational values and change initiatives.
  • Completes special human resources projects by clarifying project objectives and conducting research.
  • Develops human resources solutions by collecting and analyzing information, recommending courses of action.
  • Undertake special projects, tasks or other related duties as requested by the Human Resources Manager.

4. Required Technical Competence:

  • Proficiency in the use of HRIS programs at an advanced level.
  • Proficiency at an intermediate level in the use of various computer programs in a Windows environment.
  • Processing benefits and pension, preferably OMERS experience.

5. Required Soft Skills:

  • Commitment: Commit to organizational vision, mission, and values.
  • Integrity and Professionalism: Demonstrate integrity and professionalism when interacting with others.
  • Adaptability and Time Management: Adapt and respond to changing priorities and balance numerous tasks as needed.
  • Accountability and Ownership: Take ownership of personal workload and ensure deadlines are met.
  • Analysis and Attention to detail: Have strong analytical skills and attention to detail.
  • Building Relationships: Establish and maintain positive working relationships.
  • Communicate Effectively: Speak, listen and write in a clear, thorough manner.
  • Leadership and Teamwork: Work well with a wide range of individuals to provide support and direction.

Peterborough Public Health is committed to meeting the needs of persons with disabilities under the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) Standards. Accommodation will be provided throughout the recruitment process at the request of the applicant.

Applications to be received no later than: Monday, August 26th, 2024, at 4:30 p.m.

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