Project Management Coordinator

3 weeks ago

Canada, CA Peak Pro Construction Management Full time
Job Description: Project Management Coordinator (Tendering & Permits)


Key Responsibilities


Tendering Process Coordination

  • Take the lead in preparing and organizing tender documents, making sure all crucial information is meticulously included and ready for submission.
  • Coordinate and track multiple tenders simultaneously, ensuring deadlines are met.


Subcontractor and Supplier Communication

  • Contact and communicate with subcontractors and suppliers to request bids.
  • Collect, organize, and compare bid submissions.
  • Ensure subcontractors submit their bids on time and follow up as necessary.


Bid Document Preparation

  • Assist in the preparation of formal bid documents, ensuring everything is formatted and presented according to client requirements.
  • Ensure all bid-related documentation (contracts, pricing, schedules) is complete and accurate before submission.


Bid Analysis

  • Help review and analyze bid submissions, comparing subcontractor pricing, qualifications, and timelines.
  • Assist in identifying the most competitive bids that meet project requirements.


Collaboration with Estimators

  • Work closely with estimators to provide them with the necessary information from subcontractors and suppliers.
  • Ensure that all cost components are accounted for in the final bid.


Permits Coordination

  • Assist in the application and management of permits required for projects.
  • Track the progress of permit approvals and ensure timely submission of all required documents.


Documentation and Record-Keeping

  • Maintain detailed records of all tender documents, bid submissions, permits, and communications with subcontractors.
  • Track the progress of ongoing tenders and permits, maintaining a central repository for easy access.


Post-Bid Coordination

  • Assist in the transition from bidding to project execution, ensuring that all relevant documents and agreements are in place for awarded contracts.


Key Skills

  • Organization: Must be able to manage multiple tenders at once and keep everything on track.
  • Communication: Strong written and verbal communication skills for interacting with subcontractors, suppliers, and internal teams.
  • Attention to Detail: Ensuring accuracy in bid documents and comparisons.
  • Time Management: Ability to manage deadlines and keep the tendering process on schedule.
  • Collaboration: Working closely with estimators, project managers, and other internal teams.


Core Values

  • Constructive Hospitality: Build with care, elevate with service.
  • The Answer Is Yes. What Is the Question?: Find solutions, not roadblocks.
  • Grow 1% Every Day: Iterate and make progress towards perfection. Growth mindset.
  • Personalization Creates Loyalty: Build relationships, not just projects.
  • Consistency Breeds Trust: Reliability is the cornerstone of our work.
  • Anticipation Beats Reaction: Stay ahead by thinking ahead.
  • Adaptability is Our Strength: Embrace change, thrive in uncertainty.
  • Write Everything Down: Document to deliver, detail to excel.


Mission Statement Our mission is to bring constructive hospitality to the construction industry, creating elevated experiences for our clients while ensuring quality, efficiency, and a proactive approach to every challenge.

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