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S Purchaser

3 months ago

Calgary Alberta DJ, CA Hood Packaging Corporation Full time

I. SCOPE OF POSITION

The Purchaser is responsible for supporting the Purchasing Manager with the overall process of procurement for the Calgary Paper Plant. This position covers the ordering of raw materials, issuance of purchase orders for maintenance parts and services; supports management of the raw material inventory; manages aged material; ensures inventory record integrity; and ensures the integrity of the inventory planning parameters; assists in scheduling work orders and order planning. In the absence of the Purchaser, the Purchasing Manager or their designate will assume the responsibilities of this position.

II. PRINCIPAL RESPONSIBILITIES

Within the limits of applicable policies, food safety and quality guidelines, procedures, and established plans, he/she has the authority to act and make decisions. The assignment of work or delegation of responsibility does not relinquish responsibility for results. Performance will be measured by the extent to which the responsibilities have been fulfilled.

Functional Responsibilities

  1. Inventory Planning & Control
    • Monitor aged inventories and work with the production and planning department to ensure material is consumed, sold, or safety stock adjustments are needed.
    • Monitor MRP integrity through reconciling closed work orders and schedules.
    • Perform other duties as assigned by the Purchasing Manager.
    • Verify Bill of Material and item components for work order accuracy.
    • Monitor raw material inventory integrity through the results of an effective cycle count program.
    • Pre-receive rail cars and truckload shipments.
    • Enter receivers in QAD/assist in creating/editing PO.
    • Update MIS Inventory based on mill inventories.
    • Check daily pre-receivers in MIS (correct errors, check over shipments).
    • Update pre-receiver’s effective dates at the beginning of the week before any receiving activities.
    • Verify purchase orders with supplier acknowledgments.
    • Responsible for FA. Assist Purchasing Manager with DCRF.
    • Review production schedule in MIS for materials and shipments/Update ETA’s.
    • Expedite/Follow up shipments, ensure PO releases are being shipped on time.
    • Track railcar orders/releases and switches via CN website.
    • Review production schedule daily and create release purchase orders.

  1. Purchasing
    • Initiate and enter all purchase orders, compile records of items purchased or transferred, and perform as gatekeeper for pricing and inventory.
    • Close Purchase Orders.
    • Work with prospective suppliers to obtain specifications and present to Purchasing Manager, Manufacturing Manager, and General Manager.
    • Follow all SQF requirements and General Manufacturing Practices (GMP).
    • Develop alternate sources for secondary materials or services.
    • Maintain purchasing practices.
    • Perform regular data maintenance activities within MFG/PRO/EAM/MIS related to purchasing and scheduling functions.
    • Negotiate, source, and purchase secondary materials for the Plant.
    • Develop and implement procedures to improve the quality of secondary materials, schedule adherence & ensure uninterrupted supply.
    • Assist the Purchasing Manager with projects as required.
    • Other duties as assigned.

  1. Production
    • Attend weekly production meetings to provide information on inventory standings.
    • Conduct physical inventory checks for required materials in the warehouse.
    • Understand and follow food safety and quality procedures.
    • Input monthly cycle counts based on inventory counts performed by plant personnel.

III. KEY WORKING RELATIONSHIPS
  • Consult, participate, and cooperate with team members in Planning, Production, Maintenance, Finance, and Customer Service on matters relating to responsibilities and duties.
  • Regularly contact Scheduler regarding raw material requirements.
  • Regularly contact suppliers.
  • Regularly contact warehouse and accounting staff regarding inventory levels.

IV. FUNCTIONAL REQUIREMENTS
  • Regular use of computers, telephones, and miscellaneous office equipment.
  • Must understand and comply with food, safety & quality procedures.
  • Must be able to input data accurately.
  • Must be able to prioritize work.
  • Must organize complex tasks and meet deadlines.
  • Working knowledge of computer software related to purchasing & accounts payables functions.
  • Strong interpersonal skills, including both verbal and written.

V. PHYSICAL DEMANDS
  • Some physical effort required.

VI. WORK ENVIRONMENT
  • Office and plant floor. Hazards normally associated with a plant floor include noise levels above 85 decibels, warm building temperatures during summer months.
  • Personal and product safety requirements for the plant include hearing protection, safety glasses, and safety shoes.

VII. QUALIFICATIONS
Education & Experience
  • Supply Chain Management designation or High School diploma or GED plus 3-5 years’ experience in a manufacturing environment in materials requirement planning, production planning, scheduling, and inventory control.

Skills
  • Strong communication skills, both oral and written.
  • Able to work effectively under pressure.
  • Professional interpersonal skills.
  • Negotiation/presentation skills.
  • Strong Microsoft Office skills.
  • Strong math skills.
  • Proven ability to work independently.
  • Knowledge of basic accounting and manufacturing procedures.
  • Basic knowledge of purchasing procedures, pricing, and market trends.
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