Accounting - Accounting Administrator

4 weeks ago

Kitimat Regional District of KitimatStikine, CA MCW Group of Companies Full time

Since 1964 the MCW Group has built a solid reputation for the delivery of Professional Consulting Engineering Services, Energy Management Services, and Engineering Development Services. The systems designed by the MCW Group of Companies are built to deliver energy effectively in the form of lighting, heating and cooling, as well as information in the form of voice and data. By the very nature of the solutions provided, the MCW Group of Companies help to create the environments required for Clients to live, educate, work, play and heal.

We have created for our clients the largest block of verified carbon emissions savings of any Canadian consulting firm. For more than two decades MCW Consultants Ltd., and its sister company, MCW Custom Energy Solutions Ltd. have been providing sustainable building designs with the goal to permanently reduce our clients' environmental footprint and create sustainable communities.
Benefits of working at MCW:

  • The opportunity to work on significant, innovative, and sustainable projects
  • Career development opportunities, including mentorship and training
  • Collaboration with team members across Canada
  • Comprehensive health and dental benefits
  • RRSP matching
  • Professional development fees covered

MCW is currently seeking a self-motivated, hardworking Accounting Administrator to join our Edmonton office. The Accounting Administrator is responsible for ensuring that accounts receivable (AR) transactions and account payables (AP) transactions are recorded and processed in an accurate, timely, efficient, and auditable manner. Duties include a proactive and customer service-focused approach to AP and AR processing, preparing ad hoc reports, following up and resolving accounts and accounting issues.

Position: Accounting Administrator

Term: 12 month contract starting May (Maternity Leave Coverage)

Location: Edmonton, Alberta

Responsibilities: The Responsibilities of this position include but are not limited to the following:

  • Work with MCW Management team in to obtain details of customers and invoices required to prepare to enter AR invoices.
  • Accurate set-up of company projects.
  • Review invoice details against the terms of the underlying agreement.
  • Accounts receivable: Prepare monthly billings by performing daily accounting functions including the preparation of journal entries for adjustments, insurance, inter-office and inter-company invoices, expenses and complete month end.
  • Process and administer all related employee time records including balancing, auditing and ensuring all reporting requirements are satisfied and completed accurately and timely.
  • Assist with year-end audit as necessary.
  • Respond to questions and provide updates to client, MCW Management and staff inquiries, maintain good relations and solve problems.
  • Maintains client confidence and protects operations by keeping financial information confidential.
  • Accounts payable: all project expenses, office expenses, the processing and administering of all related employee expenses including balancing, auditing and ensuring expenses are submitted accurately and timely.
  • Prepares payments by verifying documentation and requesting disbursements.
  • Manage sub-contractors invoices; ensure that their workers compensation is up to date.
  • Collection processes: assure timely collection of monies due on outstanding invoices.
  • Assist Human Resources with confidential information and onboarding of new staff.
  • Assist in the administrative aspects of finance and accounting processes.
  • Perform other duties and special projects as required.

Qualifications, Experience, and Education:

  • Minimum 2 years of experience in a similar accounting role. University Degree or College Diploma in Accounting or Finance would be considered an asset.
  • Previous hands on experience with In Focus / Unanet or similar accounting program would be an asset.

Required Skills:

  • Excellent interpersonal skills with the ability to quickly develop positive business relationships with management, co-workers, and clients.
  • Excellent communication skills, both written and verbal.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
  • Ability to work autonomously and take ownership of projects.
  • High level of sound and independent judgment and reasoning.
  • Strong attention to detail and accuracy.
  • Ability to work under pressure in a professional and collaborative environment.
  • Ability to interpret and implement company policies and procedures.
  • Is well organized, proactive and have the ability to prioritize work in a multi-tasked, fast-paced environment.
  • Possesses a high degree of integrity, honesty and commitment to professionalism.
  • Demonstrated ability to maintain confidentiality relating to activities involving duties of position.
  • Displays flexibility in order to respond to various administrative requests.

Job Specific Competencies:

  • Analytical Thinking – Analyzing and synthesizing complex situations and information to understand issues identify options and support sound decision-making.
  • Attention to Detail – Working in a conscientious, consistent and thorough manner.
  • Client Focus – Provides added value through service excellence to internal and/or external clients.
  • Continuous Learning - Identifying and addressing learning and developmental needs to enhance own performance.
  • Decision Making – Making decisions involving varied levels of risk and ambiguity.
  • Information Gathering and Processing – Locating and collecting data from appropriate sources and analyzing it to prepare meaningful and concise reports that summarize the information.
  • Problem Solving – Identifying problems and the solutions to them.
  • Resilience - Remains energized and focused in the face of ambiguity, change or strenuous demands.
  • Results Management – Organizes time, work and resources to accomplish objectives in the most effective and efficient way.
  • Teamwork – Working collaboratively with others to achieve organizational goals.

We thank all candidates for their interest, however, only those being considered for an interview will be contacted. No phone calls, please.

MCW Group of Companies is an equal opportunity employer.

MCW Group of Companies welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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