Executive Assistant

3 weeks ago

Ottawa Ontario HB, Montréal, Canada Duke Full time

Job Title: Executive Assistant

Reporting to: President

On-site/ Remote/ Hybrid: On Site

Location: Ottawa, ON

Job Type: Permanent


Our Client supports military, government and humanitarian operations through the construction, ownership, operation, servicing and management of complex, mission-critical ships. Their mission is clear and simple: To deliver service excellence through innovation and trust. They pride ourselves on being able to offer the most innovative and cost-efficient solutions, while remaining committed to the five elements which underpin their corporate culture: Safety, Service Delivery, Financial Excellence, Innovation, and Trust.


Job Responsibilities:

The Executive Assistant will bring a high level of professionalism, organization, attention to detail and exceptional communication skills. This role provides confidential administrative support to the President and to the Senior Leadership Team upon the direction of the President.


Key Accountabilities:

  • Draft, review and send communications on behalf of the President;
  • Manage the agenda and schedule of the President;
  • Assist the President with his/her day-to-day duties;
  • Attend meetings and take notes of discussion; prepare the initial draft of minutes;
  • Maintain all social media accounts;
  • Coordinate meetings with external organizations and partners;
  • Assist in the coordination of conferences and trade-shows;
  • Oher duties as assigned by the President


Knowledge /Experience:

  • 3 – 5 years experience as Executive Assistant;
  • Proficient in MS Office;
  • Proficient in the use of social media, including inputting documentation to the company web-site;
  • Marine background an asset
  • Excellent communication, attention to detail and organizational skills
  • Professional integrity
  • Demonstrate and ability to be flexible with work assignments and maintain a customer focus
  • Ability to meet tight deadlines


Pre-Requisites

  • Must be eligible to hold NATO Secret Security Clearance
  • Must hold a valid Canadian passport
  • Must reside in the NCR and be prepared to work in the Ottawa downtown office 5 days per week

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