Senior Project Lead

4 weeks ago

Ontario Canada, Canada X4 Communications Full time

A leading Canadian medical communications agency is looking for a Senior Project Manager / Associate Director, Project Management to join the team – someone based in Ontario and with 7-8+ years of experience.


The Medical Communication Agency:


This is a mid-sized medcomms agency with a spark – they are certainly a team to be reckoned with Founded more than 15 years ago, this is a group rooted in the medical communications space, making a difference with their strategic communications solutions, scientific training and medical educational programs, across a myriad of therapy areas. They’re recognised mostly for the work they do in the advisory board and congresses space, but have built up expertise across publications, sales training, digital campaigns and trial operations too.


They encompass a number of excellent attributes as an agency that trickle down into every team – fantastic attention to detail, a thorough understanding and sensitivity, clear career progression and strong collaboration. A team with a global reach and a continuous desire to think innovatively in this ever-evolving space


Associate Director, PMO / Senior Project Manager – Position Summary:


The AD/SPM will be leading on advisory boards and congress projects predominantly, responsible for creating and managing timelines, owning budgets and leading stakeholder interaction. You will be a key communicator between teams and when meeting with clients too, ensuring the AM can successfully deliver against client objectives. In support, you will work closely with a Project Manager who you will line manage and mentor, so leadership experience is required here.

Key responsibilities:


  • Provide project management to the team throughout the project life cycle utilizing company and client systems, managing and providing accurate information to a high standard, ensuring the smooth operation of the account and project deliverables.
  • Manage junior project management staff – serve as mentor, share best practices, develop professional development plans and work on resourcing needs across the team.
  • Develop detailed documentation relating to projects and project plans reflecting current timelines and milestones.
  • Produce bespoke cost proposals for clients, seeking guidance from more senior team members when appropriate.
  • Manage multiple projects to support an account(s), contributing to a successful outcome.
  • Build and maintain excellent working relationships with key internal and external stakeholders to successfully deliver projects.
  • Develop and implement process improvements across all aspects of the project life cycle.
  • Manager and then reports financials to Account Manager and operational team monthly.
  • Actively contribute to internal strategic planning meetings and manage project status meetings (client and internal).


Required Experience:


  • 7-8+ years of project management experience in a medical communications agency setting, with live meetings experience.
  • Excellent communication ability, time management and sound project management skills.
  • Strong ability to multitask and prioritize appropriately – fantastic attention to detail.
  • Have working knowledge of the congress space including activities and opportunities available to align with brand’s goals.
  • Performing with the highest level of integrity and accountability and an ability to instil these values into the broader team.
  • Excellent problem-solving aptitude – ability to anticipate problems and find solutions proactively.


Whether you are a freelancer able to offer full time hours, or someone looking for permanent employment, if you would like to learn more about the opportunity and medcomms agency / team culture, please apply at your earliest convenience

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