Personal Assistant/Office Manager

4 weeks ago

Ottawa Ontario HB, Montréal, Canada Rebel Full time

OUR CUSTOMERS BRING A VISION - WE BRING THE PLATFORM TO SHARE IT ONLINE.

We believe those who contribute make us better. It is why we support thought leaders, web developers, innovative businesses, entrepreneurs, and innovators to contribute, share, and succeed online with domain names and a broad suite of hosting services.

Location: Ottawa, Ontario (on site)

The Opportunity

The Personal Assistant/Office Manager will provide comprehensive administrative support to senior executives while overseeing the day-to-day operational functions of the company. This role requires a proactive individual with excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Key Responsibilities:
Personal Assistant Duties:

  • Provide administrative support to the Chief Executive Office (CEO) and other Senior Leadership members including calendar management, scheduling meetings, and arranging travel.
  • Prepare and manage correspondence, reports, and presentations.
  • Handle confidential information with discretion and professionalism.
  • Coordinate and support the organization of company events and meetings as required.
  • Act as a liaison between CEO and other staff or external stakeholders.
  • Manage daily personal tasks and errands for CEO as needed.
Office Management Duties:
  • Oversee and optimize day-to-day operations to ensure efficiency and effectiveness.
  • Implement and maintain current operational policies and procedures.
  • Manage relationships with vendors, suppliers, and service providers.
  • Oversee current operations budget and financial planning, including expense tracking and reporting.
  • Implement and maintain office systems and technologies to enhance productivity.
Qualifications:
  • Proven experience as a Personal Assistant, Executive Assistant, or similar role.
  • Previous experience in operations management or a related field.
  • Exceptional organizational and multitasking skills.
  • Strong proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
  • Excellent communication and interpersonal skills.
  • Ability to handle sensitive information with confidentiality.
  • Strong problem-solving skills and a proactive attitude.
  • Bachelor’s degree in Business Administration, Management, or a related field preferred.
Why Should you join Rebel?

We’re committed to:
  • Enabling Participation: Our mission is to give everyone the tools to contribute online. That means removing barriers and providing a thoughtful and accessible user experience, a venue for community events, discounts when the cost is a barrier, and collaborating to help people power their ideas.
  • Building Community: We support those in our community locally, nationally and globally who share our passion for educating and enabling participation online.
  • Giving Back: We share our expertise through articles, podcasts and by taking the stage at inspiring events worldwide. We also support amazing people and organizations that impact our society with discounted or free products and services.
  • Technology: We’re dedicated to protecting our customer’s data and digital assets online. Our infrastructure is the heart of our service offering. We guarantee 99.9% uptime from data centres around the world.
Time and energy go into creating the tools and services that power our customer’s contribution. Like all things Rebel, our work culture invites and inspires, encourages exploration and embraces adaptation. Our mission - Be Thoughtful. Be Simple. Be Brave - is woven into everything we do, from our robust products to our quirky office traditions.

NON-SMOKERS ONLY, PLEASE

Powered by JazzHR #J-18808-Ljbffr

  • real estate administrative assistant

    4 weeks ago

    Ottawa, Ontario, H2B, Montréal, Canada ASB Law office Full time

    EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsWork SettingRelocation costs covered by employerProperty and real estate lawTasksSchedule and confirm appointmentsMaintain filing systemDetermine and establish office procedures and routinesPrepare financial statements and reportsPrepare and key in...

  • Office Manager

    1 month ago

    Ottawa, Ontario, H2B, Montréal, Canada Pivotal Integrated HR Solutions Full time

    Currently seeking an Office Manager to work in our client's Ottawa facility. This is a permanent onsite role which will include full benefits. The selected applicant will be responsible for handling a high volume of employee inquiries to ensure a smooth flow in day-to-day operations within the business. You will work closely with the Operations Manager...

  • Office Manager

    1 month ago

    Ottawa, Ontario, H2B, Montréal, Canada Insight Global Full time

    Job DescriptionThe Office Manager is responsible for planning and overseeing all administrative support and office services for the company. This includes coordinating and communicating office activities, reception duties, shipping and receiving, contract management, supplies and stationery, health regulations, and general troubleshooting. The Office Manager...

  • Medical Office Manager

    4 weeks ago

    Ottawa, Ontario, H2B, Montréal, Canada Restore Medical Clinics Full time

    Join to apply for the Medical Office Manager role at Restore Medical Clinics.Job DescriptionWe are seeking a Medical Office Manager to become a part of our team! You will coordinate medical and health services in our clinic.Responsibilities:Respond and ensure that patient inquiries and complaints are handled in an appropriate, timely, and satisfactory...

  • Manager, Family Office Services

    4 weeks ago

    Ottawa, Ontario, H2B, Montréal, Canada MNP LLP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.Make an impact with our Family Office Services team as a Manager, Family Office Services. This team of advisors helps to identify issues and opportunities and secure alignment...

  • Office Manager

    4 weeks ago

    Ottawa, Ontario, H2B, Montréal, Canada Sienna Senior Living Full time

    Office Manager – Aspira Bearbrook Retirement Living At Sienna Senior Living, our commitment to enhancing the daily lives of our residents extends far beyond clinical care. Integral to this mission are our dedicated leaders and their teams who oversee vital functions such as culinary services, housekeeping, recreation, maintenance, and administrative...

  • Assistant Property Manager

    4 weeks ago

    Ottawa, Ontario, H2B, Montréal, Canada CROWN PROPERTY MANAGEMENT Full time

    Position Summary and Objectives The Assistant Property Manager reports to the Senior Property Manager to provide reliable, timely, and efficient support for properties in the assigned portfolio, including interfacing with various external service providers and tenants as directed. Additionally, this role facilitates continuous improvement in office systems...

  • Assistant Store Manager

    4 weeks ago

    Ottawa, Ontario, H2B, Montréal, Canada Eddie Bauer Full time

    Overview: We are seeking a dynamic Assistant Store Manager to join our team. The ideal candidate will assist the Store Manager in daily operations, ensuring excellent customer service, and driving sales to meet and exceed targets.Responsibilities:Assist the Store Manager in overseeing daily retail operationsManage and motivate store staff to achieve sales...

  • Assistant Manager

    4 weeks ago

    Ottawa, Ontario, H2B, Montréal, Canada Access Storage Full time

    ASSISTANT MANAGER Full-Time DAY shifts. 6 weeks Paid Training Program. No Management Experience Required Pay: $17/hr (up to $35,360/year) + Bonus Ability + Benefits Job Description: Our passion is people! Our culture of continuous improvement paves the way to support you in your success & career growth. We are an essential service with job security & huge...

  • office administrative assistant

    4 weeks ago

    Ottawa, Ontario, H2B, Montréal, Canada Ottawa Convention Centre Corporation Full time

    Education: College/CEGEP Business administration and management, general Tourism and travel services management Tasks: Arrange travel, related itineraries and make reservations Type and proofread correspondence, forms and other documents Perform data entry Computer and Technology Knowledge: MS Excel MS Outlook MS PowerPoint MS Windows MS Word Database...

  • office manager

    4 weeks ago

    Ottawa, Ontario, H2B, Montréal, Canada TINY HEARTS DAYCARE CENTER Full time

    Education: Secondary (high) school graduation certificate Tasks: Review and evaluate new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Co-ordinate and plan for office services such as accommodation,...

  • office manager

    4 weeks ago

    Ottawa, Ontario, H2B, Montréal, Canada Smash Room Ottawa Inc. Full time

    Education:Secondary (high) school graduation certificateTasksReview and evaluate new administrative proceduresDelegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation,...

  • Assistant Manager

    4 weeks ago

    Ottawa, Ontario, H2B, Montréal, Canada Old Navy Full time

    About Old Navy Forget what you know about old-school industry rules. When you work at Old Navy, you’re choosing a different path. From day one, we’ve been on a mission to democratize fashion and make shopping fun again. Our teams make style accessible to everyone, creating high-quality, must-have fashion essentials for the whole family, with love, season...

  • Assistant Manager

    1 month ago

    Ottawa, Ontario, H2B, Montréal, Canada Accoravillage Full time

    POSITION SUMMARY: Reporting to the Molding Manager, the Assistant Molding Manager is responsible for positively influencing adherence to Molding production best practices in all aspects of the daily running of the molding department. The Assistant Molding Manager engages with the Shift Supervisors and Team Members daily to ensure day-to-day compliance...

  • Office Administrator

    4 weeks ago

    Ottawa, Ontario, H2B, Montréal, Canada Sterling Ford Sales Full time

    Sterling Ford Sales has an opening for a Bilingual Office Administrator. This is a full-time, permanent position. Hours are Monday-Friday from 8am-4pm. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Job Summary: The Bilingual Office Administrator will play a key role in maintaining efficient office...

  • Executive Assistant

    3 weeks ago

    Ottawa, Ontario, H2B, Montréal, Canada The Mearie Group Full time

    Executive Assistant - Chief Information Technology Officer Division At Hydro Ottawa, we empower the lives of the people in the communities we serve. As the electricity distributor to the Nation's Capital, our work powers the essential activities that make up our lives - at home, at work and at play. And as Ontario's largest municipally-owned...

  • Executive Assistant

    1 month ago

    Ottawa, Ontario, H2B, Montréal, Canada I.A.M. Labour-Management Pension Fund Full time

    I.A.M. Labour-Management Pension Fund (Canada)I.A.M. Labour-Management Pension Fund (Canada)The Pension Fund Office Staff is responsible for the management of two International Association of Machinists and Aerospace Workers (IAMAW) pension plans, which provide pension benefits for its membership. This position is in person located downtown Ottawa.Job...

  • Executive Assistant

    3 weeks ago

    Ottawa, Ontario, H2B, Montréal, Canada Hydro Ottawa Full time

    Executive Assistant - Chief Information Technology Officer Division Executive Assistant - Chief Information Technology Officer Division locations: Ottawa, ON time type: Full time posted on: Posted 7 Days Ago job requisition id: R003770 At Hydro Ottawa, we empower the lives of the people in the communities we serve. As the electricity distributor to the...

  • Bilingual Assistant Project Manager

    3 weeks ago

    Ottawa, Ontario, H2B, Montréal, Canada Turner & Townsend Full time

    Do you want to be part of our successful Real Estate team supporting top clients forTurner & Townsendin Ottawa?We are hiring an ambitious and forward-thinking AssistantProjectManagerto work in our growing team.At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to...

  • Assistant Manager

    4 weeks ago

    Ottawa, Ontario, H2B, Montréal, Canada Laura Canada Inc. Full time

    Laura Canada is an iconic and innovative family-owned retailer housing two leading women’s fashion apparel brands, Laura and Melanie Lyne. Based in Laval, Quebec, we design, produce, market and distribute quality apparel across Canada. We proudly employ over 2,000 dedicated team members and operate more than 140 locations and two online stores. We...