Human Resources

4 weeks ago

Canada, CA Accoravillage Full time
Human Resources - Recruitment Specialist

Location of Work: Chisasibi

Status: Permanent Full-time

Closing Date: August 28, 2024

Core Functions:

The Recruitment Specialist is responsible for managing the recruitment and selection process for police officers and support staff. This role also supports the orientation process, contributes to outreach efforts that promote the Eeyou Eenou Police Force (EEPF) as an attractive employer and career choice, and analyzes recruitment and retention data to generate reports and recommend improvements.

Functional Responsibilities:

  1. Assist with the recruitment strategies, programs, and initiatives to recruit/select/retain high-quality candidates.
  2. Manage the full recruitment cycle, from job posting to candidate onboarding, ensuring a fair and transparent selection process.
  3. Manage the full recruitment cycle process for civilian and non-civilian employees.
  4. Contribute to the identification of staffing needs of the EEPF.
  5. Ensure the preparation of job descriptions in collaboration with the hiring Senior Officer.
  6. Ensure effective advertisement/postings of job vacancies.
  7. Reserve and prepare facilities and equipment and administer assessment tests as required.
  8. Participate in the various activities of the recruitment and selection process.
  9. Ensure selected candidates meet the required qualifications.
  10. Coordinate background and reference checks.
  11. Draft Issue Sheets for Management Committee’s review and approval.
  12. Prepare offer/rejection letters.
  13. Keep accurate and concise digital copies of all documents pertaining to each recruitment activity (posting, questionnaire, interview schedule, issue sheet, etc.).
  14. Administer contracts (replacements, short-term, and long-term contracts) according to established policies and practices and ensure the procedures are followed.
  15. Track the effectiveness of the orientation/integration process.
  16. Oversee and coordinate the process for internal transfers, promotions, and temporary assignments with Senior Officers.
  17. Apply established procedures and guidelines to ensure an efficient delivery of all activities.
  18. Conduct Exit Interviews for the civilian and non-civilian staff and compile information.
  19. Participate in external recruitment events including but not limited to job and career fairs (École Nationale de Police, Cree School Board, Apatisiiwin Skills Development, etc.).
  20. Assist in developing and implementing strategies to enhance the EEPF brand and attract top talent.
  21. Assist with the outreach, employment, and retention strategy working.
  22. Coordinate outreach efforts to K-12 students and community members in collaboration with EEPF Officers.
  23. Identify summer student opportunities and internships within EEPF.
  24. Answer questions on employment opportunities and working conditions.

Orientation Responsibilities:

  1. Complete EEPF new hires’ initial orientation to the Cree Nation Government-EEPF.
  2. In collaboration with the senior officers, ensure proper integration of new hires into EEPF.
  3. Evaluate and provide recommendations on the effectiveness of orientation strategies.

Administrative Responsibilities:

  1. Provide to the Payroll department and other concerned human resources professionals all pertinent documentation and information required to process the payroll for new hires.
  2. Handle inquiries to ensure timely and appropriate responses to concerns and issues.
  3. Enter information into the Dayforce system, check for accuracy and completeness, and audit work to ensure it follows established procedures.
  4. Compile, maintain, update, and assess information along with providing advice on recruitment, retention, and replacement needs.
  5. Maintain a calendar of recruitment activities including events, workshops, and other communication opportunities.
  6. Maintain and update Cree Nation Government’s EEPF organizational charts and positions nomenclature.

Analysis and Reporting Responsibilities:

  1. Gather and maintain accurate data on all recruitment activities, including candidate sourcing, application volumes, interview processes, and hiring outcomes.
  2. Analyze recruitment data to identify trends, challenges, and opportunities for improvement in the recruitment process.
  3. Prepare reports and participate in drafting the human resources annual report (recruitment activities).

Other Responsibilities:

  1. Maintain up-to-date knowledge and skills in area(s) of responsibility.
  2. Perform other duties as required.

Qualifications:

Education: University Certificate in Administration, Industrial Relations, Human Resources or related field.

Experience: Three to five years of relevant work experience.

Language: Fluency in English. Fluency in verbal Cree is an asset. Fluency in French is an asset.

Knowledge and Abilities:

  1. Customer-focused and service-oriented.
  2. Proven ability to communicate effectively.
  3. Proven ability to be discreet and maintain confidentiality.
  4. Demonstrated attention to detail and accuracy.
  5. Proven organizational skills.
  6. Strong judgment and proven ability to problem-solve.
  7. Demonstrated ability to work under pressure and to adapt to a changing environment.

Additional Requirements:

  1. Willingness to travel.
  2. Typical office setting where there are no unusual physical demands.

The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.

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