Mechanical Project Coordinator
2 weeks ago
About West Bay Mechanical
West Bay Mechanical is a leader in the mechanical contruction industry, specializing in commercial and residential projects. With over 50 years in business, the company has built a strong reputation for quality, innovation, and efficiency, delivering exceptional results across Vancouver Island. Their team of professionals ensures top-tier mechanical solutions for diverse projects while fostering a culture of passion, initiative, determination, professionalism, and teamwork.
Committed to providing employees with everything they need to succeed, West Bay Mechanical prioritizes health and safety, maintaining an award-winning safety record well above industry standards. Working at West Bay means joining value-driven, safety-conscious, and high-impact teams in a fast-paced, innovative, and collaborative environment, where expertise and excellent service contribute to building Canada's essential infrastructure.
Job Description
We are seeking a highly organized and proactive Project Coordinator to support mechanical construction projects. This role involves assisting the Project Manager in ensuring project execution, efficiency, and success. The ideal candidate will have experience in construction project coordination and be proficient in industry-standard software. This position is based in Victoria or Nanaimo, BC.
Key Responsibilities
- Project Coordination & Administration: Assist Project Managers in overseeing mechanical construction projects by managing schedules, tracking project progress, and maintaining documentation.
- Software Management: Utilize Bluebeam, Procore, and Jonas to organize project documents, track changes, and communicate updates.
- Document Control: Prepare, distribute, and manage project-related documents, including RFIs, change orders, and submittals.
- Communication & Reporting: Act as a liaison between project teams, subcontractors, and clients to ensure seamless communication and timely updates.
- Procurement & Cost Tracking: Assist in issuing purchase orders, tracking expenses, and maintaining accurate cost reports.
- Site Support: Coordinate site deliveries, assist with scheduling, and provide general support to site teams as needed.
- Training & Transition: The current Project Coordinator is set to transition into a Project Manager role in the Fall. The selected candidate will be trained over two months to take over this position.
Skills and Qualifications
- Experience: 2+ years of Project Coordination experience within the Construction or Mechanical Contracting industry OR Equivalent Coordination/ Admin/ Bookkeeping Experience.
- Education: Post-secondary education in Construction Management or Mechanical Engineering is an asset but not required.
- Software Proficiency: Strong working knowledge of Bluebeam (required), as well as Procore and Jonas.
- Communication Skills: Excellent verbal and written communication abilities with a strong attention to detail.
- Organizational Abilities: Ability to multitask and manage multiple priorities within tight deadlines.
- Team Player: A collaborative individual who can work effectively with diverse teams and stakeholders.
Compensation & Benefits
- Salary: $65,000-$75,000 per year, based on experience.
- Benefits: Comprehensive health, dental, and vision benefits.
- Retirement Plans: Employer-matched RRSP contributions (2.5%).
- Career Growth: Opportunities for training, professional development, and advancement within the company.
Location
- Victoria or Nanaimo Office, with the flexibility to work from home.
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