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Administrative Assistant

3 months ago

Calgary Alberta DJ, CA Prelude Fertility, Inc. Full time

Regional Fertility Program is hiring a Full-time Administrative Assistant for our clinic located in Calgary.

The Administrative Assistant provides high-level administrative support to their designated physician(s) at Regional Fertility Program. This role’s primary responsibilities surround schedule management aimed at maximizing their designated physician’s time in patient care. This role falls within a care team model and will require cross-coverage to always ensure full support for physicians.

Primary Responsibilities:

All responsibilities are applicable to the Administrative Assistant’s designated physician(s).

Schedule

  • Maintain physician(s) schedules including clinics, operating room, ultrasound monitoring, IVF procedure dates, on-call dates and appointments.
  • Prepare a weekly calendar for physicians.
  • Enter schedule into EMR and adjust template as instructed by physician(s).
  • Understand types of appointments and patient progression to assist in direction.

Clinic Preparation

  • Customized preparation of medical information prior to consultation.
  • Retrieve requested medical information.
  • Ensure completion of testing or intake forms prior to patient appointments.
  • Complete physician encounters in eIVF including both Alberta Health Care billing and resubmissions and the issuance of bills for non-insured procedures, appointments and missed appointments.

Letters

  • Prepare timely and compliant consult letters, patient letters and other letters as requested.

General

  • Answering and directing telephone calls and relaying messages on occasion.
  • Other administrative tasks as directed by management, including those in support of other divisions within the organization.

Qualifications

  • Completion of a high school diploma.
  • Completion of post-secondary education (e.g. MOA, certificate in office or business administration).
  • Minimum of 2 years’ experience in an administrative setting with a variety of responsibilities – preferable medical.
  • Previous direct experience supporting a manager, physician etc.
  • Connect Care experience preferred.
  • Alberta Netcare experience preferred.

WHAT’S IN IT FOR YOU:

  • Comprehensive benefits with a Health Spending Account.
  • Fertility benefits.
  • Retirement savings plan with employer match.
  • Employee assistance program.
  • E-tools to assist with meditation, sleep, focus, etc.
  • First class work facilities.

DID WE CATCH YOUR ATTENTION? If so, we’d love to hear from you – apply today

PS… The Regional Fertility Program is proud to be an equal opportunity employer. We celebrate the diversity of all employees and applicants and are strongly committed to creating an inclusive environment for everyone. If you need reasonable accommodation at any point in the application or interview process, please let us know.

We also thank all the candidates who take the time and energy to apply. Given the volume of applications, it makes responding personally to each applicant difficult, but please know we are grateful for your interest. We look forward to connecting with you through this search or future ones.

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