Administrative Assistant

6 days ago

Vancouver British Columbia, British Columbia, Canada Expert Recruiters Inc. Full time

Administrative Assistant – Permanent (4 days a week)


Our client is a family office located in Vancouver who provides financial services. Honesty, hard work and respect are core values espoused by the office staff and family members. They are looking for an enthusiastic professional to join their team.


What Your Impact Will Be


The successful candidate will be a mature, respectful, curious, and a hard-working person that is

looking for a stable, long-term employment opportunity who shows maturity when dealing with sensitive and private family information. The successful candidate will bring a positive, enthusiastic attitude to the office and enjoy doing what they do.



Where is it based?

Vancouver, BC.


Responsibilities


  • Work proactively, anticipating needs of both the CFO and President.
  • Maintaining a clean and presentable office, such as entranceway, kitchen, workspaces, copy room, meeting room.
  • Monitoring and ordering of office supplies.
  • Facilitating a weekly lunch for the President, CFO, and other invited guests (Ordering and picking-up lunch, making and serving coffee, cleaning up etc.).
  • Organizing calendar, contacts, meetings, priorities, to do’s etc. for the CFO
  • Assisting the CFO on ad hoc projects.
  • Assist the CFO on drafting letters for communication and basic spreadsheets.
  • Greeting visitors, answering the phone, and arranging couriers and opening and distribution of all incoming mail and arranging any outgoing mail.
  • Electronic and paper filing of all documents and records and ensuring an orderly filing system is maintained.
  • Maintain relationships with support staff of all service providers to the family businesses (eg. Investment Advisors, Property Managers, Real Estate Advisors, Lawyers, Bankers, Accountants, IT providers, Insurance Agents).
  • Proactively work with the insurance broker and CFO on insurance renewal process for all entities and holdings.
  • Monitor and pay property taxes and expenses for all real estate holdings.
  • Attend weekly meetings with the CFO to set priorities, review projects etc.
  • At the direction of the CFO, facilitate the transfer of cash between the entities.
  • Facilitate the payment of personal bills and expenses of the President and his wife.
  • Reconcile personal chequing accounts of the President.
  • Maintain and administer all internal and offsite storage.
  • Other duties as assigned





Must Haves


  • 5+ years of administrative experience working with senior management level individuals.
  • Excellent writing skills, and proven ability to develop clear, concise, and comprehensive written communication.
  • Prior experience in working in the investment industry and/or the real estate industry would be an asset but not a requirement.
  • Great calendar management
  • Strong Organization skills
  • Excellent computer skills using Word, PowerPoint, Outlook, Excel, and Adobe Pdf
  • Excellent judgment in setting priorities, identifying issues, and determining action required when working with deadlines
  • Demonstrative track record of taking initiative and providing more than basic admin support.
  • Superior interpersonal, oral communication, and relationship management skills
  • Demonstrated ability to work independently and as a member of the team



What is in it for you?


  • Salary - 70k
  • Four days a week (7.5-hour day)
  • In Office

  • Legal Administrative Assistant

    3 weeks ago

    Vancouver, British Columbia, British Columbia, Canada Robert Half Full time

    We are seeking a highly detail-oriented and proactive Legal Administrative Assistant (LAA) to join the Employment & Labor Law team of our client, a global law firm. The successful candidate will provide comprehensive administrative support to one of the Partners, ensuring the smooth operation of our practice and delivering top-tier service to our clients.Key...

  • Legal Administrative Assistant

    1 month ago

    Vancouver, British Columbia, British Columbia, Canada Robert Half Full time

    We are seeking a highly detail-oriented and proactive Legal Administrative Assistant (LAA) to join the Employment & Labor Law team of our client, a global law firm. The successful candidate will provide comprehensive administrative support to one of the Partners, ensuring the smooth operation of our practice and delivering top-tier service to our clients.Key...

  • Legal Administrative Assistant

    1 day ago

    Vancouver, British Columbia, British Columbia, Canada Robert Half Full time

    We are currently seeking a dedicated Legal Administrative Assistant to join a boutique law firm located in downtown Vancouver. This role involves supporting one of the firm's Principals. The ideal candidate will possess prior administrative experience, a passion for the legal industry, and a strong desire to learn and grow within the...

  • Benefits Administrator

    17 hours ago

    Vancouver, British Columbia, British Columbia, Canada Navacord Full time

    This role is being posted on behalf of Navacord partner Dehoney Financial Group (DFG).POSITION OVERVIEWThe Benefits Administrator provides Third Party Administration for Dehoney Financial Group (DFG) which includes the administration, education, and communication of the Group Insurance Program and other benefits available to our clients. The role liaises...

  • Business Administrator

    3 weeks ago

    Vancouver, British Columbia, British Columbia, Canada Fulcra Asset Management Inc. Full time

    Fulcra Asset Management Inc.Fulcra Asset Management is a boutique investment management firm based in Vancouver. Founded in 2009, Fulcra invests in North American credit markets employing a deep value research-driven approach to investing in corporate securities. Fulcra is dedicated to generating consistent absolute returns for client with the primary focus...

  • Business Administrator

    2 months ago

    Vancouver, British Columbia, British Columbia, Canada Fulcra Asset Management Inc. Full time

    Fulcra Asset Management Inc.Fulcra Asset Management is a boutique investment management firm based in Vancouver. Founded in 2009, Fulcra invests in North American credit markets employing a deep value research-driven approach to investing in corporate securities. Fulcra is dedicated to generating consistent absolute returns for client with the primary focus...

  • Administration Manager

    2 weeks ago

    Vancouver, British Columbia, British Columbia, Canada Miles HR Full time

    Administration Team Manager - HealthcareMiles HR’s Healthcare client is committed to providing exceptional healthcare services to Vancouver’s community. This thriving clinic offers a range of medical services delivered by a team of dedicated professionals. The ideal candidate is a highly motivated and experienced Healthcare Clinic Manager who has a...

  • Legal Administrative Assistant

    5 days ago

    Vancouver, British Columbia, British Columbia, Canada Robert Half Full time

    We are seeking a dedicated and highly motivated Litigation LAA to join a dynamic mid-size law firm in Vancouver. If you have excellent organizational skills and a keen eye for detail, this is your chance to advance your legal career with a reputable and forward-thinking firm.Responsibilities:Manage and draft legal documents, filing systems, and clerical...

  • Career Program Assistant

    2 months ago

    Vancouver, British Columbia, British Columbia, Canada University Canada West Full time

    Position Job Title: Career Program AssistantLocation: Vancouver, BC (Hybrid)Reports To: Associate Director, Career Development CentreApplication Requirement: Cover LetterPrimary PurposeUnder the direction of the Associate Director, Career Development Centre, the Program Assistant provides operational and administrative assistance to the Program team,...

  • Career Program Assistant

    2 weeks ago

    Vancouver, British Columbia, British Columbia, Canada University Canada West Full time

    Position Job Title: Career Program AssistantLocation: Vancouver, BC (Hybrid)Reports To: Associate Director, Career Development CentreApplication Requirement: Cover LetterPrimary PurposeUnder the direction of the Associate Director, Career Development Centre, the Program Assistant provides operational and administrative assistance to the Program team,...

  • Alumni Operations Assistant

    3 weeks ago

    Vancouver, British Columbia, British Columbia, Canada University Canada West Full time

    Position Job Title: Alumni Operations AssistantLocation: Vancouver (hybrid)Reports To: Associate Director, Alumni Engagement ServicesPrimary Purpose The Alumni Operations Assistant provides front line customer service for the department in support of the Alumni Engagement Services (AES) engagement goals. Working collaboratively with AES team, the assistant...

  • Alumni Operations Assistant

    1 month ago

    Vancouver, British Columbia, British Columbia, Canada University Canada West Full time

    Position Job Title: Alumni Operations AssistantLocation: Vancouver (hybrid)Reports To: Associate Director, Alumni Engagement ServicesPrimary Purpose The Alumni Operations Assistant provides front line customer service for the department in support of the Alumni Engagement Services (AES) engagement goals. Working collaboratively with AES team, the assistant...

  • Buying Administrator

    1 week ago

    Vancouver, British Columbia, British Columbia, Canada The Latest Scoop Full time

    Buying Administrator Department: BuyingDirect manager: Director of BuyingHours: Flexible. Must be available as required by the business Monday - Sunday 8AM - 8PM local time and Wednesday evenings from 8PM - 10PM PSTRemote work option: YesFTE: Full-TimeThe ConceptFounded in 2004, The Latest Scoop is a Vancouver-based company that started with short-term,...

  • Legal Assistant

    4 weeks ago

    Vancouver, British Columbia, British Columbia, Canada Preszler Law BC Full time

    At Preszler Law Firm, we believe our people, our culture and the way we do business is important. That's why when we hire; we look for a combination of fit and skills.We have an exciting opportunity to join the role of a Legal Assistant /Paralegal working in the Litigation Department at our Downtown Vancouver office. Your role will include but are not...

  • Project Administrator

    1 month ago

    Vancouver, British Columbia, British Columbia, Canada Miles HR Full time

    Miles HR has an opportunity for detail-oriented and highly organized Project Administrator to join a busy Architectural firm in Vancouver, BC. The ideal candidate will have experience in project management within the architectural/construction industry and possess strong skills in utilizing various software tools. This is one year contract with the potential...

  • Assistant Manager

    1 month ago

    Vancouver, British Columbia, British Columbia, Canada Plaza Premium Group Full time

    Plaza Premium Lounge is the world’s first Pay-In Lounge open to all classes of travellers. Entering a new era of travelling, economy class passengers can also enjoy first class lounge facilities at a very reasonable price. Overall Responsibility Responsible for overseeing the provision of services and leading the operations team with a smooth efficient...

  • Assistant Manager

    3 weeks ago

    Vancouver, British Columbia, British Columbia, Canada Plaza Premium Group Full time

    Plaza Premium Lounge is the world’s first Pay-In Lounge open to all classes of travellers. Entering a new era of travelling, economy class passengers can also enjoy first class lounge facilities at a very reasonable price. Overall Responsibility Responsible for overseeing the provision of services and leading the operations team with a smooth efficient...

  • Accounts Payable Administrator

    2 weeks ago

    Vancouver, British Columbia, British Columbia, Canada University Canada West Full time

    Job Title: Accounts Payable AdministratorLocation: Vancouver, BC (Hybrid)Reports To: Accounts Payable SupervisorPrimary PurposeThe Accounts Payable Administrator works under the direction of the Accounts Payable Supervisor and is responsible for acquiring and processing invoices efficiently and promptly, assisting in account reconciliation, and overseeing...

  • Administrative Coordinator

    4 weeks ago

    Vancouver, British Columbia, British Columbia, Canada University Canada West Full time

    Position Job Title: Administrative Coordinator, Curriculum and Quality AssuranceLocation: Vancouver, BC (Hybrid)Reports To: Director, Curriculum and Quality AssurancePrimary Purpose The Curriculum and Quality Assurance Administrative Coordinator is responsible for providing administrative support to the Director and the Curriculum and Quality Assurance...

  • Personal Assistant to Chief Executive Officer

    17 hours ago

    Vancouver, British Columbia, British Columbia, Canada Robert Half Full time

    My Downtown client within the financial services industry is looking for an ambitious, highly organized and professional Personal Assistant to join their team. This role will directly support the CEO on the personal side and will work as part of a small team on the operational side and corporate administrative side. This role requires the Personal Assistant...