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Data Entry Clerk
4 weeks ago
OVERVIEW
The Data Entry Clerk Payroll Class III supports United Traffic’s payroll department by accurately entering timesheets and other data into various programs and documents.
DUTIES & RESPONSIBILITIES
· Ensure accurate, timely entry of significant amount of union information into payroll software including regular pay, overtime, vacation/leave, special payments such as bonuses and expense reimbursements to calculate and track pay & benefit entitlements
· Maintain bonus database and ensure timely execution of pay-outs
· Answer calls and emails from Field Team
· Assist Field Team with accessing ADP online
· Identify and resolve missing time sheets and follow-up with Field Team
- Entry of hours to record time worked and entry of equipment hours and new hires
· Cooperate with Union Benefits Plan office
· Solve issues or conflicts quickly and professionally ensuring decision-making is based on United Traffic’s mission, vision and core values
· Escalate issues or conflicts to Payroll Coordinator when necessary
· Report any abuse or policy violations to Director of Operations
· Support the Health & Safety program
· Redirect all other enquiries to the appropriate department (ex. media enquiries)
· Perform additional duties and responsibilities as assigned by Director of Operations
ACCOUNTABILITIES
· Accuracy of timesheet entry
· Two days to respond to emails and/or follow-up with Field Team
SKILLS & QUALIFICATIONS
· Minimum of six (6) months in payroll & bookkeeping role
· (or) Minimum of one (1) year experience in a payroll and/or bookkeeping role
· Excellent technical accounting, bookkeeping and analytical skills
· Experience with benefits, considered an asset
· Working knowledge of Payroll & Accounting Programs (QuickBooks, ADP), Microsoft 365, Internet and PC
· Proficient with data entry, filing and repetitive work
· Ability to exercise tact and discretion and to be entrusted with confidential information
· Previous experience working with unionized team, considered an asset
· High-level phone etiquette
· Meticulous with good time-management and experience working with deadlines
· A security background check may be conducted
OTHER
· PAY STRUCTURE: Non-Union Hourly
· COMPENSATION: $23.16 Hourly
· REPORTS TO: Payroll Coordinator
· DIRECT REPORTS: None
· LATERAL COMMUNICATION: Payroll
· LOCATION: Office-based
· SCHEDULE: Monday to Friday
· TIME: 9:00AM to 2:00PM, flexible based on business requirements
· PROBATION: 3 Months
· BENEFITS: Medical & Dental available after 3 Months
· VACATION: Two (2) weeks vacation accrued every year
The Data Entry Clerk Payroll Class III role, including duties & responsibilities, is non-exhaustive and subject to change based upon development of the role and the requirements of United Traffic.
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