Health & Safety Assistant | HR Workplace Health & Safety

3 weeks ago

Kelowna British Columbia UX, CA Interior Health Authority Full time
Position Summary
Interior Health is hiring a term specific full time Health & Safety Assistant to join our Human Resources Workplace Health & Safety department. The location of this position is flexible within the Interior Health region.

The term of this position is until October 30, 2026 or return of the incumbent.

What we offer:

• Competitive salary and an attractive remuneration package
• Career Growth
• Employer paid training/education
• Employer paid vacation (per collective agreement)
• Medical Service Plan
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Balanced lifestyle

Who are we looking for?

The ideal candidate for the Health and Safety Assistant role is someone who thrives in a support role, bringing strong organizational, analytical, and interpersonal skills to effectively manage a broad range of responsibilities. This person should be detail-oriented, capable of handling confidential information with discretion, and proactive in anticipating the needs of the Workplace Health & Safety team.

We are looking for an excellent communicator who can interact comfortably with diverse teams and direct inquiries appropriately, demonstrating a customer-service mindset. Adaptability and a collaborative spirit are essential, as the role involves supporting various health and safety initiatives and special projects that may evolve over time.

Candidates who excel in this position are resourceful problem-solvers with a commitment to learning and following Occupational Health and Safety (OHS) standards, maintaining a conscientious approach to safety and reporting protocols. Additionally, a balance of independence and teamwork is critical, as they will need to manage administrative details autonomously while contributing to group efforts and project goals. This role is ideal for someone who combines administrative expertise with a strong ethical foundation and a genuine commitment to workplace health and safety.

Salary Range:

Salary range for the position is $48,476 to $63,624. Interior Health establishes salaries within the minimum and maximum of the salary range based on consideration of the qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What will you work on?

The WH&S Health & Safety Assistant provides confidential administrative, research, reporting, and technical support to designated team members within Workplace Health & Safety (WH&S) in Interior Health (IH). The Health & Safety Assistant functions as a first point of contact for the assigned area(s) and directs both internal and external customers to the appropriate staff at both the corporate and the Health Service or Program Area levels to address their identified needs.

Some Typical Duties and Responsibilities:

• Responds to or redirects appropriately any enquiries and maintains tracking system for relevant metrics. Accesses data for various initiatives as directed.

• Maintains reports and statistics and conducts research as required.

• Coordinates meetings, including preparing and distributing agenda and minutes, and sets up equipment for conferencing. Serves as the recorder for designated committee/WH&S team meetings, following up on administrative action items as required.

• Coordinates appointments and makes conference, travel, and accommodation arrangements for WH&S Managers and team members. Provides administrative support for special events.

• Processes and codes invoices and expenses. Tracks expenses and ensures appropriate documentation is completed. Assists in the preparation of budget reports.

• Prepares and designs a variety of presentation material; may assist with the delivery or deliver presentations. Organizes logistics of presentations including communication, booking of facilities, and setting up rooms and equipment.

• Provides support on special projects by researching, compiling, and summarizing information. Gathers and prepares statistics and information for briefing notes, monthly reports, etc. for WH&S Managers and team members.

• Maintains information on the department websites in collaboration with WH&S Managers, team members, and the Communications departments of IH as needed. Monitors all links on the websites to ensure functionality.

• Assists Manager and leads with a variety of human resource transactions such as initiating personnel requisitions and hiring and terminating employees via the e-Staffing application.

• Performs a variety of clerical duties such as preparing communications for signature, faxing, and photocopying. Orders office supplies and support materials and oversees the maintenance of office equipment.

• Performs other related duties as assigned.

How will you create an impact?

Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.

Reasons to Apply at Interior Health What we can do for you

We offer a work environment conducive to growth and development of strong skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

For a challenging, growth-oriented career in a beautiful natural setting where balanced lifestyle choices abound, come to Interior Health and join our quest to set new standards of excellence in the delivery of health services in the Province of B.C.

Come live, work and play where others only vacation. Make a difference. Love your work. Apply today

Qualfications
Education, Training, and Experience:

• Graduation from a recognized secretarial or office assistant program.
• A minimum of three years of related experience in Workplace Health & Safety or Human Resources.
• An appropriate combination of education and experience may be considered.

Skills and Abilities:

• Excellent interpersonal, organizational, and time management skills.
• Proficiency in Microsoft Office Suite including: Word, Excel, Outlook, and PowerPoint.
• Experience with SharePoint/WebEx-type software.
• Ability to model professionalism and integrity.
• Ability to communicate effectively, both verbally and in writing, with people from all levels of the organization.
• Capability to organize and prioritize tasks in a fast-paced working environment.
• Sound judgment and problem solving skills.
• Ability to work effectively, both independently and as part of a team.
• Ability to innovate and streamline processes in ever-changing environments.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.

“Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).”

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