Import Coordinator
4 weeks ago
As an Import Coordinator, you will support the Logistics team. The responsibilities include, but are not limited to:
- Update transit reports
Update transit reports for all ongoing shipments, including the delivery order (DO) and estimated time of arrival (ETA).
Updating transit reports for PA (validating payment info; search).
Requesting freight surrender to suppliers as needed and notify the forwarder once received.
Monitor the Trello board 2023 for any new requests for shipping documents and communicate the necessary information to the relevant party.
Keep Trello boards for Deliveries and In-Transit updated with the latest information on all shipments.
Prepare releases of shipments are on Trello board.
- Deliveries:
Communicate with forwarders to arrange deliveries and pickups of empty containers.
Filing out proof of delivery (POD) and RNS forms and save them in shared folder, following up on any missing documents.
Request approval for incoming truck (LTL) deliveries from buyers and keeping track of ETA.
Communicating via email with relevant parties about upcoming deliveries (FCL and LCL) and provide regular updates on shipment progress.
- Brokerage Clearance:
Sending shipping documents when necessary or requested by brokers, ensuring that all required documents are included.
- DC Daily Tasks:
Keep team updated on all containers and cartons that have been received.
Preparing for delivery list (FCL) with the releases included (Load #).
Providing daily container list with Load #.
WHAT YOU’LL NEED:
- At least 1 years of relevant experience
High school diploma or higher
Excellent typing and data entry skills
Good working knowledge of Outlook and Excel
Excellent verbal and written communication in English & French
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