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Marketing and Administrative Assistant

2 months ago

London Ontario, Middlesex, Canada Vanderwesten & Rutherford Associates Inc. Full time

V&R is currently looking for a marketing and administrative professional to join our growing London team Working within a marketing/administration team, the ideal applicant will be a team player with excellent communication skills to build lasting relationships with clients. We are looking for someone who will bring their positive energy and stellar organizational skills to a team that will provide ample opportunities for career growth.

Position Details:

· Review of Requests for Proposals (RFP) from architects and institutions and summarize for leadership team.

· Preparation of proposals including but not limited to: creation of written responses, company/team profiles, fee calculations, and fee letters.

· Preparation of reports, specifications and other correspondence. Answer phone calls, take messages, greet clients as they enter the office.

· Proofread and edit materials to ensure quality of language, proper format, and accuracy of content.

· Assist in maintaining marketing material, creating new marketing initiatives, and preparing background materials.

· Maintain and update company social media presence including Facebook, Instagram, and LinkedIn.

· Working independently and with various staff members to ensure accuracy and organization of filing system including digital catalogues, files, and drawings.

· Work to deadlines, and overtime when required to meet project schedules.

· Develop strategies related to computers and software needs as they apply to this department.

· Lead the Social Committee to plan company events including both office and family events.

Qualifications:


· Bachelor’s degree in a related field or equivalent experience

· Experience with Adobe Suite and Microsoft Office

· The ability to work independently as well as on a team

· Excellent communication skills in English (both verbal and written)

· G license and own vehicle (office is not accessible by transit)


The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

  • Handle and coordinate active calendars
  • Schedule and confirm meetings
  • Ensure file organization based on office protocol
  • Provide ad hoc support around office as needed


Qualifications

  • Bachelor's degree or equivalent experience
  • Strong interpersonal, customer service and communication skills
  • Ability to multitask
  • Proficient in Microsoft Office suite