Corporate Payroll Accounting Specialist

2 weeks ago

Vaughan Ontario, York region, Canada SmartCentres REIT Full time

Job Title: Corporate Payroll Accounting Specialist

Reports To: Assistant Director of Corporate Accounting

Department: Corporate Accounting II

Position Summary

Responsible for full cycle accounting and cash management of the confidential group of payroll companies. The position calls for a strong team player who can engage with multiple tasks as changes occur and use problem solving skills to meet the requirements of both management and stakeholders.

Responsibilities:

Corporate Accounting (75%):

  • Responsible for full cycle accrual accounting and cash management of the confidential group of payroll companies:
  • Record expenses, book payables and process cheque runs, ensuring all are current
  • Review payroll funding with Payroll Specialist and prepare funding requests
  • Generate invoices and co-ordinate fund transfers
  • Track deposits and report on expenditures
  • Financial reporting including journals and year-end working paper preparation and reporting
  • Executive reporting and analysis
  • Bank reconciliations and GST returns
  • Responsible for the cashflow preparation for payroll and payroll related expenses;
  • Variance analysis and reporting on annual budgets versus actuals;
  • Provide analysis and payroll data for the Corporate Accounting group for use in Corporate budgets, reporting and invoicing;
  • Assist with establishing time billing rates for the proper billing of Associates to internal and external parties
  • Assist with the bi-weekly processing of Associate expense report processed via Ceridian.
  • Prepare supporting data and reconcile to Corporate records annual mileage claims for the preparation of T2200.
  • Prepare a year end journals, adjusting entries and schedules for the payroll companies;
  • Special projects as time allows.

Payroll Accounting (25%):

  • Review the cash requirement report forwarded to cash management and corporate accounting & ensure that the payroll register agrees to the cash requirement report;
  • Ensure the payroll change registers agree to support documentation approved by the lead of the associated department. Reconcile head count monthly;
  • Prepare entries to reflect gross payroll figures by extracting the information from the payroll registers from Ceridian;
  • Prepare the monthly payroll bank reconciliations;
  • Review all other HR disbursements for accuracy and proper authorization;
  • Prepare cash flow report ensuring the actual monthly amounts agree with the cash requirement report and that all forecasted monthly amounts agree with approved new hires, terminations, and vacancies;
  • Assist Payroll Administrator in requesting funds bi-weekly;
  • Provide variance analysis of payroll costs for monthly reports;
  • Record disbursements of payroll companies and provide GL bank balances biweekly;
  • Handle all incoming assessments and government statements and assist in gathering information for government audits.

Academic/Professional Requirements:

  • College Diploma or Three-year Bachelor’s Degree in Accounting;
  • Additional designation and/or certification an asset.

Required Skills/Experience:

  • Minimum 2 years accounting experience;
  • Proficient in Excel;
  • Yardi 7S exposure an asset;
  • Flexible and adaptable to change.
  • Good oral and written communication skills;
  • Able to work independently as well as part of a team;
  • Able to exercise judgment, professionalism, and maintain confidentiality at all times.

Values

The Associate must be client focused, advocate and communicate a positive image of the company, both internally and externally. The Associate shall take accountability for decisions made and conduct oneself in a respectful and ethical manner in representing the company’s interests. The Associate shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. The Associate is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.

We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation.

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