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Director of Finance Operations – Finance Department

1 month ago

London Ontario KZ, Middlesex, Canada Creative Team Solutions Full time

CTS (Creative Team Solutions) helps non-profit organizations serving vulnerable people to focus on their primary mandate. We provide economic value to organizations by providing an outsourced alternative to payroll, human resources, finance, information technology and executive leadership.

Overall Responsibilities

The Director of Finance Operations is accountable for the day-to-day administration of the financial processes for CTS and client organizations. The Director oversees the implementation of all strategic and tactical matters as they relate to Finance under the direction of the Chief Financial Officer (CFO) while ensuring that the organization’s mission, vision, and values are at the forefront of decision-making within the department.

Position Accountabilities

1. Strategic Leadership

  • Provide input in formulating the company's future direction and supporting tactical initiatives.
  • Monitor and direct the implementation of strategic business plans related to finance.
  • Act as an advocate for change that will help the organization accomplish strategic objectives.
  • In conjunction with the CFO, act as a liaison in all financial matters of CTS with internal and external contacts, maintaining a good working relationship with all partners and outside government departments.
  • Report risk issues to the CFO.
  • Participate in key decisions as a member of the senior management team.
  • Understand and mitigate key elements of the company's risk profile in accordance with policy and standard accounting practices.
  • Commitment to building strong relationships with all stakeholders; providing timely and accurate advice to aid in achieving organizational goals for excellence.

2. Financial Leadership:

  • Ensure that the company complies with all legal and regulatory financial and reporting requirements.
  • Provide input into the development of all Financial Policies, Procedures, and Best Practices.
  • Provide day-to-day financial operations of contracted agencies as directed.
  • Responsible for the accuracy of the General Ledger and all subsystems.
  • Ensure financial periods are completed as scheduled.
  • Ensure monthly and audit working papers are completed and accurate.
  • Provide input for and compliance with established control systems.
  • Monitor the annual budgeting and planning process to actuals.
  • Manage chargeback process including budgeting and invoicing.

Clients

  • Ensure compliance with all legal and regulatory financial and reporting requirements.
  • Provide input into the design of and complete reports, tools, and metrics that enable clients to understand the impact of business results.
  • Responsible for the accuracy of the General Ledger and all subsystems for all client companies.
  • Ensure financial periods are completed as scheduled.
  • Ensure monthly and audit working papers are completed and accurate.
  • Provide consolidated reports to CFO.
  • Work with CFO to develop all Financial Policies, Procedures, and Best Practices for respective clients.
  • Ensure timely and quality documentation, including financial reports, service agreements, invoices, audit requirements, and service statistics.
  • Ensure that record keeping meets the requirements of auditors and government agencies.
  • Manage the audit for client companies.

3. Related to Human Resources

  • Carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.
  • Evaluate the performance of direct reports on a regular basis, including annual performance reviews.
  • Lead others by inspiring confidence and building commitment to the organization’s mission, vision, values, and strategic plan.

4. Related to Committee Functions

  • Participate on CTS and client committees as assigned by the Chief Financial Officer (CFO).

5. Related to Health and Safety

  • Carry out responsibilities following the recommended guidelines of all the organization’s Health and Safety Programs and applicable laws.
  • Promote a healthy and safe work environment.

Reports to: Chief Financial Officer (CFO)

Line Authority: Payroll and Benefit Manager; Accounting Supervisor (AR/AP)

Functional Authority: All employees in relation to financial operations.

Staff Authority: All employees (advisory).

Working Schedule and Work Environment

Normal hours of work are 40 per week. Considering the professional nature of this position, the Director of Finance Operations will attend necessary events outside normal working hours and work a flexed workday as required. While performing the duties of this job, the employee may be exposed to low or moderate levels of office noise and occasionally loud levels of noise; frequent distractions and interruptions, pressure from multiple demands, and occasionally short deadlines.

Qualifications:

The Director of Finance Operations should be a Chartered Professional Accountant (CPA) with 7+ years of progressively responsible financial management experience. Preference will be given to candidates with experience in the non-profit sector. A degree in accounting or business administration is an asset.

Job Type: Full-time

Pay: From $105,000.00 per year

Benefits:

  • Casual dress
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • On-site parking
  • RRSP match
  • Vision care

Schedule:

  • 8 hour shift
  • Monday to Friday
  • Weekends as needed

Application question(s):

  • Do you have experience in not-for-profit?
  • Do you have volunteer experience?

Education:

  • Bachelor's Degree (preferred)

Experience:

  • Financial management: 7 years (preferred)

Licence/Certification:

  • Chartered Professional Accountant (preferred)

Work Location: In person

Application deadline: 2024-09-03
Expected start date: 2024-09-03

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