Procurement Analyst

2 days ago

Niagara Falls Ontario CG, Ontario, Canada Niagara Region Full time
Job Description Job Summary

Reporting to the Director Procurement and Strategic Acquisitions or the Procurement Manager, the Procurement Analyst is responsible for developing and implementing strategies that result in best-in-class procurement practices and supplier relationships, investigating and recommending opportunities to apply sourcing and procurement methodologies to leverage annual purchase volume and rationalize supplier base to ensure benefits/savings to the Region.

Education

  • Post-secondary degree in Management, Business, Economics, Accounting, or Finance or other related field.

  • MBA or advanced degree in a similar field of study is preferred.

Knowledge

  • 3 years of experience in a senior role in procurement, cooperative purchasing and related functions, such as strategic sourcing, spend analysis, supply chain optimization, process re-engineering.

  • Previous work experience in procurement or purchasing role within a medium to large organization of complex diverse nature or municipal employer is preferred.

  • Previous working experience with an integrated Enterprise Resource Planning System, (e.g. PeopleSoft) is preferred.

  • Purchasing certification (i.e. CPPB, CPSM, CPPO, and CSCMP).

  • Working knowledge of procurement policies, procedures, processes and tools, preferably for the public sector.

Responsibilities

Develops and implements strategies to optimize procurement practices (40% of time)

  • Monitors current developments, trends and best practices in procurement processes, procedures and tools, which enhance procurement opportunities and continuous improvement.

  • Assesses new and existing local and provincial legislation, policies and programs to determine their impact on existing, or planned strategies and policies and make recommendations on course of action.

  • Leads short and long-term operational/strategic business activities by developing, enhancing and maintaining operational information and business models.

  • Leads strategic procurement initiatives, preparing project plans, researching best practices and trends, developing (individually or as part of team) prototype practices/procedures, obtaining input and feedback from key interested parties, securing necessary approvals, and implementing plans.

  • Leads procurement team to resolve procurement challenges, implement process improvements and assist in execution of the Region’s procurement strategy.

  • Develops and maintains a comprehensive procurement resource center (self-service) on internal, external web-portals and Enterprise Resource Planning system (ERP).

Facilitates and leads the documentation, standardization, optimization, and design of key processes, systems and tools (template/forms), which support the procurement process for the purchase of good and services and disposal of surplus assets. (30% of time)

  • Establishes and maintains standardized procedures, processes, systems, and tools, which support the procurement activities, ensuring compliance with approved by-laws, policies, and procedures and making recommendations to resolve gaps within the process.

  • Provides analysis, input and recommendations to management to enhance efficiency and effectiveness of procurement processes, leading process improvement initiatives.

  • Updates policies and procedures, ensuring effective and efficient processes are in place for procurement with consideration of the corporate need.

  • Provides Procurement Manager support as required with items such as formal document review, RFP evaluation and vendor debrief meetings.

Develops and implements user-specific training programs, tools and resources. (15% of time)

  • Conducts needs assessments, develops designs and program content/materials.

  • Liaises with ERP Education and Communication Advisor to deliver training programs to enhance procurement capability across the Region and to its shared services clients

  • Works with the procurement leadership team to develop procedures, processes, tools and enhancement to software to be implemented in order to assist the Procurement division.

  • Recommends additional training opportunities to the training coordinator/managers.

  • Acts as the single point of contact for a diverse group of users within and external to the Division, providing ongoing training and support.

Builds relationships with internal and external interested parties. (15% of time)

  • Partners with all internal/external interested parties to identify sourcing needs, conduct buyer/market profiles, share marketplace trends, develop sourcing strategies, share best practices and define acceptable service levels.

  • Establishes networks within the organization to provide feedback for continuous improvements initiatives, effective communication and development and transfer of skills and expertise.

  • Consults with key interested parties to identify issues, develop options, and select and implement appropriate solutions.

  • Develops strong working relationships with key staff members

Perform other related duties and responsibilities as assigned or required.

Special Requirements

  • In accordance with the Corporate Criminal Record Check Policy, the position requires the incumbent to undergo a Criminal Records Check and submit a successful Canadian Police Clearance Certificate.

  • Must maintain ability to travel in a timely manner to other offices, work locations or sites as authorized by the Corporation for business reasons.

  • Regional staff strive to enable the strategic priorities of council and the organization through the completion of their work. Staff carry out their work by demonstrating the corporate values.

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