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Executive Director
4 weeks ago
At Simmonds Law, we provide exceptional legal services in civil litigation, estate litigation, wills and estates, and corporate law. Our team is dedicated to excellence, integrity, and client satisfaction. We foster a collaborative and inclusive work environment where innovation and efficiency are highly valued.
Position Summary
We are seeking a highly organized, hands-on Executive Director to take ownership of firm operations, actively implementing processes and solutions to ensure smooth day-to-day functioning. This is a doer’s role—while strategic oversight is important, the Executive Director will also be directly responsible for executing administrative, financial, HR, and office management tasks.
The ideal candidate is proactive, detail-oriented, and capable of juggling multiple responsibilities independently. This is a full-time, in-person position essential to the firm's continued success.
Key Responsibilities
1. Operations & Process Implementation
Develop and personally implement systems to improve efficiency in all areas of firm operations.
Maintain office policies, procedures, and workflows to keep everything running smoothly.
Track deadlines, prioritize firm needs, and take initiative to resolve operational issues as they arise.
Ensure compliance with all relevant regulations and legal industry requirements.
2. Financial Administration
Directly handle firm budgeting, expense tracking, and cost control.
Issue invoices, track payments, follow up on overdue accounts, and ensure proper billing practices.
Work with the bookkeeper and external accountant to maintain accurate financial records.
Monitor and reconcile bank statements and expense reports.
Oversee vendor payments, contracts, and office expenditures.
3. Human Resources & Office Support
Personally manage recruitment processes, including job postings, resume screening, and scheduling interviews.
Onboard new hires, ensuring they have the necessary tools and training to succeed.
Maintain personnel records and implement workplace policies.
Address employee inquiries and foster a professional and positive work environment.
Handle scheduling, workload distribution, and office organization.
4. Client & Business Development Support
Personally manage client intake and ensure all client inquiries are handled efficiently.
Maintain the firm's online presence, including updating the website and managing social media.
Implement business development efforts, such as organizing networking events, client appreciation initiatives, and marketing outreach. Assist in maintaining and improving client relationship management systems.
5. Office & Technology Management
Directly manage office logistics, ensuring a well-maintained, organized, and professional workspace.
Order and manage office supplies, troubleshoot facility issues, and coordinate office improvements.
Liaise with IT providers to resolve tech-related problems and implement new systems where needed.
Plan and execute firm events, meetings, and internal team activities.
Key Skills & Competencies
Hands-on approach: Willing and able to personally execute all aspects of the role without relying on a large support team.
Organizational skills: Ability to handle multiple priorities and keep everything running efficiently.
Financial literacy: Comfortable managing budgets, invoices, payments, and financial reports.
Problem-solving ability: A solutions-oriented mindset with a proactive approach to challenges.
Strong interpersonal skills: Capable of working closely with lawyers, staff, vendors, and clients.
Communication skills: Excellent verbal and written communication.
Tech-savviness: Comfortable using Microsoft Office and learning new legal and administrative software.
Confidentiality & integrity: Ability to handle sensitive legal and financial information with discretion.
Salary Range: $50,000 – $60,000
Benefits: Available after the probationary period
Why Join Simmonds Law?
This role is an opportunity to make a lasting impact on a growing law firm. You won’t just oversee operations—you will personally drive efficiency, implement improvements, and ensure the firm’s success. If you are a self-starter who enjoys taking ownership of projects and making things happen, we encourage you to apply.
