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Corporate Records Assistant

3 months ago

Edmonton, Alberta, Canada City of Edmonton Full time

Job Number:49003****_

Up to 1 temporary full-time position from May - August 2024_**
Listen to this brief interview with Cole, Swathi and Madeline, as they share their experiences as Summer Students at the City of
Edmonton.

Click here to listen


Working within the Corporate Records and Information Management business unit at the Office of the City Clerk, the Corporate Records Assistant Summer Student will provide support to ensure the effective lifecycle management of the City's Records.

The Office of the City Clerk is the primary contact regarding City Council business. The Office manages Council and Committee meetings, quasi-judicial boards, municipal elections, the municipal census and appointments to civic agencies. It also manages corporate records and oversees Freedom of Information inquiries for the organization. The duties of this position involve providing support to Corporate Records staff.

Responsibilities include:

  • Prepare records for storage
  • Locate, categorize and inventory records
  • Audit existing records inventories for accuracy
  • Assist with document control and data entry
  • Support records management and related projects as required

Qualifications:

  • Enrollment in a Library Science, Management of Information Systems, Business, Political Science or related postsecondary program
  • Effective verbal and written communication skills and ability to maintain strong working relationships
  • Demonstrated ability to take direction from and provide support to various city staff
  • Demonstrated ability to conduct analysis with proven attention to detail
  • Demonstrated ability using Google Products (Gmail, Google Docs, Google Spreadsheets, Calendar, MyDrive, etc)
  • Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City's Cultural Commitments, please visit
  • Demonstrate the foundational competencies, key behaviours and attributes of the City's six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City's leadership competencies, please visit
  • Familiarity with records concepts, such as classification and records scheduling, and FOIP principles are assets
  • Hire is dependent upon a Police Information Check satisfactory to the City of Edmonton

Conditions of Employment:

  • Currently enrolled and returning to school or a postsecondary institution in the fall of 202
  • Applicants must be First Nation, Metis or Inuit
  • The work location is on the west end of Edmonton

Hours of Work: 40 hours per week, Monday - Friday

The weekly hours of work for this position are currently under review and may change at a future time.

Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.


Salary:
$ Hourly)

Talent Diversity Consultant:
AY/JR

Classification Title:
Student Professional

Posting Date:
Feb 23, 2024

Closing Date:
Mar 07, :59:00 PM (MST)

Number of Openings (up to): - Student Position Full-time

Union:
CSU 52

Department:
Office of the City Clerk

Work Location(s): City Hall, 3rd Floor, 1 Sir Winston Churchill Square Edmonton T5J 2R7