Project Lead, Events

2 weeks ago

Edmonton, Alberta, Canada University of Alberta Full time

Department VER Development and Alumni Relations

Salary range $60,299.77 to $83,456.99

Hours per week 35

Grade 10

Posted date April 24, 2024

Closing date May 1, 2024

Position Type Full Time - Operating Funded

Description:

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

Location
Work primarily takes place at Enterprise Square.

Working at the University of Alberta

  • The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._


The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day.

We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide.


Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just.

Learn more.

Working with External Relations


The External Relations team showcases our faculty, staff, students and alumni, connects the university with its many communities and advocates for the U of A as we advance our promise of uplifting the whole people.

We lead and determine the strategy for both external and internal initiatives and help develop the reputation of, and pride in, the university.

Alumni Relations encourages an active and positive connection between the university and its graduates.

With a variety of ways to engage — including volunteerism, advocacy, mentorship, career services, educational and family events, networking opportunities, awards and recognition — alumni can continue to be part of the campus community throughout their lives.


Position
The Project Lead, Events is responsible for planning and executing a variety of major events on campus.

Reporting to the Manager, Events, the Project Lead, Events plans and implements events that help maintain and strengthen the relationships between the university and alumni, donors, community leaders, government leaders and other key stakeholders and enhance the University of Alberta's reputation.

The incumbent in this position will have significant responsibilities in advising campus partners on event design and managing the many aspects of planning a successful event in order to advance institutional priorities and initiatives and build strategic partnerships and relationships.


Duties

  • Collaborate with colleagues across External Relations, relationship managers, campus partners and external stakeholders to clearly identify event objectives, deliverables and measures of success.
  • Lead and execute comprehensive, strategic event management plans for a variety of events.
  • Develop unique concepts to engage a variety of event attendees and coordinate all details associated with event planning, to leverage events and create meaningful outcomes.
  • Effectively manage onsite event execution to proactively and discreetly identify and resolve issues, maintaining a quality experience for guests and participants.
  • Cultivate and steward alumni, donors, government, university and community stakeholders through various activities and programs including major events, gift announcements, donor acknowledgements, lectures, webinars, community roundtables and events that advance the reputation and priorities of the university.
  • Advise and provide professional expertise to campus partners and colleagues on the design and development of strategic events.
  • Work collaboratively as a member of the External Relations events team to oversee the development of institutional events that impact the University of Alberta community.
  • Work professionally with researchers, academics and other speakers to guide them through the development of presentations, preparation for events and ensure that their inevent experience is rewarding and positive.
  • Develop and oversee event budgets, including the selection and negotiation of vendor contracts and rates and the timely payments of such, adhering to university policy.
  • Work with marketing and communications colleagues to prepare information for timely submission to social media and enewsletters, on inevent collateral and speaking notes.

Minimum Qualifications

  • University degree required (preferably from the University of Alberta) with background in areas such as: events management, theater management, social sciences, recreation, program planning or education.
  • 5+ years experience in event planning, stakeholder engagement, alumni, public and/or donor relations.
  • Excellent communication, organizati

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