Transactions Specialist

1 week ago


Remote, Canada eXp Canada Full time
We are one of the _first all-remote companies_ with 2,000+ team members utilizing our virtual office called eXp World. This role is work-from-anywhere in the Maritimes._

_ Please note:
This is a 6-month contract position.
_

Who is eXp?
Doing the audacious is part of eXp Realty's DNA.

We are a company that rewards creative minds who can offer bold solutions, where opinions matter, anything is possible and the outcome can be revolutionary.

As a global full-service real estate brokerage utilizing a 3-D, fully immersive, cloud office environment, offering 24/7 access to collaborative tools & training, eXp has broken the traditional mold of real estate.

We are doing big things.

Come join us at eXp Realty - a 7x Glassdoor Best Places to Work organization

What you will do:


The Transactions, Analyst is a self-starter, is extremely thorough, has a need to complete tasks, is able to connect with all personalities, has an accommodating, supportive attitude, finds amicable solutions, doesn't take risks, follows procedures and policies, and is non-confrontational.

The Transactions, Analyst must have strong attention to detail, and enjoy working with facts, figures and systems, has the ability to work in front of a computer screen for extended periods of time and prefers a team setting.

The Transactions, Analyst has strong verbal skills, listens well and gets through the company paperwork accurately, quickly and is very organized.

This person is calm under pressure.

  • Solely responsible for the accuracy of processing the deal files from the time the deal is entered to closing. Additionally processing listing contracts when necessary.
  • Review Contracts and accompanying docs in Skyslope, perform data entry into BackOffice, calculate commissions accurately, verify MLS data.
  • Process all types of transactions, including but not limited to: Residential, Commercial, Leases, Service/Fee Agreements, Referrals, Cancellations.
  • Request further documentation from agents when necessary by marking the item as Required in Skyslope.
  • Confirm that all required documentation is in Skyslope before closing.
  • Followup with agents when paperwork is missing. Escalate to a managing broker when necessary.
  • Generate Trade Records and provide a copy to the agent.
  • Ensures Deposit info entered in BackOffice is accurate and that the clients funds have been deposited into the trust account on time.
  • Convey accurate instructions/invoices and accompanying paperwork to solicitors and outside brokerages in a timely manner.
  • Report outstanding issues to the Provincial Transaction Team Lead.
  • Follow all procedures as outlined by the Team Lead.
  • Ensures files have final sign off by Provincial Administrator Broker, if applicable.
  • Communicate with the payouts department to facilitate funds being sent to lawyers and commissions being releasable to agents and outside brokerages.
  • Attends: Orientation/Training, FINTRAC training, Team Meetings, Provincial and National Meetings, and Monthly Training Sessions with the Transaction Team.
  • Perform designated job tasks efficiently and within the provided time frame.
  • Attend virtual meetings, provide updates on progress, and actively participate in discussions.
  • Adhere to company policies and guidelines, including data security and confidentiality.
  • Complete assigned projects, assignments, or tasks with attention to detail and quality.
  • Manage and prioritize workload effectively to meet deadlines and deliver results.
  • Continuously update job knowledge by participating in training opportunities or selfdirected learning.
  • Collaborate with colleagues on shared documents or projects using remote collaboration tools.
  • Take ownership of assigned work and demonstrate initiative in identifying and addressing challenges.
  • Ensure availability and responsiveness during agreedupon working hours.

How you will grab our attention:

  • High school diploma required or equivalent years of applicable experience
  • 2+ years of experience in real estate transactions processing required
  • Computer experience essential
  • Legal Real Estate conveyancing experience strongly preferred
  • Basic knowledge of the Canadian Real Estate Transaction requirements & provincial processes
  • Knowledge of Excel, Transaction Desk, Publisher, PowerPoint, LoneWolf an asset
  • Must be responsible, dependable and trustworthy
  • Task-oriented, organized, pays attention to details, follows systems, team-worker
  • Ability to build relationships with Agents, Lawyers, Notaries, Managing Brokers
  • Works well under time restraints and in a fast paced environment
  • Remain adaptable and willing to help out where needed when the designated board is changed or the range expanded by the Team Lead or Transaction Manager
  • Able to carry upwards of transactions within the process
  • The TS must have the ability to process a minimum of 35 new deals per week within their assigned board(s). This amount will fluctuate as per the Team Lead's instr


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