Transactions Specialist

We are one of the _first all-remote companies_ with 2,000+ team members utilizing our virtual office called eXp World. This role is work-from-anywhere in Alberta._

**Who is eXp?**

Doing the audacious is part of eXp Realty’s DNA. We are a company that rewards creative minds who can offer bold solutions, where opinions matter, anything is possible and the outcome can be revolutionary. As a global full-service real estate brokerage utilizing a 3-D, fully immersive, cloud office environment, offering 24/7 access to collaborative tools & training, eXp has broken the traditional mold of real estate. We are doing big things.

Come join us at eXp Realty - a 7x Glassdoor Best Places to Work organization

**What you will do**:
The Transactions, Analyst is a self-starter, is extremely thorough, has a need to complete tasks, is able to connect with all personalities, has an accommodating, supportive attitude, finds amicable solutions, doesn't take risks, follows procedures and policies, and is non-confrontational. The Transactions, Analyst must have strong attention to detail, and enjoy working with facts, figures and systems, has the ability to work in front of a computer screen for extended periods of time and prefers a team setting. The Transactions, Analyst has strong verbal skills, listens well and gets through the company paperwork accurately, quickly and is very organized. This person is calm under pressure.
- Solely responsible for the accuracy of processing the deal files from the time the deal is entered to closing. Additionally processing listing contracts when necessary.- Review Contracts and accompanying docs in Skyslope, perform data entry into BackOffice, calculate commissions accurately, verify MLS data.- Process all types of transactions, including but not limited to: Residential, Commercial, Leases, Service/Fee Agreements, Referrals, Cancellations.- Request further documentation from agents when necessary by marking the item as Required in Skyslope.- Confirm that all required documentation is in Skyslope before closing.- Follow-up with agents when paperwork is missing. Escalate to a managing broker when necessary.- Generate Trade Records and provide a copy to the agent.- Ensures Deposit info entered in BackOffice is accurate and that the clients funds have been deposited into the trust account on time.- Convey accurate instructions/invoices and accompanying paperwork to solicitors and outside brokerages in a timely manner.- Report outstanding issues to the Provincial Transaction Team Lead.- Follow all procedures as outlined by the Team Lead.-
- Ensures files have final sign off by Provincial Administrator Broker, if applicable.- Communicate with the payouts department to facilitate funds being sent to lawyers and commissions being releasable to agents and outside brokerages.- Attends: Orientation/Training, FINTRAC training, Team Meetings, Provincial and National Meetings, and Monthly Training Sessions with the Transaction Team.- Perform designated job tasks efficiently and within the provided time frame.-
- Attend virtual meetings, provide updates on progress, and actively participate in discussions.- Adhere to company policies and guidelines, including data security and confidentiality.- Complete assigned projects, assignments, or tasks with attention to detail and quality.- Manage and prioritize workload effectively to meet deadlines and deliver results.- Continuously update job knowledge by participating in training opportunities or self-directed learning.- Collaborate with colleagues on shared documents or projects using remote collaboration tools.- Take ownership of assigned work and demonstrate initiative in identifying and addressing challenges.
- Ensure availability and responsiveness during agreed-upon working hours.

**How you will grab our attention**:

- High school diploma required or equivalent years of applicable experience- 2+ years of experience in real estate transactions processing required- Computer experience essential- Legal Real Estate conveyancing experience strongly preferred- Basic knowledge of the Canadian Real Estate Transaction requirements & provincial processes- Knowledge of Excel, Transaction Desk, Publisher, PowerPoint, LoneWolf an asset- Must be responsible, dependable and trustworthy- Task-oriented, organized, pays attention to details, follows systems, team-worker- Ability to build relationships with Agents, Lawyers, Notaries, Managing Brokers- Works well under time restraints and in a fast paced environment- Remain adaptable and willing to help out where needed when the designated board is changed or the range expanded by the Team Lead or Transaction Manager- Able to carry upwards of 200-300 transactions within the process- The TS must have the ability to process a minimum of 35 new deals per week within their assigned board(s). This amount will fluctuate as per the Team Lead’s instructions, depending on the current volume of transactions being uploa