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Administrative Assistant

4 months ago

Edmonton, Alberta, Canada Covenant Health Alberta Full time
The Administrative Assistant works collaboratively with the department leaders and the teams

Key responsibilities include:
Fulfill timekeeper responsibilities for time entry ahead of the established deadlines. Prepare, scan and processes invoices and receipts in a timely manner using appropriate codes and procedures. Maintain vacation and on-call calendars and ensures that the team adheres to legislated or policy requirements. Prepare agendas and arrange meetings or meeting series for multiple participants as required. Capture and distribute minutes and action items. Monitor resource utilization, orders supplies and equipment on behalf of the team. Collaborate with other team members to coordinate and execute projects and initiatives. Provide support in drafting correspondence, reports and other documents. Assist with making travel arrangements and submitting all travel related expenses for reimbursement. Update our internal or external-facing websites. Perform other related duties as required.

  • Classification: Administrative Assistant
  • Union: COV OUT OF SCOPE
  • Unit and Program: Communications & Engagement and Digital & Creative Services
  • Primary Location: One Twelve Campus
  • Location Details: Eligible to work hybrid (on/off site) within Alberta
  • Employee Class: Regular Full Time
  • FTE: 1.
00

Posting End Date: 31-MAY-2023

Date Available: 15-JUN-2023

  • Hours per Shift: 7.75
  • Length of Shift in weeks: 2
  • Shifts per cycle: 10
  • Shift Pattern: Days
  • Days Off: Saturday/Sunday
  • Salary: Covenant Health offers a competitive compensation and benefits package
  • Vehicle Requirement: Driver's License, Vehicle Required

Required Qualifications:

Additional Required Qualifications:

As required.

Preferred Qualifications:

Healthcare and/or public sector environment experience. Experience in managing budgets, invoicing, and processing expense claims. Kofax software expertise would be an asset. Employee timekeeping experience with Oracle PeopleSoft would be an asset. Experience using content management systems an asset.