Administrator, Office Services

2 weeks ago

Toronto, Ontario, Canada Goodmans LLP Full time
Goodmans LLP is internationally recognized as one of Canada's leading and most innovative law firms.

We offer market leading expertise in M&A, corporate, securities and finance, private equity, real estate, tax, restructuring, litigation and other business-related specialties.


What makes Goodmans a great place to work? Knowing you are part of a team that will ensure you feel valued, connected and supported. We are committed to fostering a dynamic and engaging culture that values diversity, equity and inclusion. If you are looking for a challenging and rewarding opportunity, then this is the place for you. Join us and put yourself in good company

We are looking for a full-time
Administrator, Office Services. As a key member of the Office Services team, you will be reporting to the Team Leader, Office Services.

In this role, you will be responsible for executing a variety of administrative tasks in support of the Office Services Department.

This position is suitable for a highly organized individual with a great sense of urgency and strong customer service skills.

This position requires flexible hours to accommodate the firm's needs.

Scope of Responsibilities:

  • Process photocopying, scanning, printing and binding requests as per specifications of the assignment and prioritize jobs as needed; liaise with offsite printing partners
  • Assist with infirm printer troubleshooting and coordinating service calls with vendor
  • Collect, sort, process and distribute outgoing and incoming mail
  • Arrange local and international couriers including providing corresponding customs documentation; liaise with courier on behalf of firm member to trouble shoot any issues
  • Provide infirm delivery service; deliver incoming courier packages and facilitate internal delivery requests
  • Provide emergency oncall support as needed
  • In partnership with our Premises team, ensure all supply rooms and copiers are stocked and organized; deliver supplies to firm members upon request
  • Liaise directly with firm members on requests and requirements, including but not limited to, collecting storage boxes, delivering items to court and making bank deposits
  • Provide excellent customer service to both internal and external clients; operate in a fast paced environment while meeting multiple deadlines and maintaining consistent and high service standards
  • Use time productively and follow established processes, best practices and service standards
  • Provide assistance to others during absences as needed; including afterhours support to Premises, Client Services, Technology and Records Management
  • Other duties as assigned

Requirements:

  • A high school diploma or equivalency
  • A designation is not required
  • 13 years of relevant experience within a professional services environment
  • Proficiency in rolespecific software, including Rendezvous, Print Room Manager/Copitrak and DM
  • Discretion, confidentiality and attention to detail are essential
  • A team player who takes initiative and works well independently
  • Solid written & verbal communication skills
  • Demonstrates excellent client service and ability to anticipate client needs

We Offer:

  • A comprehensive benefits package, including: health and dental benefits; vision care; employee assistance program; life insurance; short and longterm disability; extended mental health benefits; a fitness allowance; and RSP matching program
  • Competitive compensation and vacation package
  • Continuing professional development opportunities
  • Various social events and wellness activities throughout the year
  • Business casual dress code
  • A short walk from Union subway station and accessible from the path
  • Please note that in light of Goodmans LLP/Goodlaw Services Limited Partnership's COVID19 vaccination policy, applicants who receive a conditional offer of employment from the firm will be required to provide proof of being fully vaccinated with all required doses of a COVID19 vaccine approved by Health Canada. Individual requests for accommodation will be considered on the basis of medical grounds and/or because of creed/religion._

Job Types:
Full-time, Permanent

Schedule:

  • 8 hour shift

Work Location:
In person

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