Institute Secretary

1 week ago

Toronto, Ontario, Canada University of St. Michael's College Full time

Closes:

June 14, 2024:


The primary responsibilities include clerical and administrative support for the treasurer, the registrar, and the 3 programme directors of the Institute, as well as for the Praeses.

These include academic programme administrative matters, and in particular, communication, record keeping and event co-ordination.

As Executive Assistant to the Praeses, the holder of this position provides administrative, organizational and operational support to the Praeses.

The position supports the Praeses in maintaining documentation related to the governance of the Institute and the Mediaeval Studies Foundation (the Foundation).

The holder of this position has ongoing contact with support staff serving the Institute and with officials of the University of St.

Michael's College, the University of Toronto, and of other entities, as the representative of the Praeses.- Department
  • Office of the Praeses
— Supervised by: Praeses of the Institute Compensation- $55,000 to $65,000 per year Hours- 35 hours per week How to Apply- Terms
JOB OPPORTUNITY (PIMS)

Position Title:

  • Institute Secretary / Executive Assistant to the Praeses

Office:

  • Office of the Praeses

Supervisor:

  • Praeses of the Institute

Hours:

  • 35 hours per week

Compensation:

- $55,000 to $65,000 per year

Terms:

  • Full-Time / Permanent

Posting Date:

  • May 22, 2024

Closing Date:

  • June 14, 2024
-
Attention: Fr. Augustine Thompson
******The Pontifical Institute of Mediaeval Studies (the Institute) is a post-doctoral academic and research institution at University of St. Michael's College and the University of Toronto. As Secretary of the Institute, the holder of this position reports directly to the Praeses (President) of the Institute and oversees a wide range of administrative and organizational duties relating to the functioning of the Institute. The primary responsibilities include clerical and administrative support for the treasurer, the registrar, and the 3 programme directors of the Institute, as well as for the Praeses. These include academic programme administrative matters, and in particular, communication, record keeping and event co-ordination.

As Executive Assistant to the Praeses, the holder of this position provides administrative, organizational and operational support to the Praeses.

The position supports the Praeses in maintaining documentation related to the governance of the Institute and the Mediaeval Studies Foundation (the Foundation).

The holder of this position has ongoing contact with support staff serving the Institute and with officials of the University of St.

Michael's College, the University of Toronto, and of other entities, as the representative of the Praeses.

DUTIES AND RESPONSIBILITIES

  • Facilitate the daytoday operational activities of the Institute and coordinate all administrative and academic functions.
  • Assist the Treasurer of the Institute as needed with clerical and financial matters.
  • Assist the Registrar of the Institute as needed with clerical and academic matters.
  • Assist the Institute programme directors with clerical matters.
  • Maintain all records of the Institute concerning personnel, programmes, meetings, and other functions. This includes uptodate contact information and mailing lists.
  • Be responsible for providing agenda preparation and meeting support (including meeting minutes) for all administrative and academic functions.
  • Oversee the logistics of all conferences, lectures, seminars, and other functions of the Institute, including publicity.
  • Oversee the needs of visiting scholars and fellows, in particular immigration, work permits, and arrival needs in Toronto.
  • Be the primary person responsible for addressing needs and procedures for the physical plant.
  • Manage the Praeses' calendar to make the most strategic and efficient use of his time.
  • Convey key issues, concerns, and information to the Praeses.
  • Assist the Chair of the Board of Governors of the Institute and the Chair of the Board of the Foundation with matters related to distributing meeting materials.
  • Maintain the governance document database of the Institute and the Foundation, including Board meeting materials.
  • Perform occasional secretarial functions for the previous Praeses of the Institute.

SKILLS & QUALIFICATIONS

  • Demonstrated ability to handle complicated issues with tact and diplomacy while exercising discretion and maintaining confidentiality.
  • Strong planning and organizational skills.
  • Strong oral and written communication skills, with proven ability to work with and build trust across a wide variety of constituencies.
  • Proven ability to manage multiple priorities with strict deadlines.
  • Prior experience in an administrative role in a higher education environment.
  • Computer proficiency (Word, Excel, PowerPoint, Outlook, Zoom). With the ability to learn and adapt to new technologies.
**EDUCATION & EX

  • Medical Secretary

    1 week ago

    Toronto, Ontario, Canada Sinai Health Full time

    At Sinai Health, we care, create possibilities and offer hope. We are looking for an experienced Medical Secretary to join its team at the Mount Sinai Hospital Site.This position is located at the Mount Sinai Fertility Clinic: 250 Dundas Street West, Toronto, ON.Follow-up on messages that pertain to secretarial rolePull charts for daily clinics and make sure...

  • Administrative Secretary

    1 week ago

    Toronto, Ontario, Canada Centre for Addiction and Mental Health Full time

    Job Number: 928328Category: Administrative and Clerical SupportPositions Available: 1Years Experience Required: 3Location: Toronto, OntarioPosted Date: Mar 6, 2024EMPLOYMENT OPPORTUNITYAdministrative SecretaryRemedial MeasuresBusiness Development OfficePosition DescriptionThe Remedial Measures Program is currently seeking a full-time, temporary (12 months)...

  • Medical Secretary

    1 week ago

    Toronto, Ontario, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. Since 2015, we have provided excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Bridgepoint Active Healthcare, the Lunenfeld-Tanenbaum Research...

  • Medical Secretary

    1 week ago

    Toronto, Ontario, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. We provide excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our...

  • Secretary - Pnac

    1 week ago

    Toronto, Ontario, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. Since 2015, we have provided excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Bridgepoint Active Healthcare, the Lunenfeld-Tanenbaum Research...

  • Medical Secretary

    1 week ago

    Toronto, Ontario, Canada Sinai Health Full time

    _This is a temporary full time opportunity for twelve (12) months._Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. We provide excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick...

  • Administrative Secretary New

    1 week ago

    Toronto, Ontario, Canada Centre for Addiction and Mental Health Full time

    Job Number: 926503Category: Administrative and Clerical SupportPositions Available: 1Years Experience Required: 3Location: Toronto, OntarioPosted Date: Nov 9, 2023EMPLOYMENT OPPORTUNITYAdministrative SecretaryRemedial MeasuresBusiness Development OfficePosition DescriptionThe Remedial Measures Program is currently seeking a full-time, temporary (1 year)...

  • Medical Secretary

    1 week ago

    Toronto, Ontario, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. We provide excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our...

  • Medical Secretary

    1 week ago

    Toronto, Ontario, Canada Sinai Health Full time

    Job Description The Medical Secretary is an integral part of the busy and dynamic Respirology Program at Mount Sinai Hospital. In this role, you will be expected to exercise sound judgment and independence while managing the day-to-day administrative activities related to the delivery of the Respirology Program. You will demonstrate a strong commitment...

  • Medical Secretary

    1 week ago

    Toronto, Ontario, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. We provide excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our...

  • Department Secretary

    1 week ago

    Toronto, Ontario, Canada Centre for Addiction and Mental Health Full time

    Job Number: 928664Category: Administrative and Clerical SupportPositions Available: 1Years Experience Required: 1-2 yearsLocation: Toronto, OntarioPosted Date: Feb 6, 2024EMPLOYMENT OPPORTUNITYDepartment SecretaryAcute CarePosition DescriptionQualificationsVaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical...

  • Medical Secretary

    1 week ago

    Toronto, Ontario, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. Since 2015, we have provided excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Bridgepoint Active Healthcare, the Lunenfeld-Tanenbaum Research...

  • Department Secretary New

    1 week ago

    Toronto, Ontario, Canada Centre for Addiction and Mental Health Full time

    Job Number: 918521Category: Administrative and Clerical SupportPositions Available: 1Years Experience Required: 1-2Location: Toronto, OntarioPosted Date: Apr 25, 2023EMPLOYMENT OPPORTUNITYDepartment SecretaryAcute CarePosition DescriptionQualificationsVaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground...

  • Secretary - Pathology and Lab Medicine

    1 week ago

    Toronto, Ontario, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. We provide excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our...

  • Department Secretary New

    1 week ago

    Toronto, Ontario, Canada Centre for Addiction and Mental Health Full time

    Job Number: 915506Category: Administrative and Clerical SupportPositions Available: 1Years Experience Required: 1Location: Toronto, OntarioPosted Date: Aug 18, 2023EMPLOYMENT OPPORTUNITYDepartment SecretaryConcurrent Outpatient Medical Psychosocial Addiction Support Service (COMPASS)Acute Care ProgramPosition DescriptionQualificationsVaccines (COVID-19 and...

  • Department Secretary New

    1 week ago

    Toronto, Ontario, Canada Centre for Addiction and Mental Health Full time

    Job Number: 912296Category: Administrative and Clerical SupportPositions Available: 1Years Experience Required: 1 yearLocation: Toronto, OntarioPosted Date: Jan 4, 2023EMPLOYMENT OPPORTUNITYDepartment SecretaryChild, Youth and Emerging Adult ProgramPosition DescriptionThe Child Youth and Emerging Adult Program (CYEAP) at CAMH is located at the redeveloped...

  • Medical Secretary, Medical Imaging

    1 week ago

    Toronto, Ontario, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. We provide excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our...

  • Secretary, Operational Stress Injury Clinic

    1 week ago

    Toronto, Ontario, Canada St. Joseph's Health Care London Full time

    Located at:5000 Yonge StreetSuite 1401, Floor 14Toronto, ON M2N 7E9The Operational Stress Injury Clinic is part of a larger network of clinics across Canada and is designed to provide ambulatory services to veterans, members of the Canadian Forces and the RCMP experiencing psychological difficulties as a result of traumatic stress injuries. This position is...

  • Medical Secretary, Special Pregnancy Program

    1 week ago

    Toronto, Ontario, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. Since 2015, we have provided excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research...

  • Surgical Services Secretary- Surgical Services

    1 week ago

    Toronto, Ontario, Canada Women's College Hospital Full time

    Company BioWomen's College Hospital (WCH) is an academic, ambulatory care hospital in Ontario with a focus on health for women, health equity and health system solutions. If you're ready to be part of a team that is revolutionizing the future of healthcare, then you will want to join an institution where the possibilities for innovation, new discovery and...