Firm Administrator

2 weeks ago

Vancouver, British Columbia, Canada Eva Lee & Associates Recruitment Full time

Description:

Ranked amongst the top Canadian labour, employment and litigation firms, our client is a boutique firm located in downtown Vancouver. Their practice areas include workplace law, workplace investigations, administrative law and commercial litigation.

Our client is seeking a Firm Administrator (Part-time or Full-time) to oversee and manage their day-to-day operations. This position is rewarding and challenging, and is well-suited to someone who enjoys working in a dynamic environment with varied responsibilities. If you are an experienced legal administrative professional with a commitment to excellence, we invite you to consider joining their growing team.

Position Overview:

Under the general guidance of the partners of the firm, the Firm Administrator is responsible for overseeing administrative services, including human resources, accounting/bookkeeping, technology, facilities, marketing and insurance of the firm. The Firm Administrator plays a key role in keeping the partners informed of any significant issues and collaborates closely with them to achieve the goals of the firm.

Duties and Responsibilities Include:

Human Resources:

Handle employee issues;Manage the recruitment and hiring process;Oversee the onboarding of employees and contractors; Organize and facilitate annual employee performance review meetings; Develop, implement, and oversee training and professional development programs for employees; Implement new policies and procedures as required;Plan and coordinate social functions.

Marketing:

Manage all marketing related projects and events;Manage awards and recognitions.

Technology:

Oversee and evaluate the technology systems of the firm; Review, with assistance from IT consultants, as needed, hardware and software to increase efficiency and security;Oversee the implementation of new software programs (e.g., accounting, litigation).

Facilities:

Serve as the liaison between the firm to the landlord(s) and building maintenance personnel; Oversee the acquisition of and efficient use of all office equipment; Manage physical and electronic records, both on-site and off-site;Interface with all vendor relationships including negotiating service agreements and contracts.

Insurance:

Review insurance renewal terms and alternate options; Ensure the timely renewal of all insurance policies.

They Offer:

Competitive salary of k-k per annum for full-time hours and based on experience and qualificationsParticipation in comprehensive group benefits package, and other incentives;Professional development opportunities;Exceptional working environment.

The Ideal Candidate Will Have:

Several years of experience in office management or administration, preferably in the legal industry;Relevant post-secondary education;Excellent interpersonal and oral and written communication skills;Strong leadership and organizational skills;Proficiency in Microsoft Office applications and other legal management software.

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