Administrative Assistant

2 weeks ago

Vancouver, British Columbia, Canada Smythe Full time

Administrative Assistant - US TAX

Our firm
Smythe LLP is a leading professional services firm with offices in Vancouver, Langley, and Nanaimo.

Since 1980, Smythe has assisted clients in BC, Canada, and across the border with all their assurance, taxation, valuation, insolvency, and advisory needs.

Smythe's clients include private, public, family-owned, and non-profit organizations.

The firm's diverse team of professionals, comprising 25 partners and over 200 employees, are experts in a wide range of industries, including real estate and construction, mining and exploration, property and casualty insurance, non-profits, and technology.

Smythe is also a member of Allinial Global, one of the largest international accounting networks.

The opportunity


Smythe is looking for an experienced Administrative Assistant who can provide support on a range of activities to our US Tax team.

Experience in public practice accounting administration would be an asset.

Your day-to-day

  • Provide support Partners and Managers with various administrative needs such as calendar management, arranging and coordinate meetings, travel, and other arrangements
  • Support Partners to ensure tasks and deadlines are met
  • Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
  • Answer and manage incoming calls from clients or potential clients
  • Use your interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed.
  • Liaise with internal staff at all levels to resolve administrative inquiries
  • Draft minutes of meetings for review
  • Prepare client materials and documents
  • Maintain electronic filing system
  • Prepare written responses to routine inquiries (CRA followup correspondence, forward mail to clients, etc.)
  • Assist in the preparation and submission of time and expense reports for the partner(s) supported.
  • Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
  • Update and ensure the accuracy of the organization's databases
  • General clerical duties include scanning, photocopying, faxing, mailing, filing and retrieving documents, referencing materials, maintaining spreadsheets, and adhoc tasks as required.

What we are looking for

  • 2+ years of experience in an office environment; professional services firm preferred
  • Postsecondary education in administration, business, or another related field would be an asset
  • Advanced skills with Office365 and Adobe products. In particular, Outlook, Excel, PowerPoint, and Acrobat
  • Proficiency to quickly learn software and adopt new technology
  • Good judgment and analytical skills with a strong focus on attention to detail
  • Proven ability to deal with sensitive materials with a high degree of tact and discretion
  • Excellent client service and interpersonal skills
  • Excellent command of verbal and written English, with proven ability to communicate clearly and professionally
  • Strong project management skills with a proven track record with time management, meeting deadlines, organization, and ownership of assigned tasks
  • Excellent judgment and strong problemsolving skills

You will need to

  • Attend your primary office location at least two set core days a week and any additional days as needed for this role
  • Occasional extra hours and attendance at events outside the regular workweek
  • Note for admin roles to include the statement
  • Must be able to lift up to 25lbs

What Smythe Offers
At Smythe, we are committed to the development of our people and a competitive salary and benefits package.

We offer ambitious people opportunities to challenge themselves and advance their career, not only in a technical manner but also in business development and community support.

We're working with a hybrid work style, ask our recruiters for more information.

  • Administrative Assistant

    1 week ago

    Vancouver, British Columbia, Canada The Salvation Army Full time

    The Administrative Assistant provides efficient, accurate, and confidential support to Belkin Communities of Hope's administration team. The Admin Assistant reports to the Director of Business Administration but may also take direction from the Payroll Administrator and Executive Director.KEY RESPONSIBILITIES:Administration: Consolidates and enters monthly...

  • Administrative Assistant

    1 week ago

    Vancouver, British Columbia, Canada University of British Columbia Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 4 (Gr7)Job TitleAdministrative AssistantDepartmentAdministrative Leadership | Department of Zoology | Faculty of ScienceCompensation Range$4, $4,214.00 CAD MonthlyPosting End DateMarch 8, 2023Note: Applications will be accepted until 11:59 PM on the day prior to the...

  • Administrative Assistant

    1 week ago

    Vancouver, British Columbia, Canada University of British Columbia Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 3 (Gr6)Job TitleAdministrative AssistantDepartmentOffice Administration | Operations and Administration | UBC Sauder School of BusinessCompensation Range$4, $4,540.00 CAD MonthlyPosting End DateJuly 31, 2023Note: Applications will be accepted until 11:59 PM on the day...

  • Administrative Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada University of British Columbia Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 3 (Gr6)Job TitleAdministrative AssistantDepartmentAdministration | School of Social WorkCompensation Range$4, $4,540.00 CAD MonthlyPosting End DateNovember 27, 2023Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.Job End...

  • Administrative Assistant

    1 week ago

    Vancouver, British Columbia, Canada Borden Ladner Gervais LLP Full time

    We areBLG:Canada's Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and...

  • Administrative Assistant

    1 week ago

    Vancouver, British Columbia, Canada The Salvation Army Full time

    The Admin Assistant provides efficient, accurate, confidential support to Harbour Light's administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but may also take direction from the...

  • Administrative Assistant

    1 week ago

    Vancouver, British Columbia, Canada University of British Columbia Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Front Counter 3 (Gr4)Job TitleAdministrative AssistantDepartmentAdministration & Academic Operations | School of Architecture and Landscape Architecture | Faculty of Applied ScienceCompensation Range$4, $4,258.00 CAD MonthlyPosting End DateJanuary 1, 2024Note: Applications will be accepted...

  • Administrative Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada Langara College Full time

    Job Description:The Administrative Assistant (AA), is a member of the administrative team in the Office of the Academic Deans (hereafter, simply referred to as "the Office'). As a member of the Office, the Administrative Assistant provides confidential administrative support to the Academic Deans, and occasionally Provost and Vice-President, Academic and...

  • Administrative Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada UBCPACTRA Full time

    Salary: $62,917.05Position: Administrative Assistant (Exempt Position)Start Date: As soon as possible.Duration of Appointment: Full-Time, Temporary The Union of British Columbia Performers (UBCP/ACTRA) is an autonomous branch of the Alliance of Canadian Cinema, Television and Radio Artists (ACTRA) the national organization of professional performers working...

  • Administrative Assistant

    2 months ago

    Vancouver, British Columbia, Canada UBCPACTRA Full time

    Salary: $62,917.05Position: Administrative Assistant (Exempt Position)Start Date: As soon as possible.Duration of Appointment: Full-Time, Temporary The Union of British Columbia Performers (UBCP/ACTRA) is an autonomous branch of the Alliance of Canadian Cinema, Television and Radio Artists (ACTRA) the national organization of professional performers working...

  • Administrative Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada Emily Carr University of Art + Design Full time

    Job Title Administrative Assistant Student Services (Records, Registration + Advising)Permanent Full-Time Position8:30am to 4:30pm / Monday to Friday(Telecommuting Options Available)Pay Grade E ($46,305 to $49,574 per annum)Emily Carr University of Art + Design is a school of students, faculty, thinkers and makers unlike any other. Established in 1925, we...

  • Administrative Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada University of British Columbia Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 3 (Gr6)Job TitleAdministrative AssistantDepartmentOffice Administration | Operations and Administration | UBC Sauder School of BusinessCompensation Range$3, $4,082.00 CAD MonthlyPosting End DateMarch 21, 2023Note: Applications will be accepted until 11:59 PM on the day...

  • Administrative Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada Methanex Corporation Full time

    Administrative Assistant:Date Posted: March 10, 2023Reports To: Manager, Global Supply ChainLocation: VancouverPosition Summary:This role reports to the Manager, Global Supply Chain and provides administrative and business support services primarily to members of the Global Supply Chain & Market Planning team. Administrative support services include calendar...

  • Administrative Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada Providence Healthcare Full time

    Article Flag:Mandatory Vaccination Please Note: As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.Summary:Within...

  • Administrative Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada York House School Full time

    Administrative AssistantStart as soon as possibleWorking at York House SchoolYork House School is a vibrant and close-knit school community where people feel valued, engaged, and connected to the school. All Staff contribute towards our rigorous and innovative programs that enable our Yorkies to develop knowledge, skills, and global competencies to succeed...

  • Administrative Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada University Canada West Full time

    Position Job Title: Administrative AssistantLocation: VancouverReports To: Manager, Administrative ServicesPrimary Purpose The primary purpose of the Administrative Assistant is to provide quality service to students, staff and visitors through the delivery of receptionist and general administrative support for the campus. Under the Campus Manager's...

  • Administrative Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada destinationone Consulting Full time

    Job Descriptiondestinationone Consulting specializes in recruitment across various sectors including Healthcare, Health Tech, Government, Municipalities, Non-Profits, Legal, and more. We are proactively building a databank for opportunities in these fields. By applying, you ensure our recruiters can quickly match you with suitable roles when they...

  • Administrative Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada The University of British Columbia Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 4 (Gr7)Job TitleAdministrative AssistantDepartmentAdministration Support | Department of Forest Resources ManagementCompensation Range$4, $4,827.00 CAD MonthlyPosting End DateJune 20, 2024Note: Applications will be accepted until 11:59 PM on the Posting End Date.Job End...

  • Administrative Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada University of British Columbia Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 4 (Gr7)Job TitleAdministrative AssistantDepartmentAdministration Support | Department of Forest Resources ManagementCompensation Range$4, $4,827.00 CAD MonthlyPosting End DateJune 20, 2024Note: Applications will be accepted until 11:59 PM on the Posting End Date.Job End...

  • Administrative Assistant

    1 week ago

    Vancouver, British Columbia, Canada PHSA Full time

    Administrative AssistantBC CancerVancouver, BCIn accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this...