Parks Event Bookings Assistant

1 week ago


Kitchener, Ontario, Canada City of Waterloo Full time

Position Description:

A summer student position exists for an individual to assist at Waterloo Park with events and bookings during summer.

Direction and supervision will be provided by the Administrative Assistant, Parks, Forestry & Cemetery Services.

Primary Work Location:
Waterloo Service Centre

Hours of Work: 35 hours per week, typically Monday to Friday from 8:30am - 4:30pm with occasional evenings and weekends required.

Term of Employment:
May 1 to September 1, 2023

Accountabilities:

  • Provide customer service to residents, rental groups and the community
  • Connect with minor sports groups when there are field delays/cancellations
  • Take rental payments over the phone
  • Assist with planning, setup and execution of Environment and Parks Services events and initiatives (eg. Earth Day, Community Cleanup, Friends of Waterloo Park etc.)
  • Provide administrative support to the Parks, Forestry & Cemetery Services Team (scanning and filing)
  • Assist Environment and Parks Administrative Assistant with day to day administrative tasks
  • Data entry
  • Other duties as assigned

Required Qualifications:

  • 12 years of related postsecondary education in a related field eg. Recreation and Leisure, Tourism, Event and Hospitality Management
  • Experience working in teambased event programs
  • Excellent interpersonal and written/verbal communication skills
  • Effective time management and organizational skills
  • Ability to organize work tasks with mínimal direction
  • Ability to multitask, handle changing priorities and disruptions in an office environment
  • Demonstrated attention to detail
  • Ability to perform repetitive tasks
  • Proficiency with Microsoft Office
  • Experience using ActiveNet and OpenText would be considered an asset
  • Previous POS/cash handling experience an asset
  • A satisfactory police criminal and judicial matters check is required as a condition of hire

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