Project Administrator

2 weeks ago

London, Ontario, Canada Voices Full time

Position Location:
Hybrid, in office Tuesday & Wednesday at 100 Dundas Street, London, ON

Voices is the world's #1 voice over and audio services marketplace.


We've helped tens of thousands of marketers, producers, instructors, and creative directors at the world's biggest and most beloved brands find the right talent for their creative projects.


Headquartered in London, Canada, Voices matches clients with voice over, music, audio production, and translation professionals in over 160 countries.


In your role as Project Administrator your main goal is to support our Client Project Managers by coordinating project activities related to any and all projects.

You will report to the Manager, Managed Services and will be an integral part of the unbelievably awesome Managed Services team.


Responsibilities

  • Effectively communicate with our Client Project Managers, Sales Team and Clients
  • Assists Client Project Manager with the successful full cycle of assigned projects; from initiation to completion
  • Creating and posting jobs to the Voices website, sending audition short lists to clients for review and creating quotes to provide accurate information to customers.
  • Ensures all project documentation is accurate and uploaded into internal project management software
  • Establish solid rapport and maintain contact with clients
  • Ensure required talent forms are completed and all other required documents are obtained from client
  • Acts as a liaison between the customer and Client Project Manager to ensure project success
  • Address questions/concerns throughout the project
  • Perform tasks required by the Client Project Manager in support of project needs
  • Be aware of all aspects of the scopes of work so proper assistance to the Client Project Manager can be provided
  • Responsible to track project changes and produces updated schedules
  • Review project information and compile schedules in a timely manner
  • Tracks the progress of all new and ongoing projects and maintains uptodate notes
  • Organize, compile and submit support documentation on completion of project
  • Submit any required information to the client as directed by the Client Project Manager

Skills Required:

  • Manage sensitive information appropriately and maintain confidentiality
  • Strong aptitude to work within deadlines
  • Extremely comfortable with calling and speaking with customers over the phone as well as clear written communication.
  • Knowledge of planning and scheduling techniques.
  • Dependable, reliable, ambitious and driven.
  • Experience with "Google Apps for Work" and Salesforce considered an asset.
  • Experience with Asana considered an asset
  • Experience with assisting Project Managers an asset
  • Personable, approachable and friendly, but with a professional edge.

Educational Requirements

  • College diploma in Communications, Business Administration or equivalent.
  • Onthejob training at a similar customer service position.
  • Absolutely stellar customer service skills.

Equal Employment Opportunities
Voices values diversity.

We're proud to be an equal opportunity employer and consider qualified applicants without regard to race, colour, religion, sex, national origin, ancestry, age, genetic information, sexual orientation, gender identity, marital or family status, veteran status, medical condition or disability.


Accommodation


Voices is committed to providing accommodation for applicants with disabilities; please let us know if you require accommodation during the recruitment process.

**Application Process

  • Project Administrator

    2 weeks ago

    London, Ontario, Canada Aecon Group Full time

    Build Your Career at AeconAecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing...

  • Project Administrator

    2 weeks ago

    London, Ontario, Canada Smith + Andersen Full time

    Role: Project AdministratorLocation: London, ONJob Type: In OfficeWho We AreSmith + Andersen is a trusted, Canadian, multi-disciplinary engineering firm with 10 offices in five provinces and approximately 700 employees.At Smith + Andersen our employees contribute to some of the most sustainable building design projects in Canada. The work we do has...

  • Project Manager

    1 week ago

    London, Ontario, Canada Parsons Corporation Full time

    Description : Are you looking for an opportunity to be a leader for the Construction Contract Administration on major infrastructure construction projects? Are you interested in leading teams of Inspectors, Construction Contract Administrators and other staff? Are you well versed in heavy civil construction? If so, Parsons has a great opportunity for you...

  • Project Manager

    2 weeks ago

    London, Ontario, Canada Smith + Andersen Full time

    The London office of Smith + Andersen is currently seeking an Electrical Project Manager. You're all about prioritization. While everyone else is focused on their individual tasks, you've got an eye on the larger goals, and have a detailed road map for how to meet those goals. When others work with you, they know that deadlines won't slip and details won't...

  • Project Coordinator

    1 week ago

    London, Ontario, Canada Fanshawe College Full time

    Department Project and Construction Management (FPO) Employment Group Employment Group Support $41.12 per hour Hours of Work per Week 35Monday to Friday 8:30 a.m. to 4:30 p.m.Averaging of hours applies according to the Support Staff Collective Agreement (Appendix C). Summary Working at Fanshawe College Fanshawe College is committed to the principles...

  • Project Management

    2 weeks ago

    London, Ontario, Canada O'Dell Associates Full time

    Project Management Salary + Profit Sharing + Benefits Fulltime Permanent Business hours (8:00am 5:00pm)O'Dell Associates is a well-established heating, ventilating, and air conditioning (HVAC) equipment representative that works across Ontario with engineers, building owners, mechanical and sheet metal contractors in both commercial and industrial...

  • Project Manager

    2 weeks ago

    London, Ontario, Canada PermaCorp Group of Companies Inc. Full time

    ABOUT USThrough innovation and a relentless commitment to deliver products and services that set the standard for reliability and durability, ABC Company is a recognized leader within the manufacturing, commercial, residential, and industrial construction market specializing in aluminum and glass railings.As a result of continued growth, ABC Company has an...

  • Project Coordinator

    2 weeks ago

    London, Ontario, Canada G&S Woodworking Full time

    Company ProfileG&S Woodworking is a dynamic and quality-oriented commercial millwork and residential cabinetry company based in London Ontario. With over 40 years of experience, G&S Woodworking is an industry leader in the design, construction and installation of high end cabinetry and millwork products. Due to the continued growth in our business, we...

  • Project Coordinator

    2 weeks ago

    London, Ontario, Canada Black & McDonald Limited Full time

    BUILD YOUR CAREER AT BLACK & MCDONALDBlack & McDonald is an integrated, multi‐trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With one hundred years of...

  • Project and Facility Services Coordinator

    2 weeks ago

    London, Ontario, Canada London and Middlesex Community Housing Full time

    Job Posting: Project and Facility Services Coordinator (Asset Management)JOB TITLE:Project and Facility Services CoordinatorREPORTS TO:Director of Asset RenewalCOMPETITION NUMBER: Salary Range:$ $29.58 per hourHiring range:$26.02 per hourPOSTING DATE:May 9, 2024CLOSING Date:May 23, 2024This posting is for one (1) PERMANENT full-time positionThis unionized...

  • Administrative Assistant

    2 weeks ago

    London, Ontario, Canada Pinchin Ltd. Full time

    Administrative AssistantHamilton, St. Catharines, Barrie, or London, ONToday is the day to boost your career Pinchin is seeking an Administrative Assistant to join our team in one of the Hamilton, St. Catharines, Barrie or London, ON offices.The Administrative Assistant will contribute to the smooth and effective operation of our office, as well as provide...

  • Administrative Officer

    2 weeks ago

    London, Ontario, Canada Western University Full time

    Classification & Regular Hours:Hours per Week: 35Salary Grade: 14Please note, this is a temporary full-time contract opportunity covering a leave, with an anticipated end date of December 1, 2024.Secondments are Welcome:Click here for more details on secondment opportunities.About Western:About Us:Western's Schulich School of Medicine & Dentistry (SSMD) is a...

  • Administrative Officer

    2 weeks ago

    London, Ontario, Canada Western University Full time

    Classification & Regular Hours:Hours per Week: 35Salary Grade: 14About Western:Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students,...

  • Administrative Officer

    2 weeks ago

    London, Ontario, Canada Western University Full time

    Classification & Regular Hours:Hours per Week: 35Salary Grade: 14About Western:Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students,...

  • Team Project Associate

    2 weeks ago

    London, Ontario, Canada Victoria Hospital Full time

    Posting Period:Open: May 25, 2023Deadline: June 8, 2023Non-UnionDepartment Name:Workforce WellnessThe Wellness Team Project Associate is responsible for providing team office administrative support, supporting project delivery, and project management of low to medium complexity projects from design and implementation through to evaluation and close-out,...

  • Administrative Officer

    2 weeks ago

    London, Ontario, Canada Western University Full time

    Classification & Regular Hours:Hours per Week: 35Salary Grade: 13About Western:About Us:Western University's BrainsCAN initiative received a substantial $66 million investment from the Canada First Research Excellence Fund (CFREF) - the largest research grant in the university's history - providing a significant boost to ongoing research in cognitive...

  • Project Manager, Land

    2 weeks ago

    London, Ontario, Canada Fuze HR Full time

    We are currently seeking a Project Manager, Land & Site Development – London. MUST HAVE TO APPLY: Diploma or Degree in Civil Engineering Minimum 8 years in a project management C.E.T. or P.Eng. Understanding of the Site Plan review process RESPONSIBILITY Responsible for the planning, executing and delivery of land and site development projects,...

  • Administrative Officer

    2 weeks ago

    London, Ontario, Canada Western University Full time

    Classification & Regular Hours:Hours per Week: 35Salary Grade: 13Please note, this is a temporary full-time vacancy with an anticipated duration of 6 months.Secondments are Welcome:Click here for more details on secondment opportunities.About Western:Since 1878, Western University has been committed to serving our communities through the pursuit of academic...

  • Project Manager

    2 weeks ago

    London, Ontario, Canada Volkswagen Group Canada Full time

    Project Manager (St.Thomas, ON) ST.000043Primary Location Canada-Ontario-LondonDrive your CareerWe love our cars, but it's the people behind them who make them what they are. To market, sell, and service great cars, we need great people. That's why at Volkswagen Group Canada, we are passionate about our cars and our brand and foster this same passion and...

  • Civil Project Manager

    2 weeks ago

    London, Ontario, Canada Dillon Consulting Limited Full time

    Overview:About DillonDillon is a proudly Canadian, employee-owned, professional consulting firm specializing in planning, engineering, environmental science and management. We partner with clients to provide committed, collaborative, and inventive solutions to complex, multi-faceted projects. With over 20 offices and more than 1000 employees across Canada,...