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Invoicing Coordinator

3 months ago

Edmonton, Alberta, Canada Ketek Group Inc. Full time

POSITION BACKGROUND:

The Invoicing Coordinator is responsible for ensuring that all clients are billed accordingly and in a timely manner.

The Invoicing Coordinator will work closely with the Accounts Receivable Manager to ensure there is a consistent and efficient electronic filing system.


CORE DUTIES:

Invoice Generation:

  • Confirm accuracy of client requests
  • Generate new invoice where required
  • Work together with the invoicing team to meet internal & client deadlines

Auditing of Invoices and Resolution of Issues:

  • Conduct regular internal reviews of client invoices
  • Conduct scheduled billing of existing files
  • Investigate ambiguity in paperwork

Daily Administration:

  • Verify outstanding documents per job
  • Work with project managers to generate and send field approvals to consultants to be approved and coded
  • Generate invoices and backups for received approvals
  • Send invoices to clients and enter relevant data into 3rd party online billing portals according to client requirements
  • Receive and electronically file service reports and material transfers from Rentals, Project Managers and Branches
  • Handle delivery and pick tickets from Shipping and Receiving
  • Receive and electronically file various paperwork, such as reports, invoices, bills, and summaries
Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

QUALIFICATIONS AND SKILLS:

Required

  • High School Diploma
  • Minimum 2 years of experience in an office environment, handling confidential information
  • Fluent in the English language (reading, written, spoken)
  • Flexible with changing processes & priorities
  • Able to deal with clients & coworkers in a positive, courteous, and respectful manner
  • Able to handle multiple tasks and frequent demanding deadlines
  • Able to handle changing schedules and priorities, with high level prioritization skills
  • Strong work ethic and organizational planning skills with attention to detail
  • Able to work independently and as part of a team
  • Effective verbal and listening communication skills
  • Excellent computer speed & skills
  • Able to maintain focus & concentration in an office setting
Preferred

  • Familiarity with cash flow processes
  • Business Administration or Accounting Diploma
  • Accounting knowledge and the ability to work with numbers
  • Experience with RMI
  • Moderate to strong familiarity with MS Excel

WORKING CONDITIONS:

Work Environment

  • Office environment (100%)
  • Prolonged exposure to computer screens
  • May be required to work outside of regular office hours

Benefits:

  • Extended Health Care
  • Dental Care
  • Vision
  • RRSP
  • A fun, fast paced work environment with exciting and innovative projects
  • Flexibility, growth, challenging, highly rewarding and a company that cares

Work Location:
In person