Senior Property Administrator

2 weeks ago

Toronto, Ontario, Canada Primaris REIT Full time


Primaris REIT is currently hiring a dedicated and enthusiastic Senior Property Administrator to join the team on site at our Dufferin Mall in Toronto, ON.

If you are experienced in using Property Administration and have a passion for reporting integrous data, while supporting and leading others this exciting opportunity is perfect for youAs the Senior Property Administrator, you will be responsible for daily, monthly, quarterly and annual financial transactions for the property including accounts receivable, collections, monthly charges, year-end charges and percentage rent.

You will work closely with the Accounting department at the Toronto Head Office on financial reporting and processes, and lease administration affecting the property by executing the following duties:
Prepare monthly, quarterly and annual accruals Update, maintain and audit all tenant information to ensure it is accurate and up-to-datePrepare and coordinate initial rent letter and rent notices to all tenantsTimely & accurate entry of Specialty Leasing license agreements (including related storage agreements) into ERP systemComplete the monthly tenant audit for submission to General & Property ManagerReconcile rent roll on a monthly basisAssist with preparation and input of property budget(s)


Manage and maintain accurate sales reports for the propertyOrganize and collect supplementary tenant documentation including tenant insurance certificates, architectural certificates, and other pertinent documentation where requiredResolve/reply to any tenant operating cost issuesLiaise with Property Accountants in relation to property revenues/expenses, etc.

Verify, collect, process, and input rent due, adjustments and other payments from tenants in ERP systemRecommend bad debt allowances and write-offs and report these to the General & Property ManagerReview and code vendor invoicesSupervision of Direct Report (1)Conduct annual performance review and coach direct report accordingly Supervise, mentor and evaluate direct report through formal and informal discussions, including annual evaluations and goal setting sessions to enhance employee job satisfaction, foster employment stability and to maximize productivityActively participate in the hiring and training processes when requiredProvide regular updates & feedback to the General & Property ManagerRequirements:

To excel in this role, we are looking for candidates who are strategic, creative and can successfully utilise their strong interpersonal skills.

If this opportunity sounds interesting to you, you likely have the following attributes:

Bachelor's degree or College Diploma in Accounting, Business Administration or a related fieldMinimum 3-5 years property administration experienceMinimum 1 year supervising, coaching, and mentoring direct report(s) Experience in Real Estate or Property Management an assetKnowledge and experience with property accounting software (Yardi preferred)Excellent Microsoft Office skillsJoin us and play a vital role in providing outstanding experiences to our valued customers and tenants.

We are seeking individuals with a positive attitude, excellent communication skills, and a strong commitment to ensuring customer satisfaction.

How to Apply:
Please email your resume to appreciate all applications and will only contact those selected for an interview.
Primaris is committed to accessibility for persons with disabilities in the course of employment, including in recruitment and hiring. If, as a result of a disability, you require accommodation in order to apply for this role and/or participate in the recruitment process, please contact

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