Administrative Manager

1 week ago

Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time

Administrative Manager:


The Administrative Manager is an integral team member of the Office of the Vice Dean Faculty Relations (VDFR), College of Arts and Science, and reports directly to the VDFR.


Primary Purpose:

The central purpose of this position is to provide effective and timely support and assistance to the VDFR in respect of their administrative management responsibilities.

The Administrative Manager ensures compliance of all VDFR administrative activities and actions with University policies and contracts; stays informed and informs the VDFR regarding activities, issues and initiatives that have an impact on the Office of Faculty Relations and on the College; and successfully minimizes risk by advising on union agreements and through sharing of knowledge of collective agreements and university collegial processes.


Nature of Work:

The Administrative Manager reports directly to the VDFR, as the Dean's Designate in all matters of faculty relations, and oversees the work of the Administrative Assistant (CUPE1975) VDFR team member.

The Administrative Manager and Administrative Assistant team member are co-located within the same office. All VDFR offices are located in the Dean's wing on the second floor of the Arts Tower. The work is technical and detailed, requiring excellent judgment and a high degree of both accuracy and discretion.

The pace of work varies somewhat with the ebb and flow of collegial processes and the academic calendar, however, workflow is generally swift and deadline driven.

The expectation is to work on campus Monday to Friday, with potential for a future hybrid arrangement. Travel and shift work are not required.

Typical Duties or Accountabilities:

This position has oversight of, and comprehensively administers, the College Review Committee (CRC) which includes the important processes relating to faculty renewal of probation, tenure, promotion, and college and department standards:

  • Provide administrative support for this committee by anticipating, preparing and drafting relevant background materials, briefing notes, preparing presentations, scheduling meetings, tracking agenda items and subsequent action items to ensure implementation and follow up as appropriate. Ensure accurate and well-formatted minutes and reports are produced on time for distribution. Synthesis of feedback on minutes and reports. Support of the Dean (and VDFR) as Chair of the CRC.
  • Ensure the faculty tenure, promotion and renewal of probation processes (led by the College Review Committee) are effectively managed, in support of the VPFR office and the Dean's office
  • Ensure only eligible faculty are on the list that goes forward to the CRC;
  • Distribute resources to faculty members and Heads involved in CRC processes;
  • Review deferrals of tenure requests, ensuring compliance with the USFA Collective Agreement;
  • Ensure the timely and accurate completion of relevant documentation for all CRC meetings;
  • Serve as the resource person for CRC Subcommittees and CRC Working Groups
    ;:
  • Work to ensure collegiality is maintained among all parties involved in the CRC; successful handling of sensitive information while maintaining appropriate confidentiality.
This position also has the responsibility of the management and administration of sessional lecturer appointments (CUPE3287). In collaboration with the departments, efficient management, and provision of accurate administrative support for the successful recruitment and appointment of sessional lecturers as per the Collective Agreement and college policies and procedures

  • Right of First Refusal (ROFR);
  • Maintenance of ROFR;
  • Reinstatement of ROFR;
  • Check appropriateness of appointments and preparing and distributing letters of appointments and completion of EJSs for ITEP and INTS appointments;
  • Oversee the process for providing sessionals with a stipend for teaching special deferreds or special supplemental exams.
Other typical duties include;

  • Accurate management of faculty resignations and retirement, including early retirements (Reduced Appointment Retirement Plans)
  • Provide efficient, accurate management and administrative support for the successful recruitment and appointment of Professor Emeritus status, as per the Office of the Provost and Vice President Academic guidelines.
  • Administration and management of the faculty annual review process.
  • Effective management and coordination of the Role Model Speaker Fund and the EDI Initiatives Fund:
  • Administer the funds
  • Effective management and coordination of the New Scholar Awards and Teaching Awards.
  • Responsible for nonfaculty Human Resources/employment processes and issues.
  • Electronic job submissions (EJSs) for college office, letter of offers for term and casual appointments and support staff appointments in the College office.
  • Submit EJSs (electronic job submissions) for miscellaneous faculty items e.g., Canada Research Chairs, additional pay, teaching

  • Manager, Administration

    1 week ago

    Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time

    Manager, Administration & Finance:Primary Purpose:The Manager is a strategic partner for an assigned department in the College of Medicine. The Manager is a value-added partner, delivering effective service to the department with priorities driven by requests and requirements. The Manager provides financial and leadership support and works with department,...

  • administrative manager

    1 week ago

    Saskatoon, Saskatchewan, Canada Silver Auto Sales & Services Full time

    Education: Bachelor's degreeExperience: 3 years to less than 5 yearsTasks- Direct and guide staff involved in managing records, security, finance, purchasing, human resources, or other administrative services- Recruit, train, or organize training for staff- Conduct interviews, hire, and provide training for employees- Manage and control budgets for client...

  • HR Administrator, Workforce Administration

    1 week ago

    Saskatoon, Saskatchewan, Canada Federated Co-operatives Limited Full time

    Federated Co-operatives Limited (FCL) is hiring an HR Administrator, Workforce Administration on a temporary basis (up to 12 months) at our Home Office in Saskatoon, SK reporting to the Supervisor, Workforce Administration.Who we are:What you'll do:You will be responsible for providing operational support involving day-to-day human resource data entry...

  • Office Administrator

    1 week ago

    Saskatoon, Saskatchewan, Canada Ensero Full time

    Office Administrator III Whitehorse, YT – Full-Time PermanentNOC:13100 Ensero Solutions is an environmental consulting and remediation business with specific expertise in environmental assessment and permitting support, environmental monitoring, site water management, active/passive water treatment, microbiological testing, care and maintenance...

  • Administrative Assistant

    1 week ago

    Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time

    Administrative Assistant:Primary Purpose: The administrative assistant provides confidential and high-level administrative support to the Governance Office (GO) and its staff. This position acts as a first point of contact for the Governance Office and deals with a broad spectrum of queries. This position also provides general administrative support to the...

  • Contract Administrator

    1 week ago

    Saskatoon, Saskatchewan, Canada Arbutus Properties Full time

    Contract AdministratorArbutus Properties is a leading commercial and residential development company, offering a dynamic work environment, attractive compensation and benefits package, and vast opportunity for advancement. We are currently seeking an experienced Contract Administrator with a strong work ethic, a team-oriented mindset, and the skills to...

  • Administrative Assistant

    1 week ago

    Saskatoon, Saskatchewan, Canada West Coast Reduction Full time

    Based at our Saskatoon plant location, we are searching for a Administrative Assistant. This role is responsible for providing general administration support for the WCRL Saskatoon Division's Management team. The role is accountable for assisting the Purchasing Department in receiving all goods in the system, assisting the Sales Department with the finished...

  • Administrative Assistant

    1 week ago

    Saskatoon, Saskatchewan, Canada West Coast Reduction Full time

    Based at our Saskatoon plant location, we are searching for an Administrative Assistant. This role is responsible for providing general administration support for the WCRL Saskatoon Division's Management team. The role is accountable for assisting the Purchasing Department in receiving all goods in the system, assisting the Sales Department with the finished...

  • Administrator

    1 week ago

    Saskatoon, Saskatchewan, Canada Saskatoon Unitarians Full time

    We are seeking a highly organized and detail-oriented Administrator. You will be responsible for office administration including bookkeeping, report filing, communications and building management. You must have strong interpersonal and communication skills, be organized and able to prioritize tasks, be reliable and trustworthy.The Administrator ensures...

  • Administrative Assistant

    1 week ago

    Saskatoon, Saskatchewan, Canada ZYUS Life Sciences Full time

    Summary:Administrative Assistant - Fixed TermAbout ZYUSAbout the RoleThe primary responsibility of the Administrative Assistant is to manage front desk responsibilities and cultivate a welcoming atmosphere. This position oversees various administrative tasks, upholding confidentiality and providing support across multiple departments.Main...

  • Administrative Assistant

    1 week ago

    Saskatoon, Saskatchewan, Canada CB Canada Full time

    Administrative Assistant - SaskatoonOn behalf of our client Procom is looking for a Junior Administrative Assistant (2+ yrs) for a 1 month contract onsite in Saskatoon - SK. Admin Assistant Responsibilities:Greet all visitors to the firm's' premises in a friendly and professional manner and project a positive image Coordinate meetings including booking of...

  • Contracts Administrator

    1 week ago

    Saskatoon, Saskatchewan, Canada Atco Ltd. Full time

    **Contracts AdministratorAlways there. Anywhere. That's us A team committed to delivering inspired solutions for a better world. We care for our communities and each other, and we are committed to showing up for those who need us. We value and encourage diversity, and we have the courage to do the right thing, even when it's hard.If you're someone who is a...

  • Systems Administrator

    1 week ago

    Saskatoon, Saskatchewan, Canada FIRST NATIONS BANK OF CANADA Full time

    Systems AdministratorPermanent Full-TimeAbout UsFirst Nations Bank of Canada is a federally chartered bank primarily focused on providing financial services to the Indigenous marketplace in Canada. Over 87% Indigenous owned and controlled, FNBC is a leader in advocating for the growth of the Indigenous economy and the economic well-being of Indigenous...

  • Administrative Assistant

    1 week ago

    Saskatoon, Saskatchewan, Canada Bridge Counseling Full time

    greeting clients,- providing support to our counsellors,- assisting in daily office needs,- collecting payment from clients,- and dealing with Bridge Counseling's general administrative activities.What does an Administrative Assistant do at Bridge Counseling?A successful Admin Assistant should ensure our office's efficient and smooth day-to-day...

  • Administrator, Office

    1 week ago

    Saskatoon, Saskatchewan, Canada Parrish and Heimbecker Full time

    Administrator, Office & SafetyParrish & Heimbecker :Join our team that shares your Passion & Heart for Canadian agriculture Parrish & Heimbecker, Limited (P&H) has an opportunity for a motivated, forward-thinking, and dedicated individual as an Office & Safety Administrator for our Milling division based in Saskatoon, SK. P&H Milling: P&H is the largest...

  • Administrative Assistant

    1 week ago

    Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time

    Administrative Assistant:Primary Purpose: To provide a wide variety of high quality, confidential administrative support to the Administration and Provost's portfolio.Nature of Work: Reporting to the Manager, Administrative Network, the administrative assistant is part of a collaborative and agile administrative team that provides support to the...

  • Contracts Administrator

    4 weeks ago

    Saskatoon, Saskatchewan, Canada Atco Full time

    Contracts Administrator Always there. Anywhere. That's us A team committed to delivering inspired solutions for a better world. We care for our communities and each other, and we are committed to showing up for those who need us. We value and encourage diversity, and we have the courage to do the right thing, even when it's hard. If you're someone who is a...

  • Business Administrator

    1 week ago

    Saskatoon, Saskatchewan, Canada Northern Strands Full time

    The Business Administrator performs duties requiring initiative, independence, and confidentiality in areas of business management, and other areas, as required. The Business Administrator works closely with the Business Manager and the Business Coordinator in managing the day-to-day tasks related to the efficient operations of the Northern Strands Group of...

  • Data Administrator

    1 week ago

    Saskatoon, Saskatchewan, Canada Saskatchewan Blue Cross Full time

    Saskatchewan Blue Cross, one of Saskatchewan's Top Employers, is currently recruiting for a full-time _Data Administrator _to join our Group Administration Department. This position offers the flexibility to work in-office or participate in hybrid options based in our Saskatoon office. This is a temporary position (for up to 24 months) with the possibility...

  • Administrative Specialist

    1 week ago

    Saskatoon, Saskatchewan, Canada Rainbow Restoration Full time

    Are you an eager self-starter that loves systems and improving efficiency? Do you have excellent communication skills with supervisors, employees, and customers and are able to effectively manage a variety of situations on a day-to-day basis? Are you skilled at using up-to-date technology to drive processes and systems in a fun fast-paced office...