Virtual Medical Office Coordinator

7 days ago

Vancouver, British Columbia, Canada Ginger Desk Full time

Virtual Medical Office Coordinator

Ginger Desk gets practitioners back to doing what they love. Treating patients.
Ginger Desk provides Virtual Assistants (VAs) who are pre-trained, trusted professionals in medical administration. We pride ourselves on delighting patients and practitioners. We have the efficiency of an automated service,
but with much more heart.

Join our fast-growing team of professionals who value integrity, diversity, and wellness. Ginger Desk's entire team works and plays remotely.


Ginger Desk has ongoing recruiting opportunities for highly motivated and experienced Canadian-based Virtual Assistants to work remotely from the comfort of their own home within PST and EST timezones.


We are in search of experienced medical office assistants who are keen problem solvers and critical thinkers to join our dynamic team of values-based and driven Virtual Assistants.



Ginger Desk's Vision & Promise

Ginger Desk is disrupting the healthcare industry, one task at a time.
Our human-powered and tech-enabled approach is reinventing the front desks of Health & Wellness practices all over North America.

We prove that Admin Freedom is possible so practitioners and clinics can focus on patient care and growth. We believe that every practice is better with a Ginger Desk VA.

Our talent is everything. Our people are our product and they're the core of our company.
If you have a growth mindset and thrive working with patients and practitioners, we want to hear from YOU


As a Virtual Medical Office Coordinator at Ginger Desk, you'll be the backbone of our company's operations, running the remote front desks of multiple health practices at a time.

As an EMR expert, you will support patient communications, bookings, and billings, all in the most secure and confidential way possible.

We offer paid internal training through our own 100-hour Ginger University training program where we focus extensively on things like:

  • Confidentiality compliance
  • so you're aware of how to handle sensitive information and we are PIPEDA (Canada) and HIPAA (US) complaint
  • We create experts in EMRs, (Jane being one of them)
  • We also teach you how to best support practitioners remotely to optimize their time and generate a return on investment


We also have a large team of VAs across the company which creates an extensive resource network and deepens your practical knowledge, and technical capabilities and adds to our unmatched efficiency.


We also prioritize growth by continually investing in our team's professional development through comprehensive and ongoing training and regular skill assessments.

We are looking for people who will thrive at Ginger Desk and make a positive impact on every level.

Qualifications:

  • Minimum of 5 years of administrative/front desk experience in allied health and/or wellness clinics.
  • Asset: Expertlevel Jane App knowledge, including booking, tasking, document management, charting, scheduling, secure video, invoicing and reporting.
  • Extended Health Billing experience
  • Bonus: WorkSafe BC and ICBC experience.
  • Communication Skills: Clear written and verbal communication, active listening, and professionalism.
  • Organizational Skills: Ability to manage calendars, schedules, tasks, and deadlines effectively.
  • Technical Proficiency:
  • Expert in Jane app software.
  • Proficient in Google Workspace. Mastery of Gmail, Google Calendar, Google Docs, Google Sheets.
  • Problem-

Solving Skills:
Capacity to identify issues, evaluate options, and implement effective solutions.

  • Time Management: Efficient allocation of time to prioritize tasks, Google calendar organization and meeting deadlines.
  • Adaptability: Flexibility to adjust to changing priorities and environments.
  • Professionalism: Demonstrating reliability, integrity, and discretion in all interactions.
  • Customer Service Skills: Responsiveness, courtesy, and proactive communication in client interactions.
  • Continuous Learning: Committed and willing to be continuously learning. Takes initiative to stay up to date on new technologies and trends in the health industry.
  • Data Accuracy: Ability to ensure accuracy and precision in data entry, analysis, and reporting, minimizing errors and inconsistencies.
  • Document Formatting: Proficiency in formatting documents, presentations, and spreadsheets with attention to typography, layout, and design consistency, enhancing readability and visual appeal.

Compensation Expectations for the Role
Ginger Desk prioritizes transparent and equitable compensation practices.


For the Virtual Medical Office Coordinator role, particularly for those with substantial experience in Jane software, we offer a competitive salary range of $41,860 to $45,500 annually.

This salary range is commensurate with the individual's current experience level, specialized skills, and demonstrated impact in similar roles.

Ginger Desk firmly believes in recognizing

  • Virtual Medical Administrative Coordinator

    7 days ago

    Vancouver, British Columbia, Canada Ginger Desk Full time

    Virtual Medical Administrative CoordinatorGinger Desk gets practitioners back to doing what they love. Treating patients.Ginger Desk provides Virtual Assistants (VAs) who are pre-trained, trusted professionals in medical administration. We pride ourselves on delighting patients and practitioners. We have the efficiency of an automated service, but with much...

  • Coordinator, Office of Virtual Health

    7 days ago

    Vancouver, British Columbia, Canada PHSA Full time

    Coordinator, Office of Virtual HealthPHSA CorporateVancouver, BCIn accordance with the Mission, Vision and Values, and strategic directions of PHSA safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of...

  • Medical Office Assistant

    7 days ago

    Vancouver, British Columbia, Canada Sky Medical Full time

    Come work as a Medical Office Assistant with Sky Medical Sky Medical is a full-service family practice and is focused on actively improving all treatment and care for our patients. There are two full-time doctors at the clinic, and we are looking for a new Medical Office Assistant to join our team in Downtown VancouverOur office is a team-oriented...

  • Medical Office Assistant

    7 days ago

    Vancouver, British Columbia, Canada Caretel Medical Clinic Full time

    Completion of a recognized MOA certified program/diploma A Team Player Professional demeanor, excellent communication skills, and a great attitude Detail oriented and Highly organized Experience with an EMR system and Billing Excellent written and verbal communication skills Understanding of medical clinic operations High tolerance for fastpaced...

  • Medical Office Assistant

    7 days ago

    Vancouver, British Columbia, Canada Care Point Medical & Wellness Full time

    Overview:Care Point Medical is looking for a dedicated reliable certified MOA to join our team. The applicant must be professional in appearance and interaction, with strong interpersonal skills. You will work alongside very passionate, skilled professionals in a well-established, busy and multidisciplinary clinic. The ability to communicate effectively and...

  • Chief Medical Information Officer, Medical and

    7 days ago

    Vancouver, British Columbia, Canada PHSA Full time

    Chief Medical Information OfficerProvincial Health Services Authority - Medical and Academic AffairsVancouver, British ColumbiaGeneral InformationThe Chief Medical Information Officer reports to the Vice President, Medical and Academic Affairs. This role works in collaboration with the Chief Clinical Information Officer ("CCIO") to set direction and vision...

  • Shore-side Medical Coordinator

    7 days ago

    Vancouver, British Columbia, Canada Iridia Medical Inc Full time

    Help us enable even more peace ofmindIridia was founded on the premise that broader access to Automated External Defibrillators (AEDs) would save lives. Since then, we've built and staffed Canada's first privately owned mobile hospital and deployed it to provide care to BC's resource sector workers in the far North. Along the way we've been shortlisted as a...

  • Virtual Physician

    7 days ago

    Vancouver, British Columbia, Canada Walk In (walkin) Full time

    About Walk InWalk In is dedicated to improving healthcare access in British Columbia. Our mission is to provide quality healthcare at your fingertips through compassionate, accessible, and inclusive virtual care.Position SummaryWe are looking for BC-licensed family physicians to join our virtual walk-in primary care team. This remote position offers flexible...

  • Virtual Physician

    7 days ago

    Vancouver, British Columbia, Canada Walk In (walkin) Full time

    About Walk InWalk In is dedicated to improving healthcare access in British Columbia. Our mission is to provide quality healthcare at your fingertips through compassionate, accessible, and inclusive virtual care.Position SummaryWe are looking for BC-licensed family physicians to join our virtual walk-in primary care team. This remote position offers flexible...

  • Medical Office Assistant

    7 days ago

    Vancouver, British Columbia, Canada TLC medical clinic Full time

    A team of 3 family doctors in Vancouver ( address 1519 W 57th Ave, Vancouver) is looking for a full-time experienced Medical Office Assistant. The office uses Oscar EMR.Tasks include answering phones, booking appointments, greeting and rooming patients, processing referrals to specialists, booking Radiology and lab appointments, processing private payment,...

  • Medical Office Assistant

    7 days ago

    Vancouver, British Columbia, Canada TLC medical clinic Full time

    Family doctor's office in Vancouver (1519 W57th Ave, Vancouver or 725 SE Marine Drive, Vancouver) is looking for a full-time experienced Medical Office Assistant.Tasks include answering phones, booking appointments, greeting and rooming patients, processing referrals to specialists, booking Radiology and lab appointments, processing private payment, cleaning...

  • Medical Office Assistant

    7 days ago

    Vancouver, British Columbia, Canada Iridia Medical Inc Full time

    Help us enable even more peace of mindIridia was founded on the premise that broader access to Automated External Defibrillators (AEDs) would save lives. We created the province's first workplace AED program, and have since helped countless communities, businesses, and facilities to become more resilient to sudden cardiac arrest.We have built Canada's first...

  • Medical Device Office Coordinator

    7 days ago

    Vancouver, British Columbia, Canada Martket Health Full time

    Martket is a dynamic and award-winning agency with cross-functional operations in medical devices, consumer textiles, and branded merchandise. As a Medical Device Coordinator, you will play an important administrative role in the day-to-day clinical and regulatory operations of our fast-growing Martket Health Division. Martket Health is a licensed importer...

  • Medical Receptionist for Multidisciplinary Clinic

    7 days ago

    Vancouver, British Columbia, Canada Delbrook Integrative Medical Centre Full time

    Are you looking for a job where you feel respected, appreciated, and an essential part of the team? Do you have an interest in health, both from a perspective of lifestyle and nutrition, and medical options such as lab tests and medication? Do you value your own health, and want to learn more while helping others? This may be the opportunity for you This is...

  • Medical Office Assistant

    7 days ago

    Vancouver, British Columbia, Canada iHealthMD Medical Centre Full time

    We are looking for a full-time MEDICAL OFFICE ASSISTANT to join our team at iHealthMD Medical Centre, Located in the heart of Central Lonsdale.SHIFTS:Full Time (37.5 hrs/week) No late evenings, occasional Saturday coverage Excellent communication skills, proficiency in English written and spoken. Knowledge of medical terminology Enjoys working with people....

  • Virtual Event Coordinator

    7 days ago

    Vancouver, British Columbia, Canada Providence Healthcare Full time

    FF Salary Range: The salary range for this position is CAD $41.14/Hr CAD $4114/Hr Summary:Reporting to the Leader, Media Services, the Virtual Event Coordinator is responsible for managing Digital Hybrid Virtual Events including webcasts, audio (podcasts), and all types of video productions including two-way livestreaming from operating rooms at SPH. The...

  • Medical Receptionist for Multidisciplinary Clinic

    7 days ago

    Vancouver, British Columbia, Canada Delbrook Integrative Medical Centre Full time

    Delbrook Integrative Medical Centre is a well established health care centre located in the community of Delbrook in North Vancouver. We offer an integrated approach to optimal health through Naturopathic Medicine, Massage Therapy, and more. Our team of skilled practitioners currently includes four Registered Massage Therapists and a naturopathic physician....

  • Medical Office Assistant

    7 days ago

    Vancouver, British Columbia, Canada UNA Medical Clinic Full time

    We are seeking to add one experienced MOA to join our team in a fast-paced family practice. The individual must be well-organized, have office experience, and excellent problem solving skills. Great attention to detail and strong multi-tasking skills. We are looking for a team player who takes initiative. The position is full time. The hours will be...

  • Medical Office Assistant/receptionist

    7 days ago

    Vancouver, British Columbia, Canada Medlife Medical Clinic Full time

    Hourly wage negotiable during interview based on experience**Here at Medlife Clinic, our goal is to provide comprehensive consultations and quality medical services to our patients, alongside prioritizing our staff for the important work they do. We are looking for a canditate that is fluent in both English and Farsi. If you are eager to learn, and are...

  • Virtual Nurse Practitioner

    7 days ago

    Vancouver, British Columbia, Canada TEEMA Full time

    Job Title: Virtual Nurse PractitionerPay Rate: Rate will depend on experience $90-100 per hourPart Time and Casual: hours a week. Location: British Columbia Our clients is a leading healthcare technology company dedicated to improving access to high-quality healthcare services across Canada. They are committed to leveraging advanced technology to provide...