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Lead Administrator
3 months ago
ABOUT THIS CAREER OPPORTUNITY
The Western Industrial Region delivers solutions to a diverse customer base in Oil & Gas, Mining, Hydro, and Manufacturing across Canada's four Western Provinces.
If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
The Lead Administrator is responsible to supervise the day-to-day operations of the administrative department, staff members and ensuring all employees are onboarded on time and deadlines are being met and will report to Project Cost Controls.
- Create, review and submit manpower requests to appropriate union hall(s)
- Responsible for being first point of contact for dispatched craft from union halls & nonunion personnel
- Collect and ensure that all site personnel have all required documentation and training prior to arrival on site
- Schedule preaccess Alcohol & Drug testing for all new site personnel
- Submit dispatched craft & new nonunion personnel to CNRL Security for site clearance
- Coordinate travel (charter flights) and camp accommodations for site personnel
- Collect and process completed new hire paperwork and scan individually to Payroll / HR / Safety departments
- Review daily timesheets for accuracy, reconcile to signin sheets, upload to JDE daily
- Coordinate with payroll & field supervision for any payroll errors brought forward, submit required documentation to correct errors as required
- Produce daily reports
- Produce daily LEMs
- Assist HR department; submit employee related documentation to Western Industrial office in Calgary
- Assist HSE department; training matrix updates, filing of JHA's, toolbox forms, safety meeting minutes, etc.
- Assist Project Leads when needed
COMPETENCY REQUIREMENTS
- Communicates Effectively (excellent verbal and written communication skills)
- Customer Focus
- Holds Self and Others Accountable (proven ability to accurately handle a high volume of transactions, meet deadlines and prioritize workload)
- Problem Solving and Innovation (strong analytical and critical thinking skills)
- Teamwork and Collaboration (demonstrated ability to collaborate with a variety of people in a professional manner; Flexible team player with the ability to function independently while working in a team environment)
EDUCATION & WORK EXPERIENCE REQUIREMENTS
- University Bachelor's Degree or College Diploma preferable in Business/Human Resources or equivalent
- Construction Safety Training Systems (CSTS09 or CSO)
- 10+ years' experience in a similar role & Industry with remote site experience
SKILLS, ABILITIES, AND OTHER REQUIREMENTS
- Advanced proficiency in Microsoft Office Suite platform
- Customer service focused mind set
- Able to work efficiently as part of a team as well as independently
- Able to learn new systems and processes advanced computer literacy
- Selfmotivated, with a strong desire to succeed
- High attention to detail and extreme accuracy in all areas of work
- Able to work in a fast paced, multi deadline, teamoriented environment with shifting priorities and rapid change
- Sense of urgency and ownership over assigned tasks
- Ability to multitask and with strong problem identification / resolution skills
- Ability to interpret and implement company policies and procedures
- Motivated individual with proven initiative
- Operates with integrity, discretion and always maintains confidentially
- Preaccess A&D will be required