Project Assistant

1 week ago


Markham, Ontario, Canada Bayshore HealthCare Full time

DUTIES AND RESPONSIBILITIES

  • Read and understand contract obligations and how they relate to business operations
  • Develop thorough understanding of internal operations including the environment and operating conditions
  • Develop process flow charts, standard operating procedures (SOP's) and work instructions (WI) in various formats (Visio, Work, PowerPoint, Excel)
  • Ability to ensure timely and effective execution of multiple and simultaneous projects
  • Selforganized and has ability to prioritize tasks and ensure all deadlines are met
  • Ensure required data is collected, prepared, and communicated to relevant parties
  • Support management of business transition and project plans
  • Maintain work and resource calendars
  • Update and distribute regular reports on work & resource metrics
  • Assist Manager, Projects & Compliance with planning, budget, schedule, and documentation and tracking of all aspects of assigned projects
  • Responsible for support communications including status update reports, monthly reports, presentations
  • Prepare Business Requirements Documents, to support operations teams with IT requirements for system/process enhancements
  • Participate in review of business processes and reporting needs; support with implementation as appropriate
  • Participate in improvement initiatives with department leads, with a focus on Patient Safety, Risk Assessment, and business efficiency
  • Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System
  • Adhere to Bayshore Policies and Procedures
  • Maintain confidentiality of client and corporate information
  • Complete other tasks as requested
Job Qualification

Education and Experience- Three-year diploma in a related discipline plus related experience; working towards CAMP/PMP would be an asset.

  • Demonstrated willingness to be flexible and adaptable to changing priorities.
  • Related experience in a health care environment, Ontario LHINs or other Provincial Agencies is an asset

Other Skills, Abilities and Requirements

  • Administrative or executive level writing skills; Fluency in written and spoken English (bilingualism is an asset).
  • Outstanding crossfunctional facilitation and organizational skills.
  • Strong management, leadership, and presentation skills.
  • Ability to learn quickly in a dynamic environment.
  • Excellent spoken and written communication as well as receptive listening skills, with ability to present complex ideas in a clear, concise fashion to technical and nontechnical audiences.
  • Ability to work with deadlines and in a fastpaced environment.
  • Ability to drive work independently, identify solutions, communicate issues/risks, and take appropriate action to resolve.
  • Experience in project management tools for planning, status reporting, budget and resource management, issue/risk tracking
  • Excellent time management skills with the ability to prioritize multiple assignments and meet deadlines.

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