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Committee Support Clerk B

3 months ago

Winnipeg, Manitoba, Canada City of Winnipeg Full time

Under the general supervision of the Manager of the Decision-Making Process, the Clerk B in the Committees Division provides clerical support to the Committees of Council by assisting the Committee Clerk in the preparation of committee documents such as agendas, minutes, dispositions, as well as preparing the meeting room.

The Clerk B also provides assistance to the Senior Election Official in the conduct of civic elections.

As the _Committee Support Clerk, _
you will:

  • Prepares agendas, minutes and dispositions for Committees of Council.
  • Prepares orders, items for council and related correspondence for Committees of Council.
  • Publishes committee documents on the City Clerk's Decision Making Information System (DMIS).
  • Answers inquiries from the public and the administration.
  • Completes work accurately and efficiently, and ensures that assigned deadlines are met.
  • Assists the Clerk, as required, with the operation of video conferencing software and other audio/visual equipment used for committee meetings.
  • Prepares meeting room and attends committee meetings as required to assist the Clerk.
  • Assists the Senior Election Official in the conduct of civic elections and byelections.
  • Performs other related duties, consistent with the classification, as assigned by the Manager.

Your education and qualifications include:

  • High school graduation supplemented by formal training in business office procedures or an equivalent combination of training and experience.
  • Ability to communicate verbally effectively.
  • Ability to communicate effectively in written correspondence.
  • Ability to establish and maintain effective working relationships with colleagues and managers, and work cooperatively in a team environment.
  • Ability to work in an organized manner.
  • Ability to work independently, prioritize tasks, and meet established deadlines.
  • Ability to maintain professional behavior and confidentiality at all times.
  • Ability to follow written and oral instructions, exercising sound judgment and discretion.
  • Ability to develop new skills and perform new duties consistent with the classification.

Conditions of employment:

  • The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.