Administrative Assistant

2 weeks ago


Winnipeg, Manitoba, Canada WRHA Community Health Services Full time

Requisition ID: 335740

Position Number:

Posting End Date:
May 3, 2023

City:
Winnipeg

Site:
WRHA Community Health Services

Work Location:
Winnipeg Community

Department / Unit:
Public Health

Job Stream:
Non-Clinical

Union:
EXEMPT-OT

Anticipated Start Date: 05/01/2023

FTE: 1.00

Anticipated Shift:
Days

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary is commensurate with education and qualifications.

  • Grow your career in the Winnipeg Health Region Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We're united_ by a shared commitment to excellent and equitable hea_lth care._

Position Overview:

  • Organizes and prioritizes independently, the administrative activities for senior Directors/Managers and ensures that all work is completed within established timeframes.
  • Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.
  • Assists the Directors/Managers with the ongoing monitoring and analysis of operating budgets and expenditures and prepares ad hoc financial reports as requested.
  • Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s).
  • Develops, maintains and updates a variety of databases including: data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports.
  • Performs payroll functions and monitors position control information including verifying information from ESFs, budget transfers, and following up on problems/discrepancies as required.
  • May provide direction to junior employees (permanent or casual) within the portfolio which includes workload delegation, onthejob training, monitoring of workload, ensuring deadlines are met and procedures are followed and contributing to performance appraisals of junior employees by providing feedback to the supervisor.

Experience:

  • Five years directly related experience required.
  • Previous healthcare experience preferred.
  • Experience scheduling and coordinating meetings required.
  • Experience recording and preparing minutes and agendas.
  • Experience maintaining spreadsheets and databases.

Education (Degree/Diploma/Certificate):

  • Complete high school education Manitoba standards, required.
  • Formal training in applied office skills is required.
  • A combination of education and experience may be considered.

Qualifications and Skills:

  • Typing speed 65 wpm.
  • Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required.
  • Demonstrated ability to organize, assign and supervise the work of junior employees.
  • Ability to compose correspondence on behalf of senior Directors/Managers.

Physical Requirements:

  • Required to work for long periods of time at a computer.
  • Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT._ _The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services._


  • Winnipeg, Manitoba, Canada Manitoba Catholic Schools Full time

    Our Lady of Victory School invites applications for the following term position: Administrative Assistant (6.5 hrs/day) (Late August 2024 to Early July 2025, with possibility of extension) The School Administrative Assistant is responsible for performing clerical, secretarial, administrative and


  • Winnipeg, Manitoba, Canada St Full time

    This is a term position until December 31, with possibility of extensionPosition Summary and Scope of Service:Reporting to the Manager of Clinical Services, the Administrative Assistant provides services in accordance with the "Mission" and "Values" of St.Amant, policies and procedures of the service area, external legislation and all relevant professional...


  • Winnipeg, Manitoba, Canada F.H. Black & Company CPA Inc. Full time

    Administrative Assistant | Job Description We are seeking an energetic professional with a strong work ethic to join our team This position provides complex and confidential administrative support to the entire firm. The Administrative Assistant will report to the Director of Public Practice. Dut


  • Winnipeg, Manitoba, Canada CB Canada Full time

    Ref ID: Classification: Administrative AssistantCompensation: $15.20 to $17.60 hourlyRobert Half is seeking an experienced Administrative Assistant with a can-do attitude to be a part of a fast-paced, rapidly growing team. You will be responsible for various office support and administrative duties as the Administrative Assistant. This is a contract to...


  • Winnipeg, Manitoba, Canada (CAHRD) Centre for Aboriginal Human Resource Development Inc. Full time

    POSITION:Administrative AssistantDEPARTMENT:Executive OfficesAPPLICATION DEADLINE:Ongoing - Open until FilledSALARY/WAGE:$50,000 AnnuallyPOSITION TYPE:Full-Time PositionANTICIPATED START DATE:As soon as possibleLOCATION:WINNIPEG, MANITOBAJOB SUMMARYThe Administrative Assistant will provide administrative and clerical support as needed in an effective and...


  • Winnipeg, Manitoba, Canada Manitoba Métis Federation Full time

    MANITOBA MÉTIS FEDERATIONADMINISTRATIVE ASSISTANTJuly 20, 2023Posting # The Manitoba Métis Federation (MMF) is the National Government of the Red River Métis - also known as the Manitoba Métis. The Red River Métis are Canada's Negotiating Partners in Confederation and the Founders of the Province of Manitoba.The MMF seeks to fill numerous full-time...


  • Winnipeg, Manitoba, Canada Shelter Canadian Properties Limited Full time

    Shelter Canadian Properties Limited is a real estate development and property and asset management firm, which manages a diverse portfolio of privately and publicly owned residential rental, condominium, commercial and hotel properties. The company employs approximately 300 administrative, accounting and operational personnel who work at the Winnipeg Head...


  • Winnipeg, Manitoba, Canada Manitoba Metis Federation Full time

    July 20, 2023 Posting # The MMF seeks to fill numerous full-time Administrative Assistant positions within multiple departments located in Winnipeg, MB . The Administrative Assistant is responsible for providing administrative support to the Director and team of their respective department. Job Duties/Competencies: Draft, type, and proofread...


  • Winnipeg, Manitoba, Canada PAL Aerospace Full time

    PAL Aerospace is currently seeking a full-time Administrative Assistant for our Winnipeg, MB base.Duties and Responsibilities: Provide administrative support to management personnel including scheduling appointments, meeting and generating agendas, creating a timely process to address customers' concerns Answer telephones, greet customers, and ensure...


  • Winnipeg, Manitoba, Canada F. H. Black & Company Incorporated Full time

    Overview:We are seeking an energetic professional with a strong work ethic to join our team This position provides complex and confidential administrative support to the entire firm. The Administrative Assistant will report to the Director of Public Practice.Duties and ResponsibilitiesFinancial statement printing and file assembly, mailing cheques, data...


  • Winnipeg, Manitoba, Canada First Nations Financial Management Board Full time

    Position OverviewThis temporary six-month position to cover an internal secondment.Reporting to the Office Manager and ATIP Officer, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line, ensuring alignment with the intentions of the FMB Board of Directors.The...


  • Winnipeg, Manitoba, Canada Brydges Property Management Full time

    Experienced Administrative AssistantAssistant must have the following skill sets and experience:Excellent customer service and administrative skills; Above average communication and interpersonal skills; 2 or more years of administrative experience; Effective organizational, time management and multitasking skills; Strong command of office administrative...


  • Winnipeg, Manitoba, Canada Fred Douglas Management Inc. Full time

    Overview:Fred Douglas Management Inc. (FDMI) is seeking a detail-oriented and organized Administrative Assistant to join our team.Reporting to the Executive Director of Property Management and Resident Relations and to the building Property Manager, the Administrative Assistant will provide crucial administrative support to the Executive Director, Property...


  • Winnipeg, Manitoba, Canada EightSix Network Inc Full time

    We are seeking an energetic professional with a strong work ethic to join our team This position provides complex and confidential administrative support to the entire firm. The Administrative Assistant will report to the Director of Public Practice.Duties and ResponsibilitiesFinancial statement printing and file assembly, mailing cheques, data entry,...


  • Winnipeg, Manitoba, Canada Shawenim Abinoojii Inc Full time

    Competition #2024-91Closing Date: Open Until FilledBENEFITS: Competitive Salary Personal Leave Days and Paid Time Off Employer-Matched Pension Plan Comprehensive Benefits Package Onsite parkingOVERVIEW: Reporting to the Southern Care Program Manager, the Administrative Assistant is responsible for effective communication, distribution of internal and...


  • Winnipeg, Manitoba, Canada David Aplin Recruiting Full time

    Join a top employer and advance your career. Aplin has partnered with a Winnipeg based company to hire an Administrative Assistant for an immediate temporary opportunity. Benefits & Perks: Immediate temporary Administrative Assistant role in the health care field Potential to extend and/or become temporary to hire Free Parking Responsibilities: ...


  • Winnipeg, Manitoba, Canada Assembly of Manitoba Chiefs Full time

    Administrative AssistantJordan's Principle Implementation TeamCompetition #: Category: Full Time TermClosing Date: April 10, 2024Position SummaryReporting to the Jordan's Principle Implementation Team Lead, the Administrative Assistant - Jordan's Principle Implementation Team will perform administrative duties for the Jordan's Principle Implementation Team...


  • Winnipeg, Manitoba, Canada Ma Mawi Wi Chi Itata Centre Full time

    POSTING NUMBER Please include this number when applying)February 1, 2024Position Title: Administrative Assistant (Ozosunon/CLOUT)Classification: Permanent Full-TimeLocation: The Gathering Place for Truth and Reconciliation 445 King StreetSalary: Subject to QualificationsBackground:The Ma Mawi Wi Chi Itata Centre is currently seeking an individual for the...


  • Winnipeg, Manitoba, Canada One Voice One Team Full time

    AGES 15-30CURRENTLY ONLY ACCEPTING APPLICANTS WHO RESIDE IN MANITOBA. WE CANNOT ACCEPT YOUR APPLICATION IF YOU DO NOT LIVE IN THE PROVINCEDeadline to apply: April 12, 2024As an Admin Assistant you will be responsible for organizing and supporting summer camp staff to ensure organizational effectiveness and efficiency pre, during and post summer camp. You...


  • Winnipeg, Manitoba, Canada Shawenim Abinoojii Inc Full time

    Salary: Competition #2024-54Closing Date: May 13, 2024Shawenim Abinoojii is a non-profit service provider and Southeast First Nations-led company. We offer comprehensive benefits, a rewarding work environment, and opportunities to challenge yourself, apply your skillset and be a part of a unique First Nations-led service model. BENEFITS: Competitive Salary...