Employee Events Coordinator

2 weeks ago

Vancouver, British Columbia, Canada Vancouver Fraser Port Authority Full time

BE PART OF THE TEAM THAT BRINGS THE WORLD TOGETHER
***
Career Opportunity: Employee Events Coordinator
***Join an organization that plays a critical role in Canada's economy. At the Vancouver Fraser Port Authority, we focus on doing the incredible work it takes to become the world's most sustainable port.


The Vancouver Fraser Port Authority is responsible for the stewardship of the Port of Vancouver, Canada's largest and most diversified port.

Our mandate as a Canada Port Authority, as set out by the Canada Marine Act, is to enable Canada's trade objectives, ensuring goods are moved safely and responsibly through the Port of Vancouver.

That means providing infrastructure and ensuring the safe and efficient movement of marine traffic and cargo within the port.

It also means we carry out reviews of proposed activities and developments on federal port lands and waters to determine whether a project can go ahead without impacts to the environment and community that cannot be mitigated.


We are passionate about the work we do and what it contributes to our local communities, the region and our country.

This is reflected in our values of collaboration, continuous improvement, accountability and customer responsiveness.


Be a part of a team that advances initiatives to promote economic prosperity through trade, a healthy environment and thriving communities for the future generations of Canadians.

It's a workplace where the intrinsic value of your contribution to help foster the continued growth of the Canadian economy becomes a tangible reality.

Bring your unique strengths, perspectives and experiences to the port authority and join us in charting a course toward a sustainable future.

Accountabilities

  • Coordinate the planning of employee events and experiences such as holiday celebrations, employee barbeques, lunches, town hall meetings, leadership retreats, recognition events, workshops, webinars and social gatherings
  • Liaise with key stakeholders to request updates, information, and content for employee events, providing feedback where necessary
  • Work alongside other members of the team to ensure that employee events and experiences are safely planned and delivered on schedule and within budget and in line with our internal standards and style guidelines
  • Coordinate event logistics, liaise with suppliers, manage registrations, set up webinars and gather feedback before, during and after meetings and events
  • Proof, edit, review, drafts updates and prepare meeting agendas, presentations to support the delivery of employee events and experiences
  • Prepare reports, and summarize data and analytics to help ensure that employee events are well received, enhance the employee experience, and add value
  • Analyze feedback and respond to comments and questions from employees before, during and after meetings and events, helping ensure that employees are engaged and have a voice
Specific Competencies

  • Must be a selfmotivated individual who has a strong attention to detail and ability to juggle multiple priorities
  • Ability to interact effectively with internal and external stakeholders and maintain a high degree of professionalism and confidentiality
  • Strong communication skills, written and oral, along with excellent planning and organizational skills, and the ability to work in a fastpaced environment
Education & Experience

  • Completion of a twoyear fulltime diploma in communications, event management, or a related field, from a recognized institution along with a minimum of two years' experience in planning, production, and logistics for internal and/or external events of up to 500 people
  • Experience managing relationships and coordinating the daytoday activities of vendors, suppliers and venues, along with experience overseeing and tracking event budgets
  • Excellent communication skills and organizational skills, along with the ability to manage multiple projects at once
  • The health and safety of our employees is a priority, and the Vancouver Fraser Port Authority is committed to ensuring a safe workplace. Vaccinations, in combination with other preventative health and safety measures, offer the best available protection against COVID19 and that is why port authority employees are required to be fully vaccinated against COVID19. Providing proof of vaccination against COVID19 is a condition of employment._
The Vancouver Fraser Port Authority offers a competitive total compensation package including an earned time off program.

This work is Canadian based employment and expected to be performed from our Vancouver office location.

Please note this posting will remain open until filled.

  • At the port authority, we are dedicated to employment equity and a workplace reflective of the diversity of our port community._

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