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Administrative Assistant

4 months ago

Mississauga, Ontario, Canada Canadian Fast Track Logistics Inc. Full time

Work Term:
Permanent

  • Work Language: English
  • Hours: 35 hours per week
  • Education: College, CEGEP or other nonuniversity certificate or diploma from a program of 1 year to 2 years
  • Experience: 1 year to less than 2 years

Tasks:

  • Arrange and coordinate seminars, conferences, etc.
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
  • Type and proofread correspondence, forms and other documents
  • Supervise office and volunteer staff
  • Plan, develop and implement recruitment strategies
  • Perform basic bookkeeping tasks
  • Establish and implement policies and procedures
  • Perform data entry
  • Provide customer service

Supervision:

  • 34 people

Computer and technology knowledge:

  • MS Access
  • MS Excel
  • MS Office
  • MS PowerPoint
  • MS Word
  • Electronic mail

Area of specialization:

  • Correspondence
  • Reports and records
  • Invoices
  • Charts, tables, graphs and diagrams

Work conditions and physical capabilities:

  • Fastpaced environment
  • Work under pressure
  • Tight deadlines
  • Repetitive tasks
  • Attention to detail
  • Large caseload
  • Large workload

Personal suitability:

  • Ability to multitask
  • Client focus
  • Excellent oral communication
  • Excellent written communication
  • Team player
  • Time management

Other benefits:

  • Onsite amenities
  • Parking available