Current jobs related to Administrative Assistant - Calgary, Alberta - Palliser School Division
-
Administrative Assistant
1 week ago
Calgary, Alberta, Canada RIVERGATE IMMIGRATION SERVICES LTD. Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Rivergate Immigration Services Ltd. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key...
-
Administrative Assistant
1 week ago
Calgary, Alberta, Canada RIVERGATE IMMIGRATION SERVICES LTD. Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Rivergate Immigration Services Ltd. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key...
-
Administrative Assistant
2 days ago
Calgary, Alberta, Canada VIBRANT MASSAJE Full timeJob Title: Office Administrative AssistantVibrant Massaje is seeking a highly organized and detail-oriented Office Administrative Assistant to join our team. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key...
-
Administrative Assistant
2 days ago
Calgary, Alberta, Canada VIBRANT MASSAJE Full timeJob Title: Office Administrative AssistantVibrant Massaje is seeking a highly organized and detail-oriented Office Administrative Assistant to join our team. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key...
-
Administrative Assistant
7 days ago
Calgary, Alberta, Canada MS DRYWALL LTD. Full timeMS DRYWALL LTD. is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met. You will also be responsible for carrying out administrative...
-
Administrative Assistant
7 days ago
Calgary, Alberta, Canada MS DRYWALL LTD. Full timeMS DRYWALL LTD. is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met. You will also be responsible for carrying out administrative...
-
Administrative Assistant
16 hours ago
Calgary, Alberta, Canada Samaruppal Transport Ltd Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Samaruppal Transport Ltd. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and contributing to the...
-
Administrative Assistant
11 hours ago
Calgary, Alberta, Canada Samaruppal Transport Ltd Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Samaruppal Transport Ltd. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and contributing to the...
-
Administrative Assistant
1 week ago
Calgary, Alberta, Canada RIVERGATE IMMIGRATION SERVICES LTD. Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Rivergate Immigration Services Ltd. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key...
-
Administrative Assistant
1 week ago
Calgary, Alberta, Canada RIVERGATE IMMIGRATION SERVICES LTD. Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Rivergate Immigration Services Ltd. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key...
-
Administrative Assistant
3 days ago
Calgary, Alberta, Canada VIBRANT MASSAJE Full timeJob Title: Office Administrative AssistantVibrant Massaje is seeking a highly organized and detail-oriented Office Administrative Assistant to join our team. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key...
-
Administrative Assistant
3 days ago
Calgary, Alberta, Canada VIBRANT MASSAJE Full timeJob Title: Office Administrative AssistantVibrant Massaje is seeking a highly organized and detail-oriented Office Administrative Assistant to join our team. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key...
-
Administrative Assistant
1 week ago
Calgary, Alberta, Canada YK TRUCK & TRAILER REPAIR LTD. Full time{"h2": "Job Summary", "p": "We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at YK TRUCK & TRAILER REPAIR LTD. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including typing and proofreading correspondence, receiving and forwarding telephone or...
-
Administrative Assistant
1 week ago
Calgary, Alberta, Canada YK TRUCK & TRAILER REPAIR LTD. Full time{"h2": "Job Summary", "p": "We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at YK TRUCK & TRAILER REPAIR LTD. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including typing and proofreading correspondence, receiving and forwarding telephone or...
-
Administrative Assistant
1 day ago
Calgary, Alberta, Canada Samaruppal Transport Ltd Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Samaruppal Transport Ltd. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate...
-
Administrative Assistant
1 day ago
Calgary, Alberta, Canada Samaruppal Transport Ltd Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Samaruppal Transport Ltd. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate...
-
Administrative Assistant
2 days ago
Calgary, Alberta, Canada CB Canada Full timeContract Administrator OpportunityOur client in Calgary is seeking a highly skilled Contract Administrator to join their team.The successful candidate will be responsible for maintaining and distributing legal documents, managing and organizing documents in paper or electronic filing systems, and providing administrative support to the General Counsel.Key...
-
Administrative Assistant
2 days ago
Calgary, Alberta, Canada CB Canada Full timeContract Administrator OpportunityOur client in Calgary is seeking a highly skilled Contract Administrator to join their team.The successful candidate will be responsible for maintaining and distributing legal documents, managing and organizing documents in paper or electronic filing systems, and providing administrative support to the General Counsel.Key...
-
Administrative Assistant
3 days ago
Calgary, Alberta, Canada Link Insurance Glenbrook Full timeJob Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Link Insurance Glenbrook. As an Administrative Assistant, you will be responsible for providing administrative support to our HR department, ensuring that all tasks are completed efficiently and effectively.Key Responsibilities:Coordinate the...
-
Administrative Assistant
2 days ago
Calgary, Alberta, Canada Link Insurance Glenbrook Full timeJob Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Link Insurance Glenbrook. As an Administrative Assistant, you will be responsible for providing administrative support to our HR department, ensuring that all tasks are completed efficiently and effectively.Key Responsibilities:Coordinate the...
Administrative Assistant
3 months ago
Location: Horizon Leadership Academy
Anticipated Start Date: October 1, 2024
Assignment: Administrative Assistant
FTE: 1.0 FTE Full-Time Permanent
The Palliser School Division is committed to engendering and supporting the values of the broader society: empathy, integrity, respect, trust, and responsibility. If the children of this community are to realize these values, the division acknowledges its responsibility to provide an exemplary education. Students come first. Learning is our central purpose. Public education serves the common good. The Palliser School Division encourages an inclusive and equitable workplace, which supports our diverse student and employee community. We encourage all applicants to join our dynamic, diverse, and collaborative culture and welcome applications from all qualified individuals.
Located in the city of Calgary, AB, and supporting students from Kindergarten to Grade 9, Horizon Leadership Academy invites enthusiastic individuals to apply for the Permanent Full-Time Administrative Assistant position available October 1, 2024. Horizon Leadership Academy is proud to develop leaders through transformational learning. HLA provides programs and services in education and leadership development through the universal values of Islam and modern best business practices. We measure our success through our ability to provide a culture of effectiveness, innovation, and trust while building a new generation of competent, knowledgeable and value-driven leaders.
When you apply to the Palliser School Division, you can feel good about serving our future leaders and contributing to student success.
Benefits:
Alberta School Employee Benefit Plan (ASEBP) coverage (as per collective agreement).
Administrative Support:
Serves as Administrative Assistant to the Principal and administrators in the school. Sorts and refers mail and e-mail, answering routine correspondence as necessary. Coordinates meetings and conferences. Screens calls and provides factual information regarding the operation of the school. Prepares form letters and notices. Takes minutes at staff meetings as required.
Ensures provision of reception service to telephone and counter callers, relays messages, and makes appointments and supplies factual information, including basic school policy and procedures. Maintains inventories and distributes requisitions for supplies and services. Distributes office supplies.
Schedules conference and meeting rooms. As required, may assist with bookings, arranges transportation, processes release forms, permission slips, and notices according to established procedures for field trips.
Maintaining office files, wall charts, bulletin boards, etc. Responsible for the production of school newsletters, and teacher/ student handbooks/agendas.
Processes and verifies school staff absentee and vacation records for the school according to established procedures. Prepares reports and summaries as requested by the Principal. Completes work relating to the student information system.
Assigns duties applicable to the recording and processing of attendance information, and the telephoning of parents to verify attendance. Assists in maintaining accurate school enrolment records by processing changes to personal data, class lists, and additions and deletions to the school. Compiles reports and summaries as necessary.
Ensuring data relating to the Student Information System (SIS) is accurately entered.
Assigns duties applicable to the documentation and maintenance of school and student files. Ensures processing of student records. Requisitions cumulative records. Records promotion information, student registration, etc. and files test results, and reports dealing with social and personal problems. Forwards cumulative record folders as required.
As required, coordinates the processing and preparation of electronic report cards. May involve the distribution, collection, and verification of mark-gathering documents and the coordination of processes for preparation of report cards.
Qualifications:
Post-secondary diploma in a recognized administrative assistant program (i.e. Administrative Information Management Diploma or equivalent)
Three to five years related administrative support experience in an office environment
Experience with standard accounting software programs
Experience with "Edsembli or PowerSchool", "SIRS" and "KEV"
An equivalent combination of directly related post-secondary education and directly related experience may be considered.
Demonstrated Skills and Competencies:
Strong knowledge of office / records management
Supervisory experience an asset
High degree of proficiency in office computer applications such as word processing, spreadsheet, computerized accounting, database, publishing and presentation applications, electronic mail/calendar applications and other information management tools
Strong data entry skills with an emphasis on accuracy
Ability to multi task and work with continuous interruptions
Effective leadership, coaching and supervisory skills
Exceptional customer service orientation
Strong time management, prioritization, multitasking and organizational skills
Strong ability to adapt and manage change
Strong interpersonal and strong verbal, listening and written communication skills combined with the ability to speak with confidence
Strong conflict management skills
Ability and success in building productive relationships with co-workers, staff and other internal and external stakeholders
Professionalism, tact, courtesy and diplomacy skills
Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
Strong problem solving and strong decision-making skills
Use of appropriate judgement in a framework of generally established methods, protocols and procedures
Ability to work independently under general supervision
In order to maintain a safe and secure working environment, applicants new to The Palliser School Division must provide:
Criminal Record Check, including vulnerable sector check from Local Police Service or RCMP detachment;
Social Insurance Number (SIN) card or document issued by Service Canada; SIN card/document must be in current legal name. Name on SIN card/document must match your Government Issued ID and Criminal Record Check;
Government issued ID - valid driver's license, valid passport or Nexus card.
To apply for this opportunity please complete an application through the Palliser School Division recruitment portal. Please ensure you attach the following documentation to your application:
Cover letter directed to Ibrahim Arid , Principal, Horizon Leadership Academy ;
Resume summarizing training and experience;
Copy of your most recent evaluation;
Minimum of three professional references.
We thank all those who apply, but only those candidates selected for an interview will be contacted.
By virtue of the submission of an application, the applicant agrees that the superintendent or designate can contact previous employers for the purpose of conducting confidential reference checks whether or not the applicant has listed a reference for that employer.
Jason Kupery, Director
Palliser School Division