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Documentation Specialist
3 months ago
THE OPPORTUNITY
What You'll Do:
The Shipping and Documentation Administrator (aka Documentation Specialist) works closely with the Production Coordinator and the Logistic Team at our Saltair Sawmill to coordinate shipments, process shipping orders and manage all documentation related to those shipments.
This role will also be supporting the shipping department on an as needed basis.
Experience in the lumber industry is certainly an advantage but is not necessary as we are willing to train the right person.
This is a great opportunity for someone looking to either gain experience in the lumber industry or to further their experience in a different area of the industry.
There is potential for this person to develop into further logistics or production coordination roles.Work Environment:
This position is to be performed in person at our Saltair Sawmill Operation in Ladysmith.
RESPONSIBILITIES
- Review export orders and relays pertinent information to Logistics and Production Coordinator;
- Record all offsite production runs including consumption and production;
- Records all offsite truck shipments;
- Prepares US Entry documents as required for truck and rail shipments;
- Assists Production Coordinator with order file management;
- Assists shippers with documentation and customs issues;
- Assists with tracking of onsite truck requests and shipments;
- Balances offsite inventories each month end and resolves discrepancies within one working day of month end;
- Reconciles all export bookings;
- Tracks all export bookings;
- Maintenance of the divisional open orders report; and,
- Other duties as required.
QUALIFICATIONS
Education and Experience
- 35 years of administrative experience preferred;
- Experience in lumber industry or similar industrial environment an asset; and,
- Experienced to advanced skill set in MS Suite of products and proficiency with Excel and Pivot tables a strong asset.
Skills, Knowledge and Required Competencies
- Commitment to Western's core values of personal safety, sustainable management and environmental stewardship
- High level of integrity and professionalism
- Ability to function effectively in a team environment
- Ability to work with limited supervision
- Demonstrated problemsolving skills
LIVE WORK PLAY
Vancouver Island is home to some of Canada's best and most beautiful places to live, not to mention the climate is one of the warmest.
If you are considering moving to Vancouver Island, you will find one of the most unique and special places in all of Canada.
Surrounded by mountain ranges, rainforests and the Pacific Ocean, the lifestyle here is rich in nature, outdoor activity, and wildlife.
No matter what quaint and welcoming area you choose to call home, you'll find a relaxing lifestyle with amazing places to explore.
In particular, discover Ladysmith and the surrounding areas as a great place to live work and play: Click Here.YOUR CAREER
At Western Forest Products, we believe our most significant asset is our people.
Investing in our people brings value and success to our business, ensuring a safe, engaged, productive and continuously improving workplace.
We offer challenging opportunities working alongside the best in the industry to meet your career and professional development goals while providing competitive total rewards and recognition.
We provide a variety of
on-the-job training and
continuing education in many areas at Western to ensure you have the skills you need to succeed.
Our
promote-from-within culture recognizes high performance and we offer diverse career paths across the organization for those with the talent and will to advance.
Our
total rewards offering including
competitive pay, performance bonus, pension plan, benefits and other programs designed to support our employees.
WESTERN OVERVIEW
Western Forest Products is a leading forest products company that sustainably manages forests and manufactures high-quality wood products.
Headquartered in Vancouver, British Columbia with operations in the coastal region of BC and Washington State, Western meets the needs of customers worldwide with a specialty wood products focus and diverse product offering.
Our commitment to health and safety, environmental stewardship and community engagement is core to how we do business at Western Forest Products.
The steps we take to ensure the forests in which we operate are renewed and remain healthy and viable for future generations are mirrored in the care we take to make certain our communities continue to grow and prosper.
This includes investing in communities where we operate and continuing to forg