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Office Administration Clerk
3 months ago
Company Overview:
Since it was established in 1965, Domus has grown to become one of the most respected cleaning companies in Ottawa, with particular focus on professionalism, quality, accountability, and transparency.
Job Overview:
Competitive Salary starting at $48,000 depending on level of experience.
Benefits:
- Benefits medical and dental
- Mileage as may be required
- Paid Vacation
- Paid Personal Days
Duties and Responsibilities:
- Maintain inventory of office supplies, order supplies as required and arrange for servicing of office equipment
- Process incoming and outgoing mail, manually or electronically
- Perform clerical duties, such as maintaining filing and record systems
- Respond to telephone, greet visitors
- Follow up with Operations concerning Health & Safety inspections, vehicle and equipment maintenance
- Assist Accounts Receivable/Payable Coordinator with AR/AP tasks such as processing vouchers for payment, enter invoices in accounting system, match invoices with purchase orders etc.
- Assist Payroll Administrator with verification tasks and updates to employee profiles
- Back up for Payroll Administrator when needed
- Assist with managing inventory control of uniforms and warehouse supplies
- Perform other duties as assigned
Required Skills/Abilities:
- Good interpersonal skills and attitude
- Be eligible for a Reliability Security Clearance
- Have a professional presentation
- Have good knowledge of Microsoft Office (Excel, Word, Outlook)
- Be able to work under pressure and meet deadlines
- Effective attention to detail and a high degree of accuracy
- High level of integrity, confidentially, and accountability
- Strong work ethic and positive team attitude
- Experience in accounts payable/accounts receivable and understanding of general bookkeeping an asset but not required
- Bilingualism not required but would be a definite asset (English required)
- Strong communication skills
Working Conditions:
This role requires work at the company Head Office or at various locations throughout Ottawa, and occasionally other city locations in Ontario to conduct investigations, provide coaching/support, and facilitate learning.
This position generally works on Monday to Friday 8:00am to 4:30pm Eastern time but may occasionally require some additional hours on evenings and weekends as needed.
