Accounting/project Cost Control Clerk

1 week ago


Markham, Ontario, Canada Chisholm Fleming & Associates Full time

Summary of Duties:

  • Open, set up, maintain with updates, project cost account for each new project based on information from proposals, client agreements and purchase orders
  • Process and review time costing in projects
  • Maintain client, project, subconsultant agreements, employee time and expense tracking in BQE Core (project management, billing and invoicing software)
  • Record, file and analyze commitments in purchase orders received from clients
  • Provide timely and accurate project cost account/report monthly for review by project managers and invoice preparation and budget review/analysis
  • Organize billing drafts in accordance with client and subconsultant agreements
  • Coordinate with project managers for approval of bills from subcontractors
  • Coordinate monthly meetings with project managers for invoice approval and issue invoices to clients
  • Monitor accounts receivable (A/R) and follow up for past due payments
  • Prepare project status reports
  • Support change order preparation
  • Prepare/procure insurance documentation as required
  • Prepare, issue, receive, file and track subconsultant agreements including insurance certificates and WSIB clearance from subconsultants
  • Assist in monthly, quarterly and year end financial reporting packages
  • Monitor project total expenditure including verifying and checking of invoices and claims from subconsultant suppliers and vendors to ensure that all project expenditures are captured and properly recorded.
  • Provide planning and cost controlling support and reporting for all projects (which includes variation reporting, monitoring of milestone progress and preparation of customer billings/invoices)
  • Provide support to the project managers by providing financial data
  • Provide support to management in the regular review and tracking of project performance and metrics relative to budget and approved scope
  • Provide regular reports on project cost status and cost deviations
  • Monitor project backlog and associated profit margin analysis
  • Provide inputs to internal reporting as required
  • Special assignments, ad hoc reports and other related duties as required
  • Assist Bookkeeper as required

Qualifications:

  • Diploma in Accounting or Finance
  • 2 years of accounting/bookkeeping or cost control experience, preferably in engineering, construction or architecture
  • Proficient in MS Office Suite
  • Advanced skills in Microsoft Excel
  • Knowledge of BQE Core (project management, billing and invoicing software) is an asset
  • Knowledge in the use of MS Project or other scheduling software is an asset
  • Tech savvy / ability to learn new software as per the company standard

Benefits:

  • Company events
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Flexible schedule
  • Life insurance
  • Onsite parking
  • Paid time off
  • Vision care
  • Wellness program

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday

Experience:

  • Accounting: 1 year (required)

Ability to Commute:

  • Markham, ON L3R 9S8 (preferred)

Work Location:
Hybrid remote in Markham, ON L3R 9S8
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