Current jobs related to Administrative Assistant - Oshawa, Ontario - Ontario Tech University

  • Administrative Assistant

    2 days ago

    Oshawa, Ontario, Canada Durham College Full time

    {"h1": "Administrative Assistant Opportunity at Durham College", "p": "Durham College is seeking a highly organized and detail-oriented Administrative Assistant to provide support to our team. As an Administrative Assistant, you will be responsible for providing administrative support to our staff and students, including gathering information, responding to...

  • Administrative Assistant

    2 days ago

    Oshawa, Ontario, Canada Durham College Full time

    {"h1": "Administrative Assistant Opportunity at Durham College", "p": "Durham College is seeking a highly organized and detail-oriented Administrative Assistant to provide support to our team. As an Administrative Assistant, you will be responsible for providing administrative support to our staff and students, including gathering information, responding to...

  • Administrative Assistant

    7 days ago

    Oshawa, Ontario, Canada CB Canada Full time

    Administrative Assistant Job DescriptionWe are seeking a highly skilled and experienced Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including data entry, word processing, and reception duties.Key Responsibilities:Complete word processing,...

  • Administrative Assistant

    7 days ago

    Oshawa, Ontario, Canada CB Canada Full time

    Administrative Assistant Job DescriptionWe are seeking a highly skilled and experienced Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including data entry, word processing, and reception duties.Key Responsibilities:Complete word processing,...

  • Administrative Assistant

    2 days ago

    Oshawa, Ontario, Canada CB Canada Full time

    Job Title: Administrative AssistantWe are seeking a highly skilled and experienced Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including data entry, word processing, and reception duties.Key Responsibilities:Complete word processing, filing,...

  • Administrative Assistant

    2 days ago

    Oshawa, Ontario, Canada CB Canada Full time

    Job Title: Administrative AssistantWe are seeking a highly skilled and experienced Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including data entry, word processing, and reception duties.Key Responsibilities:Complete word processing, filing,...

  • Administrative Assistant

    1 week ago

    Oshawa, Ontario, Canada CB Canada Full time

    Job Title: Administrative AssistantWe are seeking a highly skilled and experienced Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key Responsibilities:Complete word processing, filing, and faxing...

  • Administrative Assistant

    1 week ago

    Oshawa, Ontario, Canada CB Canada Full time

    Job Title: Administrative AssistantWe are seeking a highly skilled and experienced Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key Responsibilities:Complete word processing, filing, and faxing...

  • Administrative Assistant

    5 days ago

    Oshawa, Ontario, Canada CB Canada Full time

    Job Title: Administrative AssistantWe are seeking a highly skilled and experienced Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key Responsibilities:Complete word processing, filing, and faxing...

  • Administrative Assistant

    5 days ago

    Oshawa, Ontario, Canada CB Canada Full time

    Job Title: Administrative AssistantWe are seeking a highly skilled and experienced Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key Responsibilities:Complete word processing, filing, and faxing...

  • Administrative Assistant

    1 week ago

    Oshawa, Ontario, Canada Durham District School Board Full time

    {"title": "Administrative Assistant", "content": "Job SummaryWe are seeking an experienced Administrative Assistant to join our team at the Durham District School Board. The successful candidate will provide administrative support to the school administration and staff, ensuring the efficient operation of the school.Key ResponsibilitiesProvide clerical...

  • Administrative Assistant

    1 week ago

    Oshawa, Ontario, Canada Durham District School Board Full time

    {"title": "Administrative Assistant", "content": "Job SummaryWe are seeking an experienced Administrative Assistant to join our team at the Durham District School Board. The successful candidate will provide administrative support to the school administration and staff, ensuring the efficient operation of the school.Key ResponsibilitiesProvide clerical...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Ontario, Canada Durham College Full time

    About Durham CollegeDurham College is a leading post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With a focus on experiential learning, the college graduates are known for having the skills and knowledge employers need.The college offers a wide range of market-driven programs across...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Ontario, Canada Durham College Full time

    About Durham CollegeDurham College is a leading post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With a focus on experiential learning, the college graduates are known for having the skills and knowledge employers need.The college offers a wide range of market-driven programs across...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Ontario, Canada CB Canada Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the team, including word processing, filing, and...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Ontario, Canada CB Canada Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the team, including word processing, filing, and...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Ontario, Canada CB Canada Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the team, including word processing, filing, and...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Ontario, Canada CB Canada Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the team, including word processing, filing, and...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Ontario, Canada CB Canada Full time

    Job Summary:We are seeking a highly skilled and experienced Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including data entry, word processing, and receptionist duties.Key Responsibilities:Complete word processing, filing, and faxing...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Ontario, Canada CB Canada Full time

    Job Summary:We are seeking a highly skilled and experienced Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including data entry, word processing, and receptionist duties.Key Responsibilities:Complete word processing, filing, and faxing...

Administrative Assistant

3 months ago

Oshawa, Ontario, Canada Ontario Tech University Full time

Administrative Assistant - Brilliant Catalyst - Limited Term

Tracking Code:
req692

Faculty/Department:
Office of VP, Research and Innovation

Number of Positions:1

Appointment Type:
Limited Term 6 months

Hours of Work: 35 hours per week

Salary Range:
Level - Starting Salary, Step 1 $50,054

Posting Date:
July 5, 2023

Closing Date:
July 18, 2023

Job Summary:


The Brilliant Catalyst is the on-campus incubator and experiential learning hub at Ontario Tech University with the mission to propel the next generation of innovation changemakers.

Under the leadership of the Director, Creativity and Entrepreneurship, the Brilliant Catalyst provides support and guidance to a community of over 250 start-up companies and innovative thinkers.


Nature of work:


Reporting to the Manager, Programs and Operations, the Administrative Assistant, Brilliant Catalyst, will support the Brilliant Catalyst team with the delivery of Brilliant Catalyst programs, initiatives, workshops, events and services.

This position will work closely with the Manager, Programs and Operations, and the rest of the Brilliant Catalyst team to ensure that all operational needs are met, and to ensure that Brilliant Catalyst programs are being delivered efficiently and effectively.


Responsibilities:

-
Keeps track of incoming requests for meetings, ensuring follow-through by requesting availability, and coordinating schedules of internal and external participants

  • Manages meeting logistics, booking space, ordering refreshments, rescheduling as needed, ensuring meeting materials are prepared, collated (agendas, resources, written material, proofing and editing) and provided to participants
  • Works with other administrative assistants and stakeholders to coordinate and communicate details
  • Provides administrative support to the Brilliant Catalyst
  • Ensures legal documents (program agreements contracts, nondisclosure documents, billing requests, etc.) are signed in accordance with the signing policy and appropriately distributed to parties and internal records/files created
  • Ensures accurate recording keeping and data collection for all Brilliant Catalyst programs
  • Files documents, assists with getting new employees setup, minute taking and agenda production for internal meetings
  • Assists with the coordination and execution of numerous events and programs throughout the year, including entrepreneurship workshops, hackathons, student engagement events, and more. Coordinates all event logistics, for example, booking space, inviting guests or participants, creating materials (e.g. abstract books, guides, and agendas), advertising, arranging travel, parking, and food
  • Arranges set up through facilities, media services and/or external vendors (e.g. podium, stage, tables, projector, and speakers)
  • Acts as event photographer and social media coordinator
  • Maintains all Brilliant Catalyst social media accounts including Instagram, LinkedIn, and Twitter
  • Creates social media content, interacts with followers, and responses to inquiries
  • Assists with updating the content on the Brilliant Catalyst website
  • Drafts and/or edits content or posts content provided by others
  • Acts as first point of contact for general inquiries regarding Brilliant Catalyst programs.
  • Assists with financial administration for the Brilliant Catalyst in collaboration with the Manager, Programs and Operations
  • Reconciles BMO purchasing cards and general expense reimbursements using departmental codes for up to 3 individuals monthly

Required Skills:

-
Excellent communication skills both verbal and written.

  • Well organized, able to prioritize multiple tasks, meet time requirements and anticipate needs.
  • Proven ability to work with accuracy and attention to detail.
  • Demonstrates integrity and maintains confidential information.
  • Strong initiative and ability to work in a fastpaced environment with multiple competing priorities.
  • An ability to learn quickly and to respond to change in a timely manner.

Education:

-
Minimum completion of two-year program resulting in certification, diploma or license.

  • Verification of Academic credentials may be required

Required Experience:

  • Over 1 year and including three years of experience.
  • Direct experience in university administration, contract management, financial management, marketing or communications would be significant assets.

How to Apply:


Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate.

The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the