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Coordinator- Ocean Carriers Allocation Management

3 months ago

Canada Bolloré Logistics Full time

Full-time & permanent

We are seeking a coordinator to oversee and optimize the utilization of our various space allocation agreements with ocean carriers to support our business growth and company strategy, in collaboration with global sea freight teams.

Responsibilities:

  • Manage regional/country bookings (Virtual Carrier and update and maintenance of l'OPTIM).
  • Manage the allocations on TPEB Trade Lanes, in line with the agreements negotiated by MO procurement with shipping companies for all FAK/NVOCC/NAC BASKET contracts.
  • Develop and maintain allocation cards using the DMP OPTIM tool.
  • Reference updated list of ocean freight contracts and space allocation as provided by the Supervisor.
  • Coordinate with all relevant parties to ensure proper communication and allocation of space agreements with ocean carriers.
  • Establish a close relationship with management for carrier allocations.
  • Utilize appropriate tools to monitor daily fulfillment of allocation vs bookings.
  • Collaborate with sales team and controlling office to define an effective allocation list to support our business expansion.
  • Coordinate with the sales team and the network to determine loading priority levels.
  • Escalate to Supervisor in case of loading disputes and when arbitration is required.
  • Assist offices and controlling office in communicating with ocean carriers if allocations are not honored.
  • Conduct regular meetings with TPC Supervisor.
  • Develop and adhere to an SOP in a lean & streamlined process.
  • Collect and share market intelligence.
  • Provide daily reports to share our daily fulfillments with key stakeholders.
  • Any other duties related to space allocation management as assigned by Supervisor.

Requirements

  • 2-3 years' experience in the Sea freight Industry.
  • Proficient in Microsoft Office Software, especially Excel.
  • Skilled in process execution.
  • Effective communication and influencing abilities.
  • Advanced level of English proficiency.
  • Capable of working under pressure to meet deadlines and handle multiple tasks.